Senior Specialist, External Supply

Job description

This position is responsible for managing and coordinating the external supply chain activities for specified procured components as assigned to ensure reliable component supply to successfully support SPSUS objectives, Business Unit customer service levels and inventory management targets. This includes component Supply Planning, Procurement, and supplier delivery of quality components to SPSUS through the Supplier payment process. The Sr. Specialist, External Supply, will utilize Sharp systems to develop and build component supply plans to support Sharp’s Master FG Production Plan collaborating with Sharp Demand & FG Planning; Logistics, Strategic Sourcing and other internal departments as needed to ensure tactical execution of supplier on-time delivery in full. The Sr. Specialist, External Supply, will be responsible for a portfolio of components and the monthly submission of a component supply plan. The SME will be responsible for achieving and maintaining the established targeted weeks of supply for their applicable supplier(s) portfolio and achievement of Sharp working capital metrics. The Sr. Specialist, External Supply, will meet regularly with their assigned suppliers to ensure the achievement of their assigned component MPP’s, identify supplier risks and issues jeopardizing the achievement of their component MPP. Escalate and work with Strategic Sourcing when required to mitigate identified issues. ESSENTIAL DUTIES AND RESPONSIBILITIES: The following is a list of minimum responsibilities relating to the External Supply Sr. Specialist position. Other duties may be assigned as needed. Analyze & interpret demand generated via Corporate ERP system and internal Planning requests to respond to operational packaging needs as required to optimize purchasing activity for inventory & non–inventory items. Monitors and works with Data Control to ensure specific purchasing supply chain item master data is up to date and accurate for assigned component categories. Create & issue purchase orders to suppliers while following all established Sharp policies and procedures to serve both internal and external stakeholders effectively. This may include expediting orders & issuing purchase order revisions to support Sharp’s Master production schedule when requested by Sharp Planning. Coordinates new artwork and supplier specification approvals with both internal and external stakeholders for applicable categories. Manage Component Launches with applicable Suppliers as required. Manage the inbound freight process of their PO's ensuring suitable delivery & value. Partner with suppliers to ensure component supply arrives as per the supplier order confirmation. This may require following up with external suppliers outside of weekly supplier meetings as requested by Sharp planning to confirm specific component arrivals. Creates and maintains a component supply plan for suppliers as assigned. Maintains and monitors current weeks of supply inventory levels of assigned categories in MRP to meet required inventory targets and to minimize inventory exposure due to obsolescence and/or component expiration dating. Provide materials management with back up MRP documentation as needed to support destruction of obsolete materials. Build, manage and maintain supplier relationships and performance through regular communication, weekly supplier meetings, on-site Business review meetings, component supply plan development and supplier site visits. Prepare and Present key feedback and data to supplier and relevant internal SPSUS groups during day-to-day interactions and monthly at SPSUS master component production meeting. Identify and communicate supplier component supply risks and issues jeopardizing supply. Escalate and work with Strategic Sourcing as needed to reduce and mitigate repeated supplier issues and failures. Reviews & authorizes payment of invoices in the event of a variance between supplier invoice and the SPSUS purchase order. Monitor Purchase Price Variance (PPV) and share supplier price changes with Finance following the department’s established process. Request supplier price quotations for new business or strategic price benchmarking purposes. Award new business to existing suppliers when required. Manage the notification process to suppliers for SPS Nonconformance’s (NCR's) using Veeva. Ensures supplier investigation response is returned and uploaded into Veeva by required due date. Arranges the return of rejected materials & coordinates the delivery of replacement material if applicable to meet Sharp's master production schedule. EDUCATION and/or WORK EXPERIENCE: A bachelor's degree in business administration, business management or supply chain is required. A minimum of five (5) to six (6) years of relevant planning and purchasing work experience in a manufacturing environment is required. A candidate currently pursuing a bachelor's degree in business administration, Business Management and/or Supply Chain will be considered. General knowledge of FDA regulations related to cGMP in a manufacturing/packaging environment is desired.