Senior Program Coordinator, Texas McCombs

Job Posting Title: Senior Program Coordinator, Texas McCombs ---- Hiring Department: Department of Finance ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world. To learn more about the McCombs School of Business, please visit Purpose The Center is seeking to hire a Senior Program Coordinator to help oversee the activities of Hicks, Muse, Tate & Furst Private Equity Center (Center) at the McCombs School of Business. The position’s responsibilities will focus on assisting the Directors of the Centers in developing, coordinating, marketing, and executing activities to enhance the Centers' brand externally and internally. The Senior Program Coordinator will report directly to the Executive Director of the Center and have secondary reporting responsibilities to the Academic Director of the Center. To learn more about Texas McCombs Hicks, Muse, Tate & Furst Private Equity Center, please visit: Requirements Event Management ​ Work with Center’s Directors to develop and oversee planning, marketing, and executing events for the Center. Collaborate with Department of Finance, School of Business and University of Texas stakeholders on event execution. Manage the lifecycle of all Center events including planning, internal and external communications, registration, coordination of event stakeholders (staff, faculty, students, volunteers, vendors), event execution and post-event evaluation. This will include: student programs, events that bring together business leaders, faculty, and students for stimulating presentations and/or panel discussions; and special hands-on programs for the Center and industry partners. Enhance Center relationships with industry professionals and identify possible career opportunities for McCombs students. Collaborate as needed with the School’s programs offices and Career Management & Corporate Relations teams. Represent the Center at industry events and promote the Center’s brand, programs, and activities. Center Administrative Responsibilities Coordinate the daily operations of the center. Adhere to University, School and internal departmental policies and operating practices related to financial, travel, event management and student affairs policies. Assist in producing administrative reports, drafting correspondence, and collecting information as requested from various resources. Work with faculty and staff at McCombs to advance both the academic programs (BBA, MBA, PhD, MSF, EMBA, and MSTC) and the Center's broader objectives (Council membership, industry relationships, and the University's reputation as a leader in Private Equity and Venture Capital education and research). Work with Center’s Directors to monitor annual budget status throughout the year and develop reporting schedules and reports for the Center’s Directors and the Department of Finance Chair. Marketing and Communication Coordinate the development, implementation, and management of the Center's brand in a cohesive manner across all marketing platforms, including the Center’s web site. Take necessary actions to further the Center’s efforts, either as part of the Center’s staff team or by coordinating additional outside help, as needed. These actions include the collection of benchmarking information and program data as well as partnering with the School’s Marketing & Communications team on the branding and content of the Centers website(s), social media accounts, and printed material. Work with the Center’s Directors and staff to maintain and develop contact management system for industry alumni and the Center’s contacts, targeted email campaigns, event invitations, and social media communications. Advisory Board/Council Work with the Directors to help develop, maintain, and expand Council membership for the center, with a particular focus on enhancing relationships across other McCombs’ centers, and the contributions by Council members. Manage Advisory Council communications. Support identifying, recruiting, and retaining Advisory Council members, using faculty, staff, and existing Advisory Council members at the Center. Help develop relationships with current and prospective Advisory Council members for the Center. Coordinate membership efforts, working with current members, and the Center’s administrative staff. Regularly meet with current and prospective Advisory Council members, industry contacts, students, and others locally, regionally, and nationally. It is not anticipated that the position will require significant travel. Student Programs Work with center faculty to create and oversee student-related events for recruiting and cocurricular learning opportunities, including coordination with the Center’s Advisory Council, the advisory councils of other McCombs’ centers, and faculty, as needed. Help identify opportunities for students to participate in case competitions. Support the Department of Finance and associated centers with implementation of student programs, events, and other strategic activities. Required Qualifications Bachelor's Degree and five years of experience coordinating programs and/or events, both large and small. Effective communication skills and ability to work independently as well as collaborate in a team-oriented environment. Previous success managing multiple projects, assessing work priorities, and as well as regular ability in meeting deadlines. Proficiency with software, especially MS Word, Excel, and Outlook and comfort learning new technologies. Previous experience developing and implementing initiatives, programs and/or services for a varied set of clients. Proven ability to take ownership of programs and innovate new ideas for continuous improvement. ​Equivalent combination of relevant education and experience may be substituted as appropriate Preferred Qualifications Previous work experience within higher education and/or a master’s degree in business administration, higher education administration or a related field. Previous experience within private equity and/or a related financial services field. Working knowledge of UT policies and procedures. Salary $55,000 + depending on qualifications Working Conditions Works in standard office conditions, in a shared office environment with repetitive use of a keyboard at a workstation. Some evening and weekend hours may be required during peak periods and special events. Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas. This is an Austin, TX-based position Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.