Senior Project Manager, Events

Job description

About FAR.AI FAR.AI http://FAR.AI is a non-profit AI research institute dedicated to ensuring advanced AI is safe and beneficial for everyone. We work at the intersection of machine learning, safety research, and policy, supporting a global community of researchers and practitioners. At FAR.AI, we believe in thoughtful, inclusive, and rigorous work that empowers our team and partners to do their best work. Since our founding in July 2022, we've grown quickly to 40+ staff, producing 30+ influential academic papers, and established the leading AI Safety events for research and international cooperation. Our work is recognized globally, with publications at premier venues and features in the Financial Times, Nature News, Forbes, and MIT Technology Review. We drive practical change through red-teaming with frontier model developers and government institutions. Most recently, we discovered major issues with Anthropic’s latest model the same day it was released https://x.com/ARGleave/status/1926138376509440433, and worked with OpenAI https://x.com/ARGleave/status/1946366030844141716 to safeguard their latest model. Additionally, we help steer and grow the AI safety field through developing research roadmaps with renowned researchers such as Yoshua Bengio. We also operate FAR.Labs, an AI safety-focused co-working space in Berkeley, housing 40 members, as well as support the community through targeted grants to technical researchers. Role Overview FAR.AI http://FAR.AI is seeking a Senior Project Manager, Events to bring structure, momentum, and visibility to a growing portfolio of events. This is a role for someone who enjoys coordinating complex work, is comfortable juggling multiple events and priorities at once, and knows how to keep projects moving without becoming the bottleneck. Our events portfolio includes more than a dozen workshops, conferences, and partner convenings each year. Every event has its own goals, stakeholders, timeline, and operational challenges. Some run simultaneously. Most evolve quickly. You'll be the person who helps teams stay organized, surfaces risks before they become problems, and creates enough clarity and process that a busy events calendar feels manageable rather than chaotic. Success in this role means being able to hold a lot of moving pieces at once while keeping stakeholders aligned and informed. You'll be equally comfortable tracking the details of an individual event and maintaining visibility across the broader portfolio, helping ensure that deadlines are met, dependencies are managed, and nothing falls through the cracks when priorities shift. Please note that this role is focused on event project management, logistics, and production. It is not a content strategy or event programming role. Responsibilities High-volume event project management and delivery - Own end-to-end project planning and delivery for multiple assigned events running concurrently, from initial kickoff through post-event wrap. - Move quickly and fluidly between events at different stages: one in planning, one in final prep, one wrapping without losing quality or detail on any of them. - Manage the full logistics checklist across events: venue and vendor coordination, participant invitations and communications, budget tracking, on-site execution, and post-event wrap-up. - Make real-time calls on scope, resourcing, and sequencing when things change, which they will. - Work closely with designated teammates to ensure timelines are realistic, dependencies are mapped, and nothing falls through the cracks. Team enablement - Support junior PMs by ensuring they have full context on events from the design stage, not just execution, so they can take real ownership rather than just completing tasks. - Build the habits and systems that let the team operate with increasing autonomy over time. - Act as a model for what good, high-throughput project management looks like in practice. Cross-team coordination - Coordinate dependencies between events and across functions (content, communications, operations, technical infrastructure) so planning pods aren’t blocked waiting on each other. - Flag capacity issues, timeline conflicts, and resource gaps early, with a clear recommendation on how to resolve them. Required Skills & Experience High-volume event project leadership - 5-8 years experience managing large-scale or high-complexity events from start to finish. - Demonstrated experience managing a high volume of events concurrently - Able to hold a large amount of detail across multiple workstreams without losing sight of the big picture, and communicate both clearly to different audiences. - Energised by a fast pace and a full plate, not just tolerant of it. Cross-team coordination - Demonstrated ability to manage multiple stakeholders, competing timelines, and overlapping priorities with confidence. - Experience coordinating remote individuals, teams, event contributors, and vendors across time zones and cultures. Operational mastery - Strong experience in logistics, vendor and venue management, and on-site operations. - Knows what it takes to get something from concept to live, with many moving pieces and hard external dependencies. Project management tools & systems - Proficiency in project management tools (e.g. Asana, Coda, Airtable) and the judgement to know which tool fits which problem. - Experience building or improving delivery systems in a team that is scaling. Communication - Clear, structured, and proactive communicator comfortable writing external emails, internal briefings, and playbooks. - Believes in sharing knowledge openly and building team-wide expertise. Autonomy & judgement - Proven ability to operate independently, manage ambiguity, and make sound judgement calls under pressure. - You spot risks early, dig into the details, and take action before small issues become big ones. Mission alignment - Genuine interest in FAR.AI http://FAR.AI’s work and motivation to contribute to a well-run, high-functioning team. - Willingness to travel to events up to 40% of the time. Nice-to-Have - Experience working in a non-profit, consulting, or private sector environment. - Scrum / agile experience: hands-on experience running sprint or agile delivery cycles, ideally as a Scrum Master, PMP, or equivalent. - Familiarity with AI safety or adjacent technical fields. - Background working across distributed or remote teams. Logistics - You will be a full-time employee of FAR.AI http://FAR.AI, a 501(c)(3) research non-profit. - Location: both remote (US only) and in-person (Berkeley, CA) candidates are welcome. - Hours: full-time (40 hours per week). The role involves regular travel for events, approximately one trip per month. - Benefits: comprehensive health, dental, and vision insurance, generous paid time off and holidays, and a range of other benefits.