Senior or Executive

Job description

As a Senior / Executive, the broad area of your job responsibilities includes the below. [What you will be working on] Key Responsibilities Provide secretarial support to director(s) Provide coordination and administrative support to the division including arranging both internal and external meetings; Provide full logistic support in hosting events/workshops with external industry stakeholders; Assist in coordinating and consolidating inputs from various divisions in MPA on decarbonisation related matters (e.g. surveys) Arranging transport and accommodation for overseas trips for MDD officers including making claims for officers; Assist the division in making gift declarations; Procurement and managment of office supplies; Procurement of goods and services including from the issuance of purchase order to the receipt of goods and services, as well as verify and process invoices Coordinate division’s budget and tracking budget utilisation, including liasing with Finance; Coordinate and provide support to office activities (e.g. liasing with SPM on office space planning, appointment as MDD Fire Warden, Asset Coordinator) Coordinate training needs and schedule for all officers Provide support to all officers in record and file management (e-Cabinet and e-Registry) Provide support for onboarding for new officers/interns Any other ad-hoc duties assigned. [What we are looking for] Requirements: Possess at least 3 years of relevant experience in records, information and/or document management functions and experience in corporate administration. Team player with strong inter-personal and analytical skills, meticulous and able to work well under pressure