Shared Island Programme Coordinator

Fís Éireann/Screen Ireland At Fís Eireann/Screen Ireland we are looking for new Talent to join our growing team. You will become part of a talented and diverse community of employees whose mission and passion are to promote and support the development of Irish Film, Television Drama, Animation, Documentary, Visual Effects and Digital Games Industries. As the national agency for the Irish film, television drama, animation, and documentary industry, Fís Éireann/Screen Ireland is the creative partner to the sector, investing in talent, creativity, and enterprise. We are inspired by original storytelling that will emotionally move audiences at home and abroad. Through a wide range of practical funding supports across development, production, distribution, promotion and skills development, Screen Ireland supports the sector at every stage. We support filmmakers in their creative pursuit to share valuable artistic, cultural, and commercial stories on screen. OUR CULTURE & COMMITMENTS At Fís Éireann/Screen Ireland, we are proud to foster a workplace culture built on creativity, inclusion, and respect. Through our Kind framework, we place equal importance on wellbeing, lifelong learning, sustainability, and equity, diversity and inclusion (EDI). We actively support our employees to thrive personally and professionally, offering opportunities to grow their skills, contribute to meaningful projects, and be part of a collaborative community. We are committed to building a workforce that reflects the diversity of the audiences we serve and the stories we support on screen. We warmly welcome applications from people of all backgrounds, experiences, and perspectives who meet the requirements of the role, and we celebrate the unique contributions that each person brings to our organisation. ROLE OVERVIEW The Shared Island Programme Coordinator will play a key role in the coordination, administration and ongoing development of Screen Ireland’s Shared Island – Shared Horizons Fund. Working within the Skills and Professional Development function, the postholder will support the effective delivery of the programme across its full lifecycle, from programme development and application through to assessment, contracting, monitoring, reporting and evaluation. As part of the wider Shared Island ‘Cultural Cooperation Fund 2025-2030’, Screen Ireland is launching a new fund: ‘Shared Island – Shared Horizons’, in partnership with NI Screen, to support new all-Island approaches to training and capacity building for all elements of the screen sector. Launching in 2026, the scheme will be future-facing with a focus on advanced technologies and latest developments requiring investment in skills development and knowledge exchange, including virtual production, XR, games, design and digital transformations in the sector The role will coordinate programme processes, timelines, documentation and stakeholder engagement, ensuring that activities are delivered efficiently, consistently and in line with appropriate governance requirements. The postholder will act as a key point of contact for applicants, funding recipients, assessment panels and other stakeholders, providing clear and professional support throughout the funding process. Working closely with colleagues across Screen Ireland, the postholder will also support the implementation and ongoing development of the programme within Screen Ireland’s ASTARS system and contribute to improvements in workflows, digital tools and administrative processes. The role will require effective cross-functional working across areas including Finance, Business Affairs & Legal, Marketing, Production & Development and Inward Production. The successful candidate will bring strong planning and organisational skills, attention to detail, analytical capability and confidence working with digital systems and information. They will be expected to manage competing priorities, maintain accurate programme records, prepare reports and updates, and contribute to the ongoing evaluation and improvement of the Fund. The role also provides an opportunity to develop knowledge of the screen sector, workforce and skills priorities, and Screen Ireland’s wider strategic priorities, while contributing flexibly to the work of the Skills and Professional Development function. FUNCTION OVERVIEW The Skills and Professional Development Department offers a wide range of sectoral initiatives, funding support and learning programmes to support individuals at every stage in their career and to enable the long-term development of a flourishing, sustainable Screen sector. We support the National Talent Academy network across Ireland and many sectoral initiatives, including projects on: AI, Competency Frameworks, Crew and Services Database, Equality, Diversity, and Inclusivity (EDI), Engaging the Next Generation, Recognition of Prior Learning, Safe to Create, Sustainability and Work-Life balance. We also provide funding for Bursaries, Skills Development Events, and larger Learning Initiatives through our Screen Stakeholders Scheme, as well as for innovative projects through our Innovation in Story-Telling Fund. Our offering includes short courses, online modules, shadowing, mentoring, work placements, certificates, and diplomas. A key programme is our support and administration of the Section 481 and 487A Skills Development Plans from initial conversations, to review and approval of learning plans, to sign off on the final compliance reports. We also run an accredited work-based learning programme for new entrants, Passport to Production, with other schemes under development. We have recently completed a suite of Competency Frameworks for the sector, with two new frameworks underway. As the Sector faces a changing landscape of new technologies, business models and ways of interacting with, viewing and creating content, we are working to support the Sector to succeed in the short-term, as well as to find new ways ahead, working towards long-term success and ensuring a sustainable, inclusive, human-centric future. JOB GRADE / REPORTING LINE It is anticipated that in order to have the