Senior Specialized Administrative Support Officer

Job description

Job Title: Senior Specialized Administrative Support Officer Job Category: Administration Time Type: Full time Minimum Clearance Required to Start: TS/SCI with Polygraph Employee Type: Regular Percentage of Travel Required: Up to 25% Type of Travel: Local * * * The Opportunity The Senior Specialized Administrative Support Officer will provide high-level administrative support to senior leaders, ensuring efficient day-to-day operations. This position requires a unique blend of executive support, project management, procurement, and HR tasks, with a preference for candidates who have prior experience supporting similar customers. The ideal candidate will be comfortable working independently with an expectation of taking initiative based on general guidance. Key Responsibilities: Executive Support : Balancing the schedules of C-suite executives with conflicting priorities, ensuring all meetings, appointments, and travel plans are seamless and strategically prioritized. Acting as a Gatekeeper: Screening calls, emails, and visitors, deciding which require the executive’s attention and which can be delegated or handled independently. Manage, synchronize, and deconflict executive calendars, schedule meetings across multiple time zones, prepare agendas and materials. Prepare, review, and disseminate reports, presentations, and other documents for internal and external stakeholders. Coordinate domestic and international travel, prepare expense reports, and handle travel logistics. Serve as a key point of contact for executive offices, facilitating communication between departments within the organization and external agencies in the DoD and IC, and maintaining confidentiality. Procurement and Budget Management : Purchase and track office supplies, equipment, and materials in accordance with the organizations policies and budget limitations. Manage cross-functional projects, assisting executives with budget preparation and tracking, summarizing financial reports, and managing purchase orders. Collaborate with finance teams to ensure various budget estimates are prepared and available for senior management review. Project and Schedule Management : Support project managers by tracking project timelines, schedules, and deliverables, ensuring resources are available deadlines met. Optimize project management documentation and organize project-related meetings. Human Resources and Personnel Management : Oversee onboarding new employees, including processing security access and coordinating personnel paperwork. Support HR functions, including employee scheduling, timesheet approvals, and benefits inquiries. Assist in performance evaluations by organizing and maintaining records and ensuring compliance with HR policies. Provides mentorship and guidance to office staff in all aspects of Administrative Support. Confidential Information Management Sensitive Document Handling: Protecting highly confidential company information, executive communications, and strategic documents. Physical Requirements : Physical requirements include handling items weighing up to 50 pounds. Qualifications: Experience : Minimum of 5 years of experience in executive administrative roles. At least two years of experience supporting senior leadership. Education : BA/BS in related field, additional four years of direct experience may replace education requirement. Technical Proficiency : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with government purchasing systems and procedures. Skills : Strong organizational, communication, and multitasking skills with a proven ability to prioritize tasks. Experience managing complex project schedules and deliverables. Knowledge of human resource functions, including onboarding, timesheets, and performance management. CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities. This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI. What You Can Expect: A culture of integrity. At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation. An environment of trust. CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality. A focus on continuous growth. Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy. Pay Range : There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Since this position can be worked in more than one location, the range shown is the national average for the position. The proposed salary range for this position is: $61,600-$129,300 CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.