Senior Transportation Specialist

Job description

As a member of the ShipBob Team, you will... - **Grow with an Ownership Mindset**: We champion continuous learning and innovation. You'll take on real problems, create tangible solutions, and drive results that move the needle for ShipBob, our merchants, and for your own professional growth. If you're ready to do the most meaningful work of your career, this is the place. - **Collaborate with Peers and Leaders Alike:**At ShipBob, leaders are accessible; feedback flows in both directions, and everyone, regardless of their seniority or role, steps up to help when needed. We hold each other to high standards because we trust each other to meet them. That combination of transparency and mutual respect is what makes the work here feel worth doing. - **Experience a High-Performance Culture and Clear Purpose:**We are results-driven and clear about what that means: our goals are specific, accountability is shared, and every team member can see how their work connects to our mission. When we hit milestones, we celebrate them together. When we fall short, we learn and move forward. **Location:** Remote - India **Shift Timings :** 7 pm- 4 am IST (US Hours) **Role Description:** The Senior Transportation Specialist, Procurement is the rate and rules engine subject matter expert on ShipBob’s carrier procurement team. This role owns the translation of carrier contracts into actionable, auditable configurations — including accessorial rules, surcharge structures, and zip-zone logic across a multi-carrier final mile and parcel network. While AI and automation tools assist with data parsing and volume analysis, this role requires the institutional knowledge, financial accountability, and domain depth that those tools cannot replicate. You will be the person who owns the output, upholds the methodology, and catches what automated systems miss — at a scale where errors carry direct financial consequences. This role reports to Director, Transportation Procurement. **What you'll do:** **Carrier Rate Configuration & Rules Management** - Translate executed carrier contracts into accurate system configurations, including base rates, accessorial schedules, fuel surcharge tables, dimensional weight factors, and zone-based pricing. - Maintain and update carrier-specific surcharge logic (residential, delivery area, address correction, peak, etc.) ensuring alignment with contract terms and effective dates. - Interpret and manage zip-zone assignment tables across carriers, identifying discrepancies, resolving conflicts, and validating zone mapping against contracted expectations. - Serve as the subject matter expert for how carrier rules interact within the TMS and downstream billing systems. **Rate Delta Analysis & Contract Validation** - Execute structured delta analyses when carriers publish general rate increases (GRIs) or amend accessorial schedules, identifying material changes versus prior contract versions. - Validate new rate cards against historical baselines and contract commitments, flagging unauthorized changes, out-of-scope surcharges, or deviations from negotiated terms. - Build and maintain rate comparison models that translate raw tariff data into projected per-shipment and portfolio-level cost impacts. - Produce clear, defensible summaries of rate change impact for Director review prior to contract execution or system updates. **Carrier Invoice Audit & Financial Integrity** - Audit carrier invoices for alignment with contracted rates, catching billing errors, unauthorized accessorial charges, and zip-zone misapplications before payment. - Investigate and resolve billing discrepancies through carrier engagement, providing documented evidence trails for recovery or dispute escalation. - Maintain audit controls and exception reporting to track invoice accuracy trends, recurring error patterns, and recovery outcomes over time. - Partner with Finance and Accounts Payable to support accurate, timely carrier payments and month-end accruals. **Carrier Compliance & Operational Support** - Monitor carrier adherence to contracted service levels and rate terms, escalating systemic non-compliance to the Director of Transportation Procurement. - Support carrier onboarding and integration activities, including rate loading validation, test shipment verification, and accessorial configuration QA. - Assist with carrier business reviews by preparing rate performance data, billing accuracy summaries, and cost variance analysis. - Collaborate with Transportation Systems team to ensure rate configurations are accurately reflected in routing and billing engines. - Other duties/responsibilities as necessary. **What you'll bring to the table:** **Required:** - 3–5 years of experience in transportation, carrier procurement, or logistics finance — with direct hands-on exposure to carrier rate structures, tariff interpretation, and invoice auditing. - Demonstrated expertise in parcel and/or final mile carrier billing mechanics: base rates, accessorials, dimensional weight, fuel surcharges, zone matrices, and residential/DAS overlays. - Experience performing rate delta analyses — comparing contract vintages, GRI impacts, and identifying billing discrepancies across high-volume shipment data. - Proficiency in Excel for rate modeling, VLOOKUP/INDEX-MATCH logic, and data validation; comfortable building audit-ready reconciliation frameworks. - Working knowledge of TMS, ERP, or carrier billing platforms; ability to validate that system configurations match contracted rate schedules. - Strong analytical and financial acumen with the ability to translate complex tariff language into quantifiable cost impact. - High attention to detail with a track record of accountability — you understand that errors in this domain are financial, not abstract. - Excellent communication skills to collaborate across Procurement, Finance, Operations, and Technology teams. **Preferred:** - Familiarity with FedEx, UPS, USPS, and regional carrier (OnTrac, LaserShip/LSO, GSO) rate structures and surcharge schedules. - Experience working within a 3PL, fulfillment platform, or high-volume e-commerce shipping environment. - Exposure to carrier contract negotiations and ability to identify leverage points based on rate benchmarking and volume data. - Experience with Databricks, SQL, or BI tools for carrier cost analysis and reporting. **Perks & Benefits:** - Medical, Term & Accidental Insurance - All Purpose Leave (casual & sick time): 12 days - Earned Leave: 15 days - Public Holiday: 12 days - Generous Maternity & Paternity Leave - Quarterly Wellness Day - Work From Home Allowance - See Our High-Performing Culture >>>[Check us out on Instagram](https://www.instagram.com/lifeatshipbob/) (@lifeatshipbob) #LI-VA1 We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence; therefore, we encourage people from all backgrounds to apply to our positions. **About You:** Building the world’s leading full-stack ful