Senior Technical Administrative Support

Job description

The Senior Technical Administrative Support professional will provide advanced administrative, technical, scheduling, and visualization support for Military Construction (MILCON) and Installation Communication Grid (ICG) initiatives in support of Marine Corps Installations Command (MCICOM). This role requires an experienced professional capable of bridging technical content and executive-level communication through high-quality graphics, technical documentation, data visualization, and integrated program scheduling. This position serves as a key contributor to program management operations while also functioning as a Subject Matter Expert (SME) in project scheduling and planning. The individual will play a critical role in developing Integrated Master Schedules (IMS), aligning cross-program timelines, and supporting future capability planning to ensure successful delivery of infrastructure and telecommunications initiatives. What You Will Do Develop high-quality visuals, graphics, and presentation materials to support briefings for MCICOM leadership and senior Marine Corps stakeholders Translate complex technical concepts into clear, visually compelling formats including dashboards, infographics, charts, and executive summaries Serve as a Subject Matter Expert (SME) in project scheduling, including development, maintenance, and analysis of Integrated Master Schedules (IMS) Lead Integrated Master Schedule (IMS) development across multiple projects and programs, ensuring alignment with mission objectives and delivery timelines Provide future schedule planning support, including long-range planning and forecasting of program activities and deliverables Support future milestone planning to define, track, and manage key program events and decision points Perform schedule integration across multiple programs and projects to ensure consistency, alignment, and visibility across MCICOM initiatives Conduct dependency mapping to identify and manage interdependencies between projects, systems, and stakeholders Perform critical path analysis to identify schedule drivers and potential impacts to program timelines Conduct schedule risk assessments and support the development of mitigation strategies to address potential delays or conflicts Support future capability timeline planning, aligning infrastructure and telecommunications deployments with Marine Corps mission needs Utilize tools such as Microsoft Project, Primavera P6, or equivalent scheduling software to manage timelines, dependencies, and resource planning Serve as a subject matter expert in data visualization tools, including Power BI, to develop interactive dashboards and reporting solutions Provide program management support including schedule tracking, meeting coordination, action item management, and deliverable tracking Support the development and maintenance of program documentation and reporting artifacts Provide technical documentation support including development, editing, and formatting of reports, specifications, white papers, and engineering documents Ensure all deliverables meet quality standards, formatting requirements, and applicable government guidelines Assist in the preparation of documentation for MILCON processes, including supporting materials for DD Form 1391 packages and design review submissions Collaborate with engineers, program managers, and SMEs to gather, organize, and present technical information accurately Maintain document repositories and version control for technical and program documentation Support the development of standard templates, scheduling frameworks, and visual communication best practices Ensure alignment with cybersecurity and data management policies when handling sensitive information What We Expect of You High School diploma or GED and 10 years of experience in technical administrative support, program support, scheduling, or a related role within federal or defense environments Active Secret clearance required Must be a U.S. Citizen Demonstrated experience developing and managing Integrated Master Schedules (IMS) for complex, multi-project programs Proven expertise in project scheduling methodologies including Critical Path Method (CPM), dependency mapping, and schedule integration Experience performing schedule risk assessments and supporting mitigation planning Advanced proficiency with scheduling tools such as Microsoft Project, Primavera P6, or similar software Demonstrated experience in future planning activities, including milestone planning and capability timeline development Advanced proficiency with Microsoft Power BI, including dashboard development, data modeling, and visualization best practices Demonstrated experience developing high-quality executive presentations, graphics, and visual communication products Proficiency with Microsoft Office Suite (PowerPoint, Word, Excel), including advanced formatting and data presentation capabilities Experience supporting program management functions including scheduling, coordination, and documentation tracking Strong technical writing and editing skills with experience supporting engineering or infrastructure documentation Ability to translate technical content into clear, concise, and visually effective deliverables Familiarity with Department of War (DoW) processes and standards, including MILCON documentation requirements Strong organizational skills and attention to detail with the ability to manage multiple priorities Experience supporting Marine Corps installations, MCICOM, or other DoW organizations, a plus. Familiarity with MILCON processes including DD Form 1391 development and design review documentation, a plus. Certifications in project scheduling (e.g., PMI Scheduling Professional (PMI-SP), a plus. Certifications or training in graphic design or visual communications (e.g., Adobe Certified Professional in Photoshop, Illustrator, or InDesign), a plus. Experience with GIS tools or spatial data visualization, a plus. Familiarity with Unified Facilities Criteria (UFC) and NAVFAC documentation standards, a plus. Experience supporting telecommunications infrastructure or Installation Communication Grid (ICG) programs, a plus. Microsoft Certified: Power BI Data Analyst Associate, a plus Pay range: $140,000 – $160,000 depending on experience and skill set Benefits overview: CDW Benefits Salary ranges may be subject to geographic differentials. CDW is committed to being an AI-fluent organization We’re looking for people who bring curiosity, a learner’s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances—not replaces—human creativity and decision-making. You don’t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work. Additionally, CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, our goal is to understand your experience, strengths, skills, and qualifications. As an AI forward company, we see AI not just as a tool, but as a catalyst for new ways of thinking, creating, and communicating. We encourage candidates to embrace an AI mindset, one that’s curious, adaptive, and ready to explore what’s possible. We welcome thoughtful use of AI to expand your perspective and elevate how you share your story, while ensuring your application remains rooted in your own background, judgment, and voice. About Us CDW is a Fortune 500 technology solutions provider that helps businesses, government, education, and healthcare organizations achieve what’s possible through technology. What makes CDW different isn’t just what we do—it’s how we do it. At CDW we act as one—building trust, speaking candidly, and working together to achieve more. We play to win—focusing on what matters most and delivering for our customers. And we think forward—staying curious, moving fast, and continuously learning. We believe meaningful work happens when people feel supported, heard, and empowered to contribute. That’s why we think of ourselves as coworkers, not just employees—working together to solve complex challenges and deliver real impact for our customers and communities. As a full‑stack, full‑lifecycle technology partner, CDW brings deep expertise, strong relationships, and broad industry knowledge to help turn ideas into outcomes. When you join CDW, you become part of a collaborative environment where your work matters, your growth is supported, and your contributions help shape what’s next. Together, we deliver the full promise of what technology can do. Together, we Make Amazing Happen. CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.