Senior Specialist - Payroll

Job description

Job Description: Title Payroll Analyst Reports to Regional Payroll Manager Key relationships Human Resources, Payroll Location Shared Service Center – Chennai, India About the Role ESAB is seeking a Payroll Analyst to support our global HR customer group. The Payroll Analyst is responsible for the coordination of efforts between payroll, human resources, and Alight to ensure accurate processing for multiple entities, pay cycles, pay groups, and countries. The payroll analyst will also support the processing of payroll system interfaces; maintain data to support audit requests related to payroll and maintain documentation of all payrolls and payments. What you will do Collect payroll Inputs, on the schedule set forth in the Payroll Calendar, through Workday or Alight Worklife to make appropriate updates to the employee’s records for purposes of payment processing. Collect and provide validated and approved Payroll data earnings and deductions inputs for payment or deduction processing on the schedule set forth in the Payroll Calendar. Collect and provide long term absence inputs to Alight. Enter data corrections related to long term inputs to resolve findings based on the results of the system validation rules. Enter data additions and data corrections related to local payroll data using Alight standard data forms to resolve findings based on the results of the validation run on the schedule set forth in the Payroll Calendar. Manage third party administrators/vendors sending payroll deductions and earnings. Review outputs from Alight’s defensive queries, provided by Alight to ESAB as set forth in the Payroll Calendar, and make data corrections as required. Audit and validate time data against pre-defined quality audits and defensive queries. Calculate and submit data and instructions for processing retroactive payments, due to adjustments to post Live Date periods, for data not in the payroll system. Enter data corrections related to incorrect payment entered directly into the Alight Worklife solution via standard data forms or payments registered in Workday and transferred through the Alight standard integration to resolve findings based on the results of the live run on the schedule set forth in the payroll calendar. Provide Alight with deduction amounts arising out of garnishment orders. Monitor open deduction orders to ensure deductions are applied only during the mandated timeframe listed in the order. Communicate the closure of each order once the end of the deduction period has been reached. Reconcile wages and tax data to ensure accurate pay and accurate regulatory tax filings and year end statements for employees. Provide corrections for data registered in Workday and transferred through the Alight standard integration or provided via Alight standard data forms. Coordinate/communicate directly with banks to resolve banking issues related to bank file rejects or returns. Monitor direct deposit returns and handle subsequent resolution of problems. Monitor legislative changes in payroll tax laws and regulations to ensure adherence to new requirements and report to Alight any needed changes. Support year-end tasks for all legal entities Maintain employee confidence and protect payroll operations by keeping information confidential. Prepare ad-hoc reports as needed Own month-end close, quarter-end, and year-end processes, including creating payroll journals entries, account reconciliations and payroll accruals. Ensure compliance with SOX controls by conducting regular audits on payroll procedures and maintain appropriate documentation/evidence for audit. Support internal and external payroll compliance audits related to payroll. Coordinate with Finance to ensure timely funding of payroll bank file(s) provided by Alight to meet the payroll payment dates, as per the agreed Payroll Calendar. Coordinate with Finance to ensure time funding of tax payments. Reconcile tax filings and payments. Coordinate corrections needed with Alight. Any other tasks required by Alight to support payroll processing completion. What we are looking for At least 3-5 years of payroll experience in the Global Region with knowledge of multi-country payroll processing Basic knowledge of payroll regulatory requirements for countries in the region. Ability to deal with sensitive and confidential data and issues. Problem solving skills, strong organizational and analytical skills. Ability to work under tight deadlines. Experience with global payroll processing platforms a plus (i.e. Alight, Ceridian, Papaya and Cloudpay) Fluent in written and oral English language – required. Education Requirements BS degree Accounting/Finance or 3-5 years payroll related experience. Preferred Understanding of manufacturing industry Candidates local to Chennai, India will be given priority Competencies & Behaviors Needed Exceptional communicator Strong proponent of ESAB’s values and behaviors and EBX principles Drives continuous improvement Effective at building relationships, trust Strong collaboration skills across functions and business platforms Comfortable working in a global matrix organization Results-oriented with the ability to make decisions and to follow through on programs and policies which have been developed Bias for action; a sense of urgency; self-starter; moves with speed Focus on delivering results and continuous improvement Manages workload efficiently and effectively Agile mind; quick on one’s feet Prioritizes for maximum impact Good at synthesizing data and distilling key points Can dive deep into detail to support root cause analysis, yet understands the big picture Insightful, deductive reasoner, fact-based problem solver Additional Key Attributes Integrity, credibility, and character with demonstrated ethical behaviors A team player and leader with the self-confidence, humility, and consultative skills to positively influence the business A tenacious, operationally minded individual with a strong work ethic