Senior Strategic Meeting Planning Specialist

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first — developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact. A Day in the Life The U.S. Surgical Medical Affairs organization partners with healthcare professionals to advance clinical education and support the safe and effective use of surgical technologies. This function is responsible for planning and executing medical education programs, physician engagement activities, symposiums, conferences, and other strategic events that support learning, collaboration, and stakeholder engagement across the business. This is an on-site role based in Lafayette, Colorado or Boston, Massachusetts. The Strategic Meeting Planning Specialist works closely with Medical Education, Physician Relations, Marketing, Research & Development (R&D), and external partners to deliver compliant, customer-focused event experiences As a Strategic Meeting Planning Specialist, you will lead the planning and execution of medical education programs and business meetings that support strategic objectives across the U.S. Surgical Medical Affairs organization. This role is responsible for end-to-end event management, including logistics, attendee experience, vendor coordination, budgeting, reporting, and operational execution while ensuring compliance with company policies and applicable regulations. Primary Responsibilities Lead the planning and execution of internal and external meetings, educational programs, symposiums, and conferences aligned with business objectives and stakeholder expectations. Partner with Medical Education, Physician Relations, Marketing, Research & Development (R&D), and external vendors to coordinate event strategy, content delivery, and attendee engagement. Manage event budgets, track expenditures, reconcile billing, coordinate vendor payments, and identify cost-saving opportunities. Source, negotiate, and manage hotels, venues, transportation providers, and event service vendors to support successful program execution. Coordinate audiovisual, production, and event technology solutions, including registration platforms, mobile applications, audience response systems, and other attendee engagement tools. Design and manage event registration processes, attendee communications, travel logistics, accommodation requests, and overall participant experience. Oversee on-site event operations and serve as a key point of contact for stakeholders, vendors, and attendees throughout program delivery. Generate and analyze event metrics and reporting to evaluate outcomes, communicate results, and recommend process improvements. Required Qualifications High School Diploma or equivalent and 6+ years of relevant meeting or event planning experience; OR Associate's Degree and 4+ years of relevant experience; OR Bachelor's Degree and 2+ years of relevant experience. Experience managing end-to-end event logistics, including registration, attendee communications, travel coordination, vendor management, and on-site execution. Experience developing and managing event budgets, expense tracking, billing reconciliation, and vendor payment processes. Experience using event management platforms such as Cvent or similar meeting management systems. Experience working with multiple stakeholders and vendors to deliver projects while meeting established timelines and compliance requirements. Preferred Qualifications Experience supporting medical education programs, healthcare events, or physician engagement activities. Experience managing hotel sourcing, contract negotiations, and venue selection for meetings or conferences. Experience coordinating audiovisual production, event technology platforms, and attendee engagement tools. Knowledge of compliance requirements related to healthcare, medical device, pharmaceutical, or life sciences meetings and events. Experience analyzing event performance metrics and using data to drive process improvements and program recommendations. For Baccalaureate degrees earned outside of the United States, a degree that satisfies the requirements of 8 C.F.R. § 214.2(h)(4)(iii)(A) is required. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role. U.S. Work Authorization & Sponsorship At Medtronic, we are committed to fostering an environment where employees can thrive and make a meaningful impact. In alignment with our enterprise-wide workforce planning approach, U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment. ‌ Recruitment Fraud Alert We are aware of phishing scams targeting job seekers. Please keep the following in mind: Apply only through official Medtronic channels. All legitimate Medtronic recruiting communications come from approved Medtronic platforms and official @medtronic.com email addresses. Medtronic will never ask for payment or sensitive personal information (such as bank account or Social Security details) during early stages of the hiring process. Any such requests are not legitimate. If you receive a suspicious message claiming to be from Medtronic, do not respond, click links, or open attachments. If you have any questions, concerns regarding the authenticity of a communication alleged to have been made by or on behalf of Medtronic, please contact us immediately at . ‌ Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. Salary ranges for U.S (excl. PR) locations (USD):$82,400.00 - $123,600.00 This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others). The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program). The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums). Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico. Further details are available at the link below: Medtronic benefits and compensation plans It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.