required skills and competencies, the Executive Officer post will be at the First Point level. REPORTING LINE(S) This role will report directly to the Skills Development Executive, Film, TV, and Sectorial Development. The role will work with internal stakeholders to ensure effective coordination, communication, and delivery of executive priorities. Reporting arrangements may be reviewed periodically to reflect organisational needs. KEY RESPONSIBILITIES Shared Island Programme Delivery Support the end-to-end design, development and implementation of the Shared Island – Shared Horizons Fund, including funding guidelines, assessment criteria, programme documentation, governance processes and delivery schedules. Coordinate the full administration of the funding scheme from application through to project completion. Manage enquiries from applicants and stakeholders, providing timely and professional guidance throughout the funding lifecycle. Coordinate application assessment processes, establish and support assessment panels, prepare documentation and maintain accurate records. Support contracting, grant administration, monitoring and the review of final project reports. Contribute to annual programme reviews, evaluation activities and the continuous enhancement of future funding rounds. Systems Development and Process Improvement Work closely with the Information Technology team to support the implementation and ongoing enhancement of the Shared Island Scheme within Screen Ireland’s ASTARS system. Assist in identifying opportunities to improve operational processes, workflows and system functionality to enhance efficiency, user experience and data quality. Contribute to the development of digital tools, templates and supporting documentation to strengthen programme administration. Sector Knowledge and Research Develop and maintain a broad understanding of funding programme administration, governance and best practice. Develop an understanding of industry trends, workforce development priorities and skills needs across the screen sector. Build knowledge across Screen Ireland’s strategic cross-cutting priorities, including: Gender Equality, Diversity and Inclusion (GEDI) Irish Language Nationwide Development Next Generation Talent Sustainability Sustainable Careers and Wellbeing Stakeholder Engagement Develop and maintain collaborative working relationships with key external stakeholders Build productive relationships with funding recipients and industry participants to support effective programme delivery.. Project Coordination and Operations Coordinate programme timelines, meetings, documentation and reporting requirements to support effective project delivery. Prepare reports, briefing papers, presentations and programme updates as required. Monitor programme activities, maintain accurate records and contribute to performance reporting and evaluation. Support the planning and coordination of events, workshops, training initiatives and stakeholder engagement activities where required. Cross-Functional Collaboration Work collaboratively across Business Affairs & Legal, Finance, Marketing, Production & Development, Inward Production and other internal teams to support integrated programme delivery. Contribute to organisational initiatives, continuous improvement activities and shared departmental objectives. Demonstrate flexibility by providing support across wider Skills and Professional Development activities during periods of operational demand. KEY REQUIREMENTS ESSENTIAL A commitment to supporting the learning and development of others, to the wider Screen sector and to the values of Screen Ireland. Minimum of 3 years’ experience in a similar administrator, analyst, coordinator, junior manager, project manager or systems analyst, (or comparable experience gained as part of a wider role). Strong analytical skills – experience of quantitative and qualitative analysis gained in any area e.g. any of data analysis, desk research, human-centred design, needs assessment, stakeholder mapping, writing and reviewing applications / essays/ proposals / project plans / reports or similar. Strong Planning, Organising and Systems Skills e.g. experience in planning, organising, and managing: activities, events, logistics, programmes, projects and training courses or similar. Experience in improving systems and processes to make them more efficient and effective. Strong verbal and written communication skills with close attention to detail and an active listener e.g. experience any minute-taking / report-writing / proposal development / presenting / interviewing/ note-taking / application/ proposal and or report writing or similar. Strong IT skills – enthusiastic use of IT and its potential to improve systems, processes and services – with evidence of learning and using new tools, technologies and platforms in their work Strong team player with excellent interpersonal skills. A strong learner – very committed to their own personal development. KEY SKILLS - PAS CAPABILITY FRAMEWORK In accordance with the PAS Capability Framework , candidates will undergo assessment and interviews focusing on the following Core Capabilities: Building Future Readiness Evidence-Informed Delivery Leading and Empowering Communicating and Collaborating *Accessible Plaintext of the Capability Framework for the various public sector grades is available at: Capability Framework 1. Core Capability: Building Future Readiness The postholder will demonstrate adaptability, innovation, and strategic awareness in anticipating and responding to change. They will confidently embrace digital tools and emerging technologies to enhance efficiency and impact, remain alert to sectoral and organisational developments, and translate insights into practical actions. A commitment to continuous learning and knowledge sharing will support both individual growth and the organisation’s long-term resilience. 2. Core Capability: Evidence-Informed Delivery The postholder will make sound, evidence-based decisions that support effective planning and measurable outcomes. They will use research, data, and analysis to inform recommendations, apply critical thinking and judgement in problem-solving, and monitor progress against objectives. A strong results orientation and commitment to continuous improvement will ensure the delivery of high-quality outputs that align with organisational priorities. 