Service Operations Coordinator (12-Month Maternity Leave Cover)

Job description

Daikin Hellas, subsidiary of Daikin Europe Group, was founded in 2006 and has established itself as a market leader in air conditioning and heating solutions as well as commercial refrigeration systems. With its two offices, in Athens and Thessaloniki, Daikin Hellas focuses on offering high quality products, excellent services and impeccable customer service. Are you a highly organized and detail-oriented operations professional with strong administrative skills? If you're looking to join a growing multinational organization that values continuous improvement, teamwork, and professional development, this is an excellent opportunity to join us as a Service Operations Coordinator and play a vital role in supporting our Service organization and delivering outstanding customer service. The responsibilities of the Service Operations Coordinator among others will include: Coordinate the end-to-end processing of spare parts, equipment, and service orders, ensuring timely, accurate execution and exceptional customer service. Manage order processing, billing activities, and master data within SAP and the Service Management System (DSM – Service CRM), ensuring data accuracy and integrity. Coordinate the procurement and availability of spare parts, consumables, tools, PPE, and other Service-related materials in collaboration with suppliers, Procurement, and Logistics. Monitor inventory levels, perform stock reconciliations, and oversee the administration of rental equipment, technicians' tools, uniforms, and PPE. Maintain Service systems by managing warranty registrations, customer and supplier master data, service tickets, and maintenance, rental, and remote monitoring contracts. Support process and system improvements to increase operational efficiency and service excellence. Monitor operational KPIs and prepare reports to support business performance and informed decision-making. Collaborate with cross-functional teams, including Accounting, Logistics, and Credit Control, to ensure the smooth execution of Service operations and customer invoicing activities. Provide administrative and operational support to the Service organization, ensuring accurate documentation, effective processes, and compliance with internal procedures. Requirements The ideal candidate should have: Up to 3 years of experience in an administrative, operations coordination, customer service, or similar support role. Bachelor's degree in Business Administration or a related field will be considered an asset. Good working knowledge of the English language and MS Office. Experience working with SAP and/or CRM systems will be considered an asset. Job-Specific Skills: Strong organizational skills with a focus on accuracy and efficiency. Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams, suppliers, and customers. Customer-focused mindset with a commitment to delivering high-quality service. Strong problem-solving skills and ability to manage multiple priorities in a fast-paced environment. Ability to work independently and as part of a cross-functional team. Proactive approach with a willingness to improve processes and support continuous improvement initiatives. Benefits What we offer: Be part of an enthusiastic and passionate team. Work experience in an international leading company. Great opportunity to leverage and develop your business knowledge and skills. Competitive Salary Package and Annual Performance Bonus. Comprehensive Private Health Insurance. Ticket restaurant Card. Hybrid working model with the flexibility to work from home, supporting work-life balance and productivity. Special Employee Offers and Discounts. Please note that the role of the Service Operations Coordinator is based in Athens, Greece. Daikin Europe is a subsidiary of Daikin Industries Ltd. and the leading provider of heating, cooling, ventilation, air purification, and refrigeration technology. The company designs, manufactures and brings to market a broad portfolio of equipment, as well as tailor-made solutions for residential, commercial, and industrial purposes in Europe, Middle East, and Africa (EMEA). To date, Daikin EMEA has over 12 000 employees across more than 59 consolidated subsidiaries. It has 12 major manufacturing facilities based in Belgium, the Czech Republic, Germany, Italy, Spain, Turkey, Austria, and the UK. Our aim is to drive sustainable and effective solutions, sparking a good climate for the generations to come. And all this can only be achieved because of our People. Good climate starts with people Our employees are the beating heart of our company. At Daikin, you get to work in a positive environment backed by trust, creativity and continuous improvement. Together, we create our top-quality solutions by empowering talented teams. You will get plenty of opportunities to learn and grow. We are deeply committed to a diverse and inclusive workplace culture that reflects the communities we serve. Good climate starts with people.