Senior Travel Coordinator

TGR Haas F1 Team has been a stalwart of the FIA Formula 1 World Championship over the past decade. With more than 200 grand prix starts to our name, we pride ourselves on being an ambitious challenger within Formula 1 - and we want you to be part of that journey. The first American Formula 1 team to compete in the sport since 1986, TGR Haas F1 Team made an immediate impression with a memorable points-scoring debut at the 2016 Australian Grand Prix. Ten years later, the team is still building momentum, guided by clear objectives and technical partnerships, and fresh from securing its second biggest points haul in a Formula 1 season. We’re a racing team – not a corporate machine. We have three HQs – Kannapolis in the US, Banbury in the UK and Maranello in Italy – each powered by passionate, loyal and hardworking team ambassadors. At TGR Haas F1 Team, you’ll gain exposure to many areas of the business, enjoy wider visibility, and clearly see your contributions. Yes, you’ll learn from us, but we expect to learn from you too! General Summary This role reports to the Travel Manager or their designee and is based in Banbury, UK. The role supports the delivery and contribution of departmental and organisational objectives. Responsible for supporting day‑to‑day operations within their area of responsibility, working collaboratively with colleagues and stakeholders to ensure high standards of service, compliance, and performance. Adherence to organisational policies and procedures, effective communication with line management, and a commitment to continuous improvement and inclusive ways of working is essential. This is a key support role within a dynamic and fast-paced organisation, operating in a high-pressure environment where accuracy, efficiency, and the ability to multitask are essential. Role Principles Act with integrity, always upholding the highest professional and ethical standards. Drive innovation and change to continuously improve ways of working and outcomes. Pursue operational excellence, ensuring efficiency, quality, and continuous improvement. Collaborate inclusively, building strong partnerships to achieve shared goals. Maintain a customer‑focused approach, prioritising the needs of internal and external stakeholders. Champion sustainability by embedding responsible and environmentally conscious practices into everyday work. Key Responsibilities Role‑Specific Responsibilities: Coordinate accurate travel arrangements for Haas F1 Team employees, drivers & contractors - for global business travel, predominantly for race events, including some Test/TPC events & ad hoc business travel - including (but not limited to) flights, accommodation & ground transport. Source the most appropriate travel solution by understanding budgets, role, responsibilities and commitments of travellers. Prepare and issue detailed travel itineraries for each trip. Provide on-call responses to queries when needed, some out-of-hours & emergency assistance work may be required. Capable of covering other day-to-day duties of the Travel Manager & other travel team members as & when required. Purchase orders and credit card reconciliations. Ensure all work and processes comply with the team’s travel policies and GDPR regulations. Provide assistance to the Travel Manager and offer support to other team members and departments as required. Operational Delivery: Carry out day‑to‑day tasks efficiently and within agreed timescales. Ensure work meets expected service, quality, and compliance standards. Demonstrate accountability and professionalism in all activities. Team & Stakeholder Collaboration: Build positive working relationships with colleagues and stakeholders. Participate in meetings, briefings, and forums as required. Respond to queries within scope, escalating more complex matters when necessary. Compliance & Governance: Adhere to relevant legislation, organisational policies, and internal controls. Handle information responsibly, including confidential or sensitive data. Support audit, governance, and risk management activities as required. Continuous Improvement: Contribute ideas and feedback to improve processes and ways of working. Participate in team initiatives, projects, or improvement activities. Additional Responsibilities: Undertake any other reasonable duties consistent with the level and purpose of the role, as assigned by the line manager. Person Specification Essential Qualifications & Experience: GCSE, High School diploma or equivalent required. Further education including university degree or equivalent desired. Minimum of 4 years’ work experience, with at least 2 years in a professional motorsport environment or a related industry (preferably Formula 1). Solid understanding of current international travel industry Solid knowledge of administration requirements for travellers including passport & visa requirements. Resilience & Composure: Maintains calm and focus in high-pressure, fast-paced environments. Able to handle setbacks and adapt quickly to changing circumstances. Integrity & Discretion: Trusted to manage confidential information and sensitive team matters. Upholds the highest standards of professionalism and ethical conduct. Team-Oriented: Collaborative mindset with a commitment to team cohesion and shared success. Willingness to mentor and develop talent within the organisation. Adaptability & Flexibility: Comfortable with flexible working hours, including out-of-hours working, weekends, and occasional travel to race and test events as required. Open to innovation and continuous improvement in processes and culture. Equipment and Applications Solid computer knowledge, including proficiency in Microsoft Office applications, particularly Excel. Ability to follow complex regulations related to travel visa applications. Exceptional organizational skills with excellent attention to detail. Good interpersonal skills & ability to communicate at all levels. Ability to work well under pressure and manage sensitive and confidential information Demonstrated ability to work to deadlines Physical Demands Extended Hours & Flexibility: Many roles require working evenings, weekends, and public holidays, particularly during race season or critical development phases. Travel Requirements: Roles supporting race operations, logistics, or communications may involve frequent international travel, including long-haul flights and time zone shifts. Physical Activity (Varies by Role): Trackside roles may involve standing for long periods, walking across paddocks, and working in noisy, crowded environments. Factory roles may require manual handling of components, use of machinery, or working in temperature-controlled areas. Office-based roles typically involve prolonged computer use and occasional movement between departments. Sensory Demands: Exposure to high noise levels (e.g., engines, pit lane activity), bright lighting, and fast-moving environments is common in race support roles. This role is based in a shared workplace environment where exposure to common allergens (including food products, fragrances and cleaning materials) may occur. While we will always consider reasonable adjustments, we are unable to guarantee a completely allergen‑free environment. Health & Safety Compliance: All roles require adherence to strict safety protocols, especially in technical and trackside environments. Completion of all mandatory compliance training (including health and safety, data protection, and role‑specific regulatory training) is a condition of employment and must be maintained throughout tenure. This job description may not detail some less major duties, nor cover duties of a similar nature, which may from time to time be reasonably required by the relevant manager. At TGR Haas F1 Team, we consider our employees our greatest asset. We strive to create a supportive and inclusive work environment where everyone can thrive and grow. We value diversity and encourage our employees to bring their unique perspectives and experiences to the conversation. Diversity, Equality, and Inclusion are fundamental to who we are as a company and a collective of colleagues. Our commitment to these ethics is steadfast and this promise travels with us wherever we are in the world. We look after our team with multiple rewards packages, competitive bonuses and year-round health and wellbeing programs, providing you with the tools to motivate and perform at your best. If you’re passionate about competition, technology and teamwork, then working at TGR Haas F1 Team could be the perfect fit for you. Motorsport is a dynamic and exciting industry that offers a wide range of opportunities for those who are willing to put in the hard work and dedication required to succeed. Working at TGR Haas F1 Team is a highly rewarding experience, as you become a crucial member of a team that is constantly pushing the boundaries of what’s possible and striving for excellence in everything we do. Join our team and make your passion your profession. Notice Due to the nature of the organisation, all employees of TGR Haas F1 Team are required to be security cleared to National Security Vetting standards. If successful in your application, we would support you with the NSV process. As a guideline only, you would normally need to have been a UK resident for the last 5 consecutive years. Further confirmation can be found on the Civil Aviation Authority National Security Vetting (NSV) website If you have not been a UK resident for the last 5 consecutive years, please be prepared to request an Overseas Criminal Records Check for these countries as you will be asked to provide this for referencing and security checks if you are successful.