Shipping & Logistics Coordinator

Job description

Position open to experienced Shipping/Warehouse Coordinators Full-time, permanent position Located in Melbourne CBD The Shipping Coordinator will be responsible to Coordinate the routine and ad-hoc shipment(s) of inbound and outbound materials such as but not limited to raw materials (including site to site materials and direct to site), semi-finished product, drug substance, drug product, reference reagents/standards, cell banks, QC samples and other associated materials to local and/or international locations. Shipments are for GxP and non GxP materials which usually require full cold chain management with validated temperature management. This role will be based out our clients new GMP R&D facility, located in Melbourne’s CBD. The Shipping Coordinator will be the central point of contact for staff requiring material shipping from the site. The Shipping Coordinator will liaise with Supply Chain and Global Logistics personnel for international and GMP shipments. Training will be provided. Reporting to the Warehouse Supervisor, the role will focus on: Coordination of transport and pre-packing of manufactured materials and samples for GxP and non-GxP purposes. Receive the pre-packed materials and samples and pack it accordingly following the requirements for both GMP and non-GMP purposes. Coordinate and check transport companies to make sure they follow transport requirements before shipping any materials or samples. Support GMP transit storage facilities and inventories and ensure warehouse and distribution activities are GxP compliant where applicable. When shipping activities are occurring in the warehouse and loading bay ensure they are kept clean and in a safe state in accordance with all warehouse OH&S requirements Ensure export trade compliance including adherence to Trusted Trader and Known Consignor Programs. Support relevant teams to complete their IATA forms if required. Maintain and update accurate inventory records in the Inventory Management System and ensure stocktaking and other inventory control is maintained Ensure correct storage and handling for dangerous goods and ambient/cold chain items. Review logistics volume planning and coordinate/request bookings as required with global logistics for both domestic transport bookings and international transport bookings. Shipping Coordinator may be involved in developing 3 month rolling forecasts. Processing & entering bookings with accuracy. Liaise with transport companies and coordinate courier bookings to ensure delivery times and customer requirements are met. Liaise with end users by managing emails, queries & general correspondence Converse with transport companies and end users to provide an estimated time of arrival & unforeseen delays in a timely manner Receipt direct and indirect materials within the inventory management system and ensure Purchase Order non-conformances are documented appropriately. Manage waste collection if needed. (Example: waste certificates) Ensure warehouse consumables are managed appropriately. Data entry into SAP and Microsoft Office as needed and assist with data collection and reporting of Logistic KPI’s Qualifications in supply chain, inventory management and/or logistics Previous GMP experience Minimum 1+ year in a similar role Demonstrated distribution and warehousing experience preferably in a manufacturing or related environment Knowledge of GMP, GDP and GWP in a warehouse environment Familiarity with inventory management software (e.g. SAP & Ariba) and proficiency in Microsoft Office Suite (Excel, Word, Outlook) Good team player, organised, accurate, have strong documentation skills and the ability to prioritize tasks effectively Flexible, adaptable to changing priorities Passionate about quality and customer service Good communication skills both internally and externally. Capable of collaborating with cross-functional teams Ability to work independently, solve problems, and handle multiple responsibilities in a fast-paced environment Competent Manual handling and ability to lift heavy goods/items (approx. 10-15kg) PREFERRED SKILLS AND SUCCESS PROFILE: Builds Customer Allegiance Focus on Growth Job Knowledge Teamwork / Collaboration Interpersonal Skills Dependability Safety First Mindset Personal Development Problem Solving / Decision Making Willing to operate in a flexible manner and be able to switch priorities at short notice. Good team player, organised, accurate, have strong documentation skills. Demonstrate problem solving in delivering process and analytical understanding. Good understanding of requirements for working in a GMP environment. Ability to quickly learn new processes. Please note: Current Eurofins employees should first speak with their Business Unit Manager before submitting an application for this position. We will be reviewing applications as they are received, so if you believe you are ready for this exciting, challenging and rewarding position please apply as soon as possible by submitting your resume and a cover letter that outlines your interest and suitability for the position. This opportunity is only open to candidates who are eligible to work in Australia/New Zealand, and already have work rights or an appropriate working visa. Consider joining Eurofins PSS® where people are the most important element in our business. Eurofins PSS® is the global leader of scientific insourcing services. PSS® is not only a leader in the industry, but also one of the first insourcing service providers, now celebrating over 3 years of service in Australia and over 22 years of service globally. For more information about Eurofins PSS® please visit our website and watch a message from our Global Head, Beth Di Paolo. We currently have exciting opportunities to join our innovative and multi award-winning Professional Scientific Services (PSS) teams. The excellent service provided via our PSS model is delivered while maintaining the same commitment to excellence, expertise and cGMP compliance available at our Eurofins facilities.