Site Administration Assistant

Job description

Reporting directly to the Engineering & Maintenance Manager, you will be the administrative backbone of our maintenance team, supporting critical operational activities including work order management, scheduling coordination, reporting, travel administration, invoice processing, and system maintenance. This is an excellent opportunity to join a dynamic mining operation where no two days are the same. Key responsibilities; Coordinating day-to-day administration activities across the Engineering & Maintenance department Preparing reports, presentations, meeting minutes and departmental communications Managing records, documentation and systems to ensure information remains accurate, compliant and easily accessible Supporting maintenance planning activities through work order administration, scheduling coordination and equipment planning assistance Processing travel arrangements, invoices, timesheets and other operational requirements Maintaining KPI reports and providing administrative support for key business initiatives Building strong working relationships with employees, leaders and site stakeholders across the operation Identifying opportunities to improve administrative processes and support the efficiency of the wider team Providing general administrative support wherever needed, contributing to a productive and well-organised department Experience supporting maintenance, engineering, or operational teams in a site-based environment An understanding of maintenance processes, including work order management, asset management, and condition monitoring Inventory or materials management experience Experience using systems such as SAP, SHEMS, SIS (Hastings), Dingo, or similar maintenance platforms Strong organisational skills, attention to detail, and the ability to manage competing priorities Excellent communication skills with a collaborative, team-focused approach Permanent, full-time position at Capcoal Mine, Middlemount QLD Monday to Friday site role with the potential for a 9-day fortnight Free camp accommodation and mess access provided FIFO (salary sac), DIDO or residential options available Competitive salary + 12% superannuation and annual bonus Subsidised housing, with relocation assistance if required Discounted gym membership Employee Assistance Program (EAP) for employees and their family What we offer When you join Anglo American, you can expect to enjoy a competitive salary and benefits package and a range of flexible work arrangements that support the balance of work, family and individual circumstances. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programs, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. Who we are We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity, and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. Anglo American is a leading global mining company focused on the responsible production of copper, premium iron ore and crop nutrients – future-enabling products that are essential for decarbonising the global economy, improving living standards, and food security. Our extraordinary teams work safely and collaboratively to unlock enduring value from precious natural resources for our shareholders, for the benefit of the communities and countries in which we operate, and for society as a whole. Anglo American is re-imagining mining to improve people’s lives. Background checks Successful candidates will be required to complete background screening which may include a criminal check and validation of qualifications. Inclusion and Diversity Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential. How we are committed to your safety Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer. How to apply To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process. REF82550W CLOSING DATE 11 November 2026 Please note, screening and interviews may take place prior to closing date – applications may also close before this date. Recruitment Agencies Anglo American Australia does not accept unsolicited applications from recruitment agencies. Anglo American Australia In Australia, we operate five steelmaking coal mines in Queensland’s Bowen Basin, and have additional joint venture interests in manganese, as well as copper exploration projects under way in North West Queensland. Steelmaking coal is an essential ingredient in blast-furnace steel manufacture, producing steel used for critical building and infrastructure around the world.