Senior Travel & Expense Specialist

Job description

## About Nscale Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility. We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future. ## About the Role We’re hiring a Senior Travel & Expense Specialist in Houston, US, to own the end-to-end travel and expense function while supporting key Accounts Payable operations across the business. You’ll serve as a trusted subject matter expert, partnering with senior stakeholders across Finance, HR, Operations, and business leadership. You’ll provide guidance, improve processes, and ensure operational execution remains aligned with company policies, internal controls, and business priorities. This role is central to building accurate, compliant, and scalable travel, expense, and AP operations in a fast-paced, high-growth environment. Your work will strengthen controls, improve the employee experience, and support broader finance transformation initiatives. ## What you'll be doing ****Own travel and expense operations**** - Manage the full travel and expense lifecycle, including the review, validation, approval workflows, and processing of employee expense reports. - Process employee reimbursements accurately and within established service-level timelines. - Ensure compliance with company travel and expense policies, internal controls, and applicable tax and regulatory requirements. - Provide guidance and training to employees and managers on travel policies, expense submissions, reimbursement procedures, and best practices. ****Lead systems and process improvement**** - Serve as the primary point of contact and subject matter expert for travel and expense systems. - Support system administration, configuration, user management, troubleshooting, testing, and optimization initiatives. - Identify, recommend, and implement process improvements and automation opportunities that enhance efficiency, scalability, and control effectiveness. - Contribute to finance transformation initiatives in an all-hands-on-deck environment. ****Maintain financial accuracy and controls**** - Perform and oversee reconciliations of employee expense accounts, corporate credit cards, vendor statements, and related balance sheet accounts. - Resolve discrepancies promptly to maintain accurate and complete financial records. - Support month-end close activities related to employee expenses, reconciliations, and AP accruals as needed. - Prepare documentation, reconciliations, and detailed process explanations for internal and external audits. ****Partner across the business**** - Work closely with senior stakeholders, department leaders, and Finance leadership to align travel and expense processes with business priorities and internal controls. - Build strong cross-functional relationships and communicate effectively at all levels of the organization. - Resolve issues, provide policy guidance, and support operational decision-making. - Influence stakeholders and communicate complex processes clearly and confidently. ****Support Accounts Payable and team development**** - Support invoice processing, coding, vendor onboarding, reconciliations, and payment execution. - Collaborate effectively within a global finance team while independently managing priorities and deadlines. - Mentor and support junior team members where applicable. - Help drive best practices across the function. ## KPIs - Accurate and timely employee reimbursements - Travel and expense policy compliance - Reconciliation accuracy and discrepancy resolution - Process efficiency, scalability, and control effectiveness ## About You - 5+ years of experience in Travel & Expense, Accounts Payable, or a related finance operations role. - Strong understanding of expense management, reimbursement workflows, AP operations, and vendor payment cycles. - Hands-on experience with ERP and expense management systems; NetSuite experience is strongly preferred. - Strong experience with reconciliations, variance analysis, and maintaining accurate financial records in a controlled environment. - Advanced Microsoft Excel proficiency and strong analytical skills. - Excellent communication and stakeholder management skills, including confidence working with senior leadership and cross-functional teams. - Proven ability to influence stakeholders, manage priorities across departments, and explain complex processes clearly. - Excellent attention to detail, organization, and problem-solving capabilities. - A proactive, solutions-oriented approach focused on process improvement, operational excellence, and compliance. - A bachelor’s degree in Accounting, Finance, Business, or a related field is preferred; equivalent relevant experience will be considered. ****Nice to have**** - Experience implementing, optimizing, or scaling travel and expense management systems. - Familiarity with corporate credit card programs and policy administration. - Exposure to multi-entity, multi-currency, or international expense processing environments. - Experience in a high-growth, VC-backed, or PE-backed company. - Experience supporting finance transformation, automation initiatives, or junior team development. ## What we can offer you At Nscale, you'll find a collaborative, supportive, and innovative environment where your contributions spark real impact. We're building something extraordinary, and we want you at the core. - Highly competitive US compensation package (base + bonus + equity), with performance reviews every 12 months. 🚀 - Join one of the fastest-growing AI infrastructure companies — your chance to directly shape how global AI capacity is planned and deployed. ✨ - Expect a dynamic progression plan tailored to your ambitions. Grow by leading critical cross-functional initiatives and shaping capital strategy — always with our full support. - Human-First Flexibility: We treat you as humans first. 🫶🏽 Our flexible workplace trusts Nscalers to deliver, giving you the autonomy to shape your day around life's moments. ## Equal Opportunities Statement We strongly encourage applications from people of colour, the LGBTQ+ community, people with disabilities, neurodivergent people, parents, carers, and people from lower socio-economic backgrounds. If there’s anything we can do to accommodate your specific situation, please let us know. The responsibilities outlined in this job description are not exhaustive and are intended to provide a general overview of the position. The employee may be required to perform additional duties, tasks, and responsibilities as assigned by management, consistent with the skills and qualifications required for the role. For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: Here. ## Salary Range The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation. The range below reflects the base salary for the position. Actual compensation may vary based on job-related factors such as skill set, experience, education, and location. In addition to base salary, this role may be eligible for bonus, equity, and/or commission programs. Nscale may offer a competitive benefits package including medical, dental, vision, flexible paid time off, parental leave, and retirement plan participation. Salary Range $60,000—$70,000 USD *For information on how Nscale handles candidate personal data, please see our Employee & Candidate Privacy Notice: [Here.](https://drive.google.com/file/d/1QK5Yg04WHD9K9IAtJgQWubJZC9oLvatK/view?usp=sharing)*