Shipping Documentation Intern

Job description

Location: Singapore Type: 6-Month Internship (Commencing 10 August 2026) Allowance: SGD 1,000 / month About the Internship This internship is ideal for Polytechnic or University students who are curious about logistics, shipping, or supply chain operations. You’ll get hands-on exposure to real freight operations while being guided by an experienced team; no prior experience required. Training will be provided, and you’ll learn by doing. What You’ll Be Doing Operational Support • Assist the team with shipment bookings and coordination with carriers, agents, and shippers. • Support preparation and checking of shipping documents (e.g. Bills of Lading, invoices, permits) under guidance. • Help prepare pre-alerts and organise shipping paperwork for overseas agents. • Support billing checks to ensure shipment details are accurate. Documentation & Tracking • Assist in preparing and verifying Bills of Lading (BL). • Maintain and update shipment records in internal systems. • Support email communication with customers and overseas agents on shipment status. Team & Problem-Solving Support • Help follow up on documentation or booking issues to keep shipments on track. • Provide backup support to teammates during leave or busy periods. • Carry out ad-hoc tasks assigned by the team to support daily operations. What You’ll Learn (Learning Outcomes) By the end of this internship, you will: • Understand the end-to-end shipping workflow (from booking to final delivery). • Gain hands-on experience with shipping documents such as Bills of Lading, invoices, and permits. • Learn how freight forwarders coordinate with carriers, overseas agents, and customers. • Gain exposure to freight forwarding systems and digital tools (e.g. Fr8Labs) used to manage shipments and documentation. • Build professional communication skills through real email and coordination work. • Develop strong attention to detail, time management, and multitasking skills in a fast-paced environment. Who We’re Looking For • Polytechnic or University students from Logistics, Business, Supply Chain, or related fields (other disciplines welcome if interested). • Basic knowledge of MS Office (Excel, Word, PowerPoint). • Willingness to learn, ask questions, and take initiative. • Good attention to detail and communication skills. • Able to commit to a 6-month full-time internship. • No prior logistics experience required: training will be provided. • Immediate availability is a plus. Why Join Us? • Real-world logistics exposure (not just admin work) • Supportive team and structured guidance • Strong foundation for a future career in logistics or freight forwarding • Potential consideration for full-time conversion (subject to performance & headcount