Shipping & Receiving Coordinator

Job description

RK Company Overview As a second-generation, family-owned enterprise, RK Industries, LLC (RK) offers a diverse range of construction, manufacturing, advanced fabrication and building services. Led by Rick and Jon Kinning, RK represents seven distinct lines of business that work together to provide seamless project collaboration. Our exclusive building methodologies, accredited safety standards and professional execution allow us to turn our customers’ greatest concepts into reality. Position Summary Assist the shipping and receiving supervisor, on one or more projects, with the day-to-day administrative operations of our department. Role Responsibilities Have proficient computer skills using programs like excel, word, Microsoft Edge/Teams and ERP systems. Proficient in organization when in comes to inventory, work area, documentation, etc. Performing transactions from receiving, stocking, bin transfers, cycle counts, etc. via computer and/or scan gun Maintaining accurate inventory records using warehouse management systems and/or manual logs Manage inventory by organizing stock in the warehouse, maintaining accurate records and organizing for easy retrieval and efficient warehouse operations Work with our QC department to ensure all photos of goods are taken and accounted for before taking them Coordinating with vendors, carriers and internal teams to ensure smooth logistics and timely deliveries Maintaining a clean and safe work environment, including proper storage and handling of goods Receive everything in a timely manner to ensure 100% OTIF on our deliveries weekly Perform administrative support tasks and process documentation related to shipping, receiving, and inventory. Set up and maintain organized project filing systems, including archiving records for future reference. Maintain positive and professional relationships with internal teams and external customers. Checks incoming deliveries to ensure documents and the information on those documents are correct along with: items + their part numbers, quantities and confirming the PO’s match those of which projects are here at MC2 Be able to cross reference multiple documents to ensure accuracy with all deliveries and report any discrepancies Receive and label all materials that are being received and organized correctly into our inventory Cycle Counts to ensure extreme accuracy of inventory Report any and all discrepancies Coordinating with other departments for assistance in resolving said discrepancies Puts all received items in their designated areas Pull parts/orders for the production floor in a timely manner to ensure maximum productivity for the production floor Assist in loading and unloading materials within the facility safely WHEN needed Some forklift experience would be of great benefit but isn’t necessarily required Track inventory levels Assist with outbound shipments (palletizing materials, gathering parts and coordinating with other departments to ensure accuracy and timely shipments) Support yard organization and material identification efforts. Assist in up keeping an clean and organized receiving area following our 5S standards and submitting weekly 5S audits and resolving any issues Ability to work under pressure and adapt to any given situation Perform other duties as assigned. Qualifications High school diploma or equivalent; technical education or certification is a plus. 2–3 years of experience in shipping, receiving, or warehouse operations. Proficiency with inventory management systems and shipping software. Ability to use tablets or handheld devices for tracking and documentation. Intermediate Microsoft Office Suite (Excel, Outlook, Word). Ability to read and interpret bills of lading (BOL), packing slips, and shipping documentation. Skilled in coordinating shipments, scheduling deliveries, and managing incoming orders. Strong communication skills for working with vendors, trucking companies, and internal teams. Ability to coordinate with shop and field superintendents on delivery schedules. Capable of maintaining a clean and organized yard or warehouse. Strong attention to detail in tracking inventory and consumables. Ability to exercise judgment and initiative in resolving logistical issues. Experience in planning subcontractor services for crane or material handling needs. Administrative Career Level: Receives direct supervision. Performs administrative or technical responsibilities. Objectives based on established guidelines, processes and operating procedures. Coordinates own tasks with a specific range of responsibilities in accomplishing well defined outcomes. Work is generally structured or recurring. Minimum Physical Requirements and Accountability Work outside, inside, and in dusty, noisy and hazardous areas. Work in high places, tight places, confined spaces and/or other adverse locations. Climb, balance, squat, kneel and crouch. Work in all types of weather. Must have working knowledge of all trade materials and tools. Ability to lift, move, and/or carry 50 lbs. Comply with all company policies and procedures All employees are accountable for safety and health and are empowered to stop work if an unsafe condition is present. Employees should immediately notify their supervisor so that the hazard may be corrected What Sets RK Industries Apart Safety : Our unmatched culture of safety is our foremost core value, guiding everything we do each day: Health, Safety, & Environmental Awards : Whether in Construction, Manufacturing, Fabrication, or Service, RK Industries is highly recognized and accredited throughout the industry: Accreditations & Recognition Benefits : RK Industries offers competitive benefits to support your growth and well-being: Benefits & Rewards Philanthropy : RK Industries not only builds our community through our projects, but also invests in it by supporting local services for over a decade through the RK Foundation: RK Foundation Development : Through RK University, we provide hands-on training and development opportunities that empower employees to advance their careers and grow within the company, to include leadership and technical learning opportunities, we well as our accredited apprentice program: RK University & RK Apprenticeship Program Applications are accepted on an ongoing basis.