Senior Payroll Specialist (Switzerland, EU&I)

Job description

Idorsia Ltd is reaching out for more – We have more ideas, we see more opportunities and we want to help more patients. In order to achieve this, we will develop Idorsia into a leading biopharmaceutical company, with a strong scientific core. Headquartered near Basel, Switzerland – a European biotech-hub – Idorsia is specialized in the discovery, development and commercialization of small molecules to transform the horizon of therapeutic options. Idorsia has a 25-year heritage of drug discovery, a broad portfolio of innovative drugs in the pipeline, an experienced team of professionals covering all disciplines from bench to bedside, and commercial operations in Europe and North America – the ideal constellation for bringing innovative medicines to patients. Idorsia was listed on the SIX Swiss Exchange (ticker symbol: IDIA) in June 2017 and has over 750 highly qualified specialists dedicated to realizing our ambitious targets. We are looking for a Senior Payroll Specialist (Switzerland, EU&I) to join our team ! The main focus of this role is to be responsible for the full administration of payroll in Europe and Canada (EU&I), working closely with external payroll providers and local Finance teams. The role has a strong focus on payroll review and validation, payroll accounting, account reconciliations, while also acting as a backup for review of the Swiss in-house payroll. This is a hands-on senior specialist role for someone who combines strong payroll expertise with solid payroll accounting knowledge and enjoys working in an international environment. Job Responsibilities Manage and coordinate payroll activities for assigned markets, ensuring accurate, timely and compliant payroll delivery in collaboration with external payroll providers Prepare and provide accurate and timely payroll input to external payroll providers and review and validate monthly payroll outputs for assigned markets Conduct monthly in-depth payroll reviews and ensure all assigned payrolls are processed timely and accurately in-house at HQ and by the providers. Perform invoice validation and payment tracking for assigned payroll providers and/or local affiliates, as applicable. Perform monthly payroll journal and account reconciliation (Balance Sheet and P&L), including additional postings following alignment with Local Finance team Act as the first point of contact for employees’ payroll-related queries and collaborate closely with HR and Finance to resolve payroll matters. Ensure reporting alignment with Finance, including payroll forecasts Prepare and review monthly accruals (including holiday, bonus, flextime etc.) Prepare payroll-related audit documentation and provide support for internal and external audits and local statutory requirements. Support payroll implementations and transitions for new countries, legal entities, payroll providers and system changes. Drive continuous improvement of payroll processes, controls, and documentation and proactively identify opportunities for standardization, automation and increased efficiency. Perform and coordinate year-end tasks including tax certificates, attachments/supplements and statutory year-end declarations to authorities for the markets in scope. Candidate’s Requirements Minimum 5 years of relevant payroll experience, preferably within a multi-country or international payroll environment, with strong exposure to EU&I and Swiss payroll Strong expertise in payroll accounting, including GL postings, accruals, balance sheet and P&L account reconciliations and variance analysis (mandatory) Good understanding of payroll-related tax regulations, social security systems and benefits across EU&I and Switzerland Proven hands-on experience in payroll review, validation, and collaboration with external payroll providers Advanced Excel skills; SAP Payroll or similar systems are an advantage Good understanding of end-to-end payroll processes, including interfaces and controls and Finance integration Strong analytical and structured mindset with a high level of accuracy and attention to detail. Proactive, pragmatic, solution- and customer-oriented approach with a strong sense of ownership. Ability to independently manage and coordinate multiple providers, deadlines, requests and projects simultaneously in a complex international environment Excellent stakeholder management, communication and cross-functional collaboration skills. Experience in payroll process design and continuous improvement is an advantage. Fluency in English; German and additional languages would be an asset. What Idorsia offers A collaborative and solution-oriented environment where you can take ownership and make an impact An innovative and open culture in a truly multicultural and international environment A competitive salary and attractive social benefits Home Office up to 2 days per week Work Location: Allschwil – Basel Area Country: Switzerland Business Area: Human Resources Schedule: Fulltime Job Type: Permanent Job ID: 4835 At Idorsia, we harness the power of difference, authenticity, and inclusion to achieve business success. We encourage all potential candidates with diverse backgrounds of race, color, religion, sexual orientation, gender identity, age, national origin, and disability to submit their job applications. All applicants will receive consideration. We are committed to fostering respect, fairness, and equal opportunities for all job applicants and our employees. Please be informed that if you are selected for this position, your employment will be subject to a pre-employment background screening process, of which you would be informed in greater detail in due course. Idorsia Pharmaceuticals Ltd ("Idorsia") is committed to a fair and transparent application process. In order to avoid any conflict of interest in line with Idorsia Code of Business Conduct, which would undermine such a commitment, the applicants must disclose any personal, financial, or other outside interests interfering with the interests of Idorsia. Further, the applicant is obliged to disclose any and all relationships with close or affiliated persons, who are employees of Idorsia or are collaborating with Idorsia in any other contractual relationship. Please note Idorsia operates a strictly controlled list of preferred recruitment partners. For those partners who have no valid, signed Master Service Agreement in place with Idorsia, all unsolicited resumes, CVs, anonymous profiles, or any other candidate details submitted through our website or to personal e-mail accounts of employees of Idorsia Pharmaceuticals (including any of its subsidiaries, affiliates, or related companies) are considered the property of Idorsia Pharmaceuticals and are not subject to payment of any form of introduction, placement or referral fees.