Senior Payroll Specialist

Job description

Working at Stella McCartney is a truly rewarding experience. As a luxury fashion company with a strong ethical standpoint we are leaders and innovators in our industry. Position: People & Culture Senior Payroll Specialist - Japan Role: Payroll processing and administering employee benefits and rewards programs Position level: Specialist Reports to: Head of People – Japan Department: People & Culture Location: Tokyo Role Objective: We are seeking a Payroll Specialist to manage a variety of personnel-related administrative duties. The successful candidate will be responsible for assisting with the day-to-day operations of the HR function, including processing payroll for 100+ employees in Japan in coordination with our payroll vendor, and maintaining personnel records in Workday. This is an exciting opportunity for individuals looking to develop their HR career in payroll administrator and HR generalist. This role involves regular and ad-hoc interactions with our global HR team members in the UK and Italy, primarily via email. Key Roles and Responsibilities: Supporting the Head of People in the development and implementation of HR strategies. Providing clerical and administrative support to the Head of People. Managing the day-to-day operations of HR functions and duties. Assisting with HR activities throughout the employee lifecycle, from recruitment to retirement (e.g., recruitment, onboarding, headcount management, resignations, leaves of absence, transfers, promotions, salary increases, marriage, relocation). Managing the attendance system. Managing benefits programs (e.g., group insurance, DC). Creating payroll entries and calculating commissions. Communicating with payroll vendors and the Social Insurance/Tax Office, and providing necessary documentation for social insurance-related matters. Maintaining up-to-date HR data and performing manual checks in Workday to detect and correct discrepancies. Managing year-end tax adjustments. Handling statutory reporting and tax audits (e.g., reports on continued employment status of the elderly and disability employment, Article 36 Agreement, General Employer Action Plan). Responding to employee inquiries regarding payroll, benefits, attendance, policies, and work rules. Handling legal compliance matters (e.g., revision of regulations, submission of documents to the Labor Standards Inspection Office). Communicating with travel agencies and processing applications for overseas travel insurance. Translating global policies and announcements. Analysing people costs. Knowledge and Skills: Minimum of 2 years of proven experience as an HR generalist and 1 year as a payroll administrator. Payroll background, preferably with experience at similar or larger-sized companies. Understanding of labour laws, social insurance, and tax systems. Proficiency in PC/Payroll for Windows and Microsoft Office (Excel, Word, and PowerPoint). Excellent organizational skills, with a strong attention to detail and confidentiality. Excellent communication skills in both Japanese and English. Proficiency in English (TOEIC score of 650 or above). Reward Our philosophy is to go beyond monetary return and consider ourselves responsible for your wellbeing, your family, your health, your time and the community. Employee discount Exclusive staff sales and sample sales Flexible working/core hours Maternity/paternity enhanced Volunteer and Birthday leave Employee referral bonus We welcome people with disabilities and endeavour to make reasonable adjustments, if you do require such adjustments please let us know within 48 hours of your interview. At Stella McCartney, we like to be bold. For us this means challenging ourselves and the wider industry in which we operate. As part of our commitments to inclusive fashion, we have an ambitious strategy to put diversity, equity and inclusion at the centre of everything we do. Our starting point is to create a workplace where different voices are respected, heard and empowered in equal measure regardless of factors such as culture and backgrounds, and to influence and disrupt fashion and other industries by providing opportunities for global diverse talent to shine.