3. Core Capability: Leading & Empowering At this level, leadership is demonstrated through ownership, initiative, and collaboration. The postholder will take accountability for achieving agreed objectives, support and guide colleagues to perform effectively, and foster a positive, inclusive, and respectful team culture. By modelling professionalism and working collaboratively across functions, they will help achieve shared goals and organisational success. 4. Core Capability: Communicating & Collaborating Effective communication and collaboration are central to this role. The postholder will communicate clearly, confidently, and professionally in all formats, tailoring their approach to different audiences. They will build strong, productive relationships with colleagues and stakeholders, contribute actively to team discussions, and use tact, diplomacy, and influence to achieve outcomes and maintain constructive working relationships. 5. Core Capability: Equality, Diversity and Inclusion The postholder will actively promote and apply equality, diversity, and inclusion principles in all aspects of their work. They will foster a culture of respect, fairness, and belonging, ensuring inclusive communication and equitable participation in organisational processes. Through awareness, learning, and role modelling, they will contribute to a workplace where diverse perspectives are valued and where Screen Ireland’s commitment to inclusive practice is consistently upheld. ROLE DETAILS AND TERMS This position is at the Executive Officer level and is remunerated at €38,803 per annum. This role will be filled in line with Public Pay Policy at the first point of this Salary Scale unless the successful candidate is appointed from an existing public sector role. Application of 1 June 2026 pay adjustments. This is a full-time, fixed term (4-year contract) position. The successful candidate will be required to sign the Screen Ireland Code of Conduct. The role will have a 6-month probation period. The person will report directly to the Skills Development Executive, Film, TV, and Sectorial Development. The post will be based in Dublin. Annual leave (excluding bank holidays) of 23 days. Start Date as soon as possible. DESIRABLE ATTRIBUTES Experience working within the screen, creative, cultural or wider public sector. Knowledge of one or more screen sectors including Animation, Digital Games, Film, Television, VFX, Immersive Media, Transmedia or Unscripted production. Experience supporting the design, implementation or administration of funding programmes or grant schemes. Experience coordinating learning, skills or workforce development initiatives. Experience supporting systems implementation, process improvement or digital transformation projects. Knowledge of emerging technologies, including Artificial Intelligence, and their application within the creative industries. Experience in applying human-centered design, design thinking or formal project management methodologies. Irish language proficiency. ROLE DETAILS AND TERMS This position is at the Executive Officer level and is remunerated at €38,803 per annum. This role will be filled in line with Public Pay Policy at the first point of this Salary Scale unless the successful candidate is appointed from an existing public sector role. Application of 1 June 2026 pay adjustments. This is a full-time, fixed term (4-year contract) position. The successful candidate will be required to sign the Screen Ireland Code of Conduct. The role will have a 6-month probation period. The person will report directly to the Skills Development Executive, Film, TV, and Sectorial Development. The post will be based in Dublin. Annual leave (excluding bank holidays) of 23 days. Start Date as soon as possible. ELIGIBILITY TO COMPETE & CERTAIN RESTRICTIONS ON ELIGIBILITY Citizenship Requirement Eligible candidates must be: A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; A citizen of the United Kingdom (UK); A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or A non-EEA citizen who has a stamp 4 visa1 or a stamp 5 visa. To qualify, candidates must be eligible by the date of any job offer. APPLICATION PROCESS Interested applicants are invited to forward a detailed CV that highlights relevant experience and a cover letter in strict confidence by clicking on the vacancy link on our website. APPLICATIONS CLOSING DATE: 5.00pm, 21 September 2026 APPLICATIONS: COVER LETTER REQUIREMENTS As part of your cover letter, you should set out your skills and experience to meet the requirements for the position. Applications will be treated in the strictest of confidence. In accordance with the PAS competency framework, candidates for this role will undergo assessment and interviews focusing on, but not limited to, the Executive Officer level of the Public Service Capability Framework. Please be advised that the use of Artificial Intelligence (AI) tools is not permitted in the development of your application for this position. Where appropriate, a selection panel of qualified candidates may be established. Such panels will normally remain active for a period of 12 months, after which the role will be re-advertised if it becomes vacant. APPLICATIONS: COVER LETTER QUESTIONS We kindly ask all applicants to submit a cover letter as part of their application. Within your cover letter, please respond to the following questions: Screening Questions for Cover Letter 1. What interests you about the Shared Island Programme Coordinator role and working with Screen Ireland? 2. Please outline the top three strengths (skills, experiences and/or qualifications) you have that are most relevant to this role. 3. Please share 1 to 2 key examples that best demonstrate your Analytical skills (quantitative and qualitative) (Note these skills could be gained in many different areas e.g. college essays or projects, data analysis, report or proposal writing, reviewing applications, desk research, human-centred design, needs assessment, stakeholder mapping, project plans etc., 4. Please share 1 to 2 key examples that best demonstrate your Planning and Organising Skills (Note these skills could be gained through coordinating or supporting activities, projects, programmes, processes or administrative activities, including managing timelines, documentation or competing priorities. 