SGS OPEN HOUSE | OCTOBER

Job Description Positions Open: Administrative Assistant Key Responsibilities Manage job creation, invoicing, and purchase orders using internal systems. Maintain and update databases, pricing information, and digital records. Support proposal and tender preparation by coordinating documentation and ensuring timely submissions. Monitor invoices and coordinate with internal teams to resolve billing or administrative issues. Prepare reports and maintain accurate documentation. Provide administrative support to the team and collaborate with internal stakeholders. Perform other administrative duties as assigned. Qualifications Bachelor's degree in Business Administration, Secretarial Studies, or a related field. Proficiency in Microsoft Office (Excel, Outlook, Word, and PowerPoint). Good command of English (B2+ or equivalent). Previous administrative experience is preferred. Experience with Salesforce and LinkedIn is an advantage. Technical Report Editor – E-bike/Bicycle Testing Key Responsibilities Prepare accurate and timely test reports by reviewing laboratory records, test orders, protocols, photographs, and supporting documentation. Validate technical information, identify inconsistencies, request missing details, and ensure reports are complete and accurate. Draft, edit, and finalize test reports using approved templates, incorporating relevant technical observations and feedback. Ensure reports comply with EFBE quality standards, ISO/IEC 17025 requirements, and SGS procedures. Maintain confidentiality, impartiality, and compliance with SGS Code of Integrity, QHSE policies, and documentation standards. Work closely with engineering and laboratory teams to ensure accurate interpretation and presentation of test results. Qualifications Bachelor’s degree in Engineering or equivalent technical education and experience. C1 English proficiency or higher, with strong written and verbal communication skills. Strong knowledge of bicycle and e-bike technology, including components, systems, terminology, and test procedures. Experience or exposure to bicycle/e-bike testing, quality assurance, or technical documentation is preferred. Proficiency in MS Word-based documentation and structured reporting templates. Strong attention to detail with the ability to interpret technical protocols, handwritten lab notes, and image-based evidence. Excellent documentation, analytical, and organizational skills with the ability to manage reports independently and accurately. Data Validator Key Responsibilities Process and validate laboratory data, including calculations, quality checks, LIMS entries, and other data management activities. Review data accuracy, completeness, and consistency to ensure compliance with laboratory quality standards. Perform data verification and identify discrepancies or issues that may impact data quality and turnaround times. Ensure assigned tasks are completed within required deadlines and escalate potential delays when necessary. Collaborate with laboratory teams to support efficient data processing and continuous improvement. Qualifications Bachelor's degree in Chemistry or a related Science field (Chemistry preferred). Background or experience in laboratory testing and data validation, with potential assignment to Shared Inorganics, Sample Analysis – Industrial & Environment (I&E), or Sample Analysis – Health & Nutrition (H&N) teams. 1–2 years of hands-on experience using chromatography instruments (LC or GC); experience with mass spectrometry is an advantage. Experience in food testing laboratories is preferred; environmental testing experience is a plus. Familiarity with laboratory software such as Chromeleon, MassHunter, MultiQuant, or Analyst is an advantage. Strong attention to detail with a commitment to data accuracy and quality. Proficiency in Microsoft Excel and other Microsoft Office applications. Good written and verbal communication skills. Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines. Ability to work independently and collaboratively in a team environment. Analyst Programmer Key Responsibilities Work with development team to improve and extend the functionality of existing products and services. Assist in the development of new tools and processes to improve productivity. Maintain high standards of software development, ensuring release call logs maintain a high initial pass rate. Monitor and maintain all software systems and services to ensure our customer SLA’s are maintained. Update software specifications and documentation in accordance with team working practices. Configure and implement customer systems based on requirement specifications. Liaise with Help Desk to assist in investigating customer faults and queries. Maintain and apply updates to hosted and customer systems. Where required, investigate and implement new methods, functionality or systems within the SGS software architecture. Remains familiar with SGS quality assurance procedures. Qualifications Bachelor’s degree in IT, or related science Min. 5 years industry experience with Software development experience Microsoft tools and applications experience Excellent written and verbal communication skills in English (B2+ or C1). Mandatory Microsoft development technologies (C#, MVC, .Net Frameworks) Microsoft SQL Server Web development (HTML, .Net, JavaScript, CSS) MS DevOps, Visual Studio & GitHub AI Desirable Understanding of global trade requirements and trade documentation Understanding of customs (HMRC) import and export procedures Agile development VUE.js GBS Office Procurement Assistant Key Responsibilities Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope. Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests, following defined catalog, supplier and cost-center rules. Monitors open purchase orders, follows up on confirmations and delivery dates with suppliers and/or local contacts, and updates order status in I-Proc. Identifies delays, missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article, escalation, cancellation). Provides proactive status updates to the original requester regarding order placement, expected delivery dates, delays and applied countermeasures. Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes, ensuring correct quantities, references and dates. Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable. Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester. Adheres to internal standards, policies and procedures and contributes to continuous improvement of the I-Proc purchasing process. Qualifications Commercial education or equivalent experience in procurement, purchasing administration, supply chain or a related business area. Experience with ERP-based purchasing processes; prior exposure to Oracle iProcurement (I-Proc) or Oracle E-Business Suite is an advantage. Good understanding of basic purchasing terminology (purchase request, purchase order, delivery note, goods receipt, invoice check, etc.). Ability to read and interpret purchase-related documents such as quotations, delivery notes and standard terms in English. NR INSPECTIONS BUSINESS SUPPORT OFFICER Key Responsibilities MS365 Office Apps User: Data entry and clerical support for key shared files and directories using Excel, Word, SharePoint and OneDrive Oracle user: BOSS Order Management (BOSS-OM) processing including frontloading orders, order header attachment management, header and line-item data entry and submissions/ bookings Finance Billing Team – AU (FBT) Support: Ensuring all clerical and supporting actions (including data entry, file management, troubleshooting procedures and communications) required by FBT on the part of OGC-Trade side have been actioned within 48hrs (either by direct task handling or using Teams prompt methods directed to the task owner) OGC-Trade P&L Support: Support monthly profit and loss tracking processes with clerical assistance and collaborative troubleshooting SIR User: Provide data entry and work order updates via SIR to ensure clerical support to AUS NR TIS Managers and Coordinators order tracking is up-to-date daily Qualifications Minimum four-year university degree from an internationally accredited institution. A minimum of one-year data entry, management and verification experience is a plus. Demonstrated commitment to data quality and operational excellence Foundational level skills as MS365 Office Apps user (including SharePoint and OneDrive). Intermediate level skills as MS Teams and MS Excel user (additional Odyssey Training to be provided) Foundational level skills as BOSS-OM user Familiarity with SGS-Global browser-based platforms (i.e. ServiceNOW, iProc/ iExp, SIR, SAT, SOL) Other Positions available: H&N Pharma Customer Service Associate Technical Advisor Non-Food Products GBS Sales Support GBS H&N Pharma Technical Writer I GBS Customer Services Junior We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.