Senior People Operations Partner

Job description

Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work. We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million. *This is an existing vacancy ABOUT THE ROLE As our Senior People Operations Partner, you'll help build the People infrastructure that enables a fast-growing, distributed team to scale without losing what makes it special. You'll partner with the Director of People to inform and deliver on the People strategy, while rolling up your sleeves on the day-to-day operations that keep a global team running. You're energized by using AI to reimagine how People Operations is delivered, and you hold a high bar for the teams you help build to attract and retain Olympic-calibre talent. While this is a distributed-first role, this person will ideally be located in the Greater Toronto area and is encouraged to be in the office with our team whenever possible. RESPONSIBILITIES - Serve as a trusted point of contact for employees, resolving workplace issues with empathy and prioritizing inquiries by urgency and impact - Track key People metrics, from quality of hire to turnover, to surface trends and inform decisions - Drive the performance review cycle, facilitate goal-setting, and guide career development - Own Rippling as the single source of truth for employee records, including those employed under an international EOR or US PEO - Leverage AI to automate day-to-day work, and help train and manage AI agents across People systems - Build initiatives that strengthen employee experience and engagement, including local city hubs and social events - Manage and optimize the employee lifecycle, including onboarding, offboarding, benefits, relocations, immigration, and leave across multiple jurisdictions - Ensure People policies and practices comply with employment laws in Canada, the United States, Australia, and the United Kingdom - Partner with the Talent team on compensation, benefits, and rewards programs that attract and retain Olympic-calibre talent - Support with other responsibilities and projects as required QUALIFICATIONS - You have 5+ years of experience in a People Operations, HR Generalist, HRBP or similar role in a high-growth environment - You have a strong understanding of global employment law, compliance, and best practices - You're a forward-thinker who works independently, adapts quickly to change, and uses technology to create efficiencies - You're comfortable using AI tools such as ChatGPT and Claude Cowork to streamline processes and support data-driven decision-making - You handle sensitive issues with discretion and have a strong commitment to confidentiality - You have effective written and verbal communication skills, proactive and solution-focused problem-solving, and strong organizational skills - You have experience with HRIS platforms and remote collaboration tools such as Rippling, Slack, Zoom, Google Suite, and Notion. - You have a proven track record of running People and Culture programs that positively impacted culture and growth - You can operate at every level and partner with executive leadership as a trusted advisor and subject-matter expert NICE TO HAVES - Experience on a lean People team within a growing tech organization - Proficiency with Rippling - Willingness to work across time zones, from PST to NST and beyond WHY JOIN SPELLBOOK? - Embrace autonomy and accountability in a flexible work environment; we focus on outcomes and empower you to determine how to get the job done - Access our company-paid group benefits for you and your family, with $1,000 towards mental health support - Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year - Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows - Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee INCLUSIVE HIRING AT SPELLBOOK We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Spellbook is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Spellbook is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation. USE OF ARTIFICIAL INTELLIGENCE IN RECRUITMENT Spellbook uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Spellbook team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Spellbook regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices. OUR COMPENSATION PHILOSOPHY Spellbook uses industry benchmark data to establish compensation bands for all roles. The salary range listed for a position reflects the expected total wage range for the role—including base salary and on-target commissions, where applicable—and may span multiple career levels. Final compensation is determined during the interview process based on factors such as experience, skills, scope, and role level. In addition to base salary and applicable commissions, total rewards may include equity, health and wellness benefits, and other company programs. Full details will be shared during the interview process.