5. Please share 1 to 2 key examples that best demonstrate your comfort and ability in using and learning digital tools, systems, and or platforms as part of your work or studies Applicants who do not address the required questions in their cover letter will not be considered for shortlisting. SHORTLISTING / SELECTION PROCESS Screen Ireland may, where necessary, apply a shortlisting process in order to manage the number of candidates progressing to interview. While applicants may meet the stated eligibility criteria, the volume of applications may mean it is not practical to call everyone forward for assessment. In such circumstances, shortlisting will be based on the information provided in your cover letter, curriculum vitae, and responses to the questions set out in the job description. Particular emphasis will be placed on how applicants demonstrate the required core capabilities, as outlined in the Public Appointments Service (PAS) Capability Framework, alongside any desirable attributes identified for the role. This process is designed to identify those candidates who, based on the evidence provided in their application, most closely match the role requirements. It does not imply that other candidates are unsuitable or incapable of undertaking the role; rather, it ensures that those whose qualifications, experience, and capability alignment appear most relevant are invited to interview. SELECTION PROCESS The selection process for roles within Screen Ireland may include one or more of the following stages: Shortlisting of candidates based on the information provided in their application (CV and cover letter). Written exercise or assessment, which may take place online or in person. Presentation or other role-relevant exercises. Interview(s), conducted either online or in person. Work sample or other tests/assessments as deemed appropriate for the position. Candidates invited to participate in any stage of the process will be provided with full details in advance. It is the responsibility of applicants to ensure that their contact details are accurate and up to date. If you are invited to an interview or assessment and are unable to attend at the specified time, it may not be possible to reschedule, and your application may be deemed withdrawn from the competition. A panel of successful candidates may be established and retained for a period of up to one year from the date of appointment. Upon expiry of the panel, any subsequent vacancies will be readvertised in accordance with Screen Irelands Recruitment policies and procedures. GUIDANCE FOR APPLICANTS To ensure fairness and consistency, all candidates are advised to structure their application and interview responses using the STAR method : S – Situation : Outline the background or context. T – Task : Explain the challenge or responsibility you faced. A – Action : Describe the specific steps you took. R – Result : Share the outcome, learning, or impact. During the selection process, candidates will be assessed against the Core Capabilities outlined in the Public Appointments Service (PAS) Capability Framework for the relevant grade. We strongly encourage applicants to: Refer to the relevant grade capabilities when preparing examples. Choose clear, specific examples that demonstrate how their experience meets the capability requirements. Reflect both technical/professional expertise and behavioural competencies in their responses CONFIDENTIALITY / DATA PROTECTION Subject to the provisions of the Freedom of Information Act 2014, applications will be treated with the strictest confidence. DATA PROTECTION Personal data will be processed in accordance with our Privacy Notice for Employees . COMMITMENT TO EQUALITY, DIVERSITY & INCLUSION Screen Ireland is an equal opportunities employer and is committed to fostering an inclusive workplace which values and benefits from the diversity of the workforce. Screen Ireland is under the aegis of the Department of Culture, Communications and Sport. Screen Ireland is committed to the future success of the industry through strategic investments in talent and skills with diversity, equity, and inclusion at its core. We understand that fostering a positive culture, underpinned by values of fairness, sustainability, diversity, equity, and inclusion, is crucial in attracting and retaining talent. As an inclusive organisation, we actively work towards promoting diversity and inclusion throughout the entire screen sector. Our comprehensive approach to capacity development ensures that every initiative is designed to be accessible to all, reflecting our dedication to a diverse and equitable industry. In our recruitment activities, we prioritise creating a workforce that exemplifies diversity and equality, setting a new benchmark for excellence and inclusivity. Screen Ireland welcomes all to join us on this path towards shaping a screen industry that celebrates collective talent and the strength found in diversity. ACCESSIBILITY & REASONABLE ACCOMMODATIONSS Screen Ireland is committed to ensuring an inclusive and accessible recruitment process. If you require reasonable accommodations at any stage of the selection process, please let us know by emailing . We will make every effort to provide the necessary arrangements to support your participation. If you have any questions about accessibility or the accommodations process, please contact our Human Resources Team as outlined in the relevant job advertisement on our Vacancies page. OUR COMMITMENT TO SUSTAINABILITY Fís Éireann/Screen Ireland is committed to embedding sustainability across our organisation and the wider screen sector. Through our Kind Sustainability Plan, we champion environmentally responsible practices in our day-to-day operations, support sustainable pro