Senior Production Assistant

ABOUT THE ROLE

The Production Assistant acts as the primary operational link between the Fan Zone Production Coordinator and the on-site operational teams, including both internal staff and external suppliers. The role is responsible for leading on-site execution, coordinating suppliers, and ensuring the smooth flow of attendees while making timely operational decisions to maintain safety, efficiency, and service quality throughout the Load-In, Event Operations, and Load-Out phases.

You will:

A. Supplier Management & Structural Installation (Load-In / Load-Out)

• Oversee the installation and dismantling of temporary infrastructure, ensuring all structures are delivered in accordance with the approved site plans and operational requirements.
• Supervise the installation of branding, signage, and creative elements, ensuring compliance with approved brand guidelines and quality standards.
• Coordinate, together with the Production Assistants and Logistics teams, the arrival, parking, unloading, and movement of heavy equipment and technical deliveries.
• Monitor supplier performance and ensure activities are completed safely, efficiently, and in accordance with the production schedule.

B. Activation Coordination

• Coordinate the operational readiness of all activations, ensuring that power supply, connectivity, and other technical services are available for simulators, interactive games, and other visitor experiences.
• Supervise the installation and dismantling of structural, technical, and creative elements associated with activations.
• Verify that all activations comply with the approved layouts, infrastructure requirements, and expected quality standards.
• Ensure that all activations operate correctly throughout the event and contribute to an excellent visitor experience.

C. Event Operations & Crowd Management

• Monitor attendee flows, activation capacities, access points, and circulation routes to minimise congestion and maintain safe crowd movement.
• Coordinate and supervise the work of Junior Production Assistants, Production Support Staff, and Runners, assigning tasks and monitoring operational performance.
• Respond rapidly to operational issues and implement immediate solutions to maintain safety and operational continuity.

D. Production Documentation & Operational Planning

• Prepare and maintain detailed Load-In and Load-Out schedules, including supplier arrival and departure times by area and by day, aligned with the overall production programme.
• Prepare daily production reports and support the adjustment of the following day's operational schedule based on incidents, progress, and operational priorities, in coordination with the Zone Production Coordinator.
• Maintain staff schedules, attendance records, shift plans, and break allocations for support staff, logistics crews, and runners.
• Keep operational documentation, checklists, and production records up to date throughout the project.

E. Financial & Administrative Support

• Support petty cash administration, maintaining organised records of receipts, invoices, and emergency purchases for operational materials such as tape, cables, tools, and consumables.
• Assist with tracking operational expenses where required.
• Prepare the final production report, including photographic records, operational analysis, a summary of resolved issues, records of damaged or missing materials, and recommendations for future editions.

DELIVERABLES

• Load-In and Load-Out production schedules.
• Daily production reports and updated operational plans.
• Supplier coordination records and delivery logs.
• Staff rota and attendance records.
• Operational incident and corrective action logs.
• Petty cash and emergency purchase records, where applicable.
• Final production report, including operational performance, inventory reconciliation, damaged or missing assets, lessons learned, and recommendations for future events.

The Supplier shall provide the Services as an independent self-employed professional, organising independently the resources and methods necessary for their performance, without prejudice to the coordination required with Fever.

OUR HIRING PROCESS

• A 30 min video call with one of our Talent Acquisition Managers, to better understand your career plan, assess cultural fit, and answer any questions you may have
• A 45 min video call with your future manager, including questions about your profile and a business case presentation (to be prepared in advance)
  
  

On average our process lasts 15 working days and offers usually follow within a week.

#LI-Fulltime #LI-Hybrid