Site Administrative Assistant

Job description

Synthomer is a leading supplier of high-performance, highly specialised polymers and ingredients that play vital roles in key sectors such as coatings, construction, adhesives, and health and protection – growing markets that serve billions of end users worldwide. Headquartered in London, UK and publicly listed there since 1971, we employ c.3,900 employees across our 5 innovation centres of excellence and more than 29 manufacturing sites across Europe, North America and Asia. Around 20% of our sales volumes are from new and patent protected products. At our innovation centres of excellence in the UK, Germany, China, Malaysia and Ohio, USA we collaborate closely with our customers to develop new products and enhance existing ones tailored to their needs, with an increasing range of sustainability benefits. Since 2021, we have been proud holders of the London Stock Exchange Green Economy Mark, which recognises green technology businesses making a significant contribution to a more sustainable, low-carbon economy. Located within one of the most strategic industrial hubs in the Filago (BG) area, Synthomer S.r.l. specializes in the production of synthetic latexes in aqueous emulsion (NBR and SBR). These materials are the foundation of countless applications—from paper to carpets, from rugs to non-woven fabrics and adhesive tapes, disposable and reusable gloves. What truly sets us apart is our strong commitment to building a safer, healthier and more sustainable future. For us, protecting the environment, health, and workplace safety (SHE) isn’t an added value: it’s a core part of how we do business. Every day, we strive to reduce our environmental impact, minimize the use of natural resources and eliminate any potential risks for those who work with us or use our products. We believe in continuous improvement, in the power of ideas, and in the value of collaboration among diverse individuals. That’s why we are committed to fostering an inclusive, dynamic, and inspiring environment where every talent—regardless of gender, age or background—can grow and thrive. In line with our company culture, we have implemented second-level agreements that support employee well-being and promote a healthy work-life balance. We are proud of our certifications UNI EN ISO 9001, 14001, 45001, EMAS and WHP, which reflect our concrete commitment to quality, environmental responsibility and workplace safety. If you’re looking for a place where your skills can make a difference and your ambitions can truly take shape, you might be the right fit for our team. This position is open to all qualified individuals regardless of gender, age, sexual orientation, gender identity, nationality, ethnic origin, religious belief, disability or any other characteristic protected by law. Candidates with disabilities interested in this position are encouraged to contact the HR department to receive any necessary information in an accessible format and to request reasonable accommodations for interviews or any stage of the selection process. Purpose of the Job Perform a wide range of administrative and clerical tasks, provide support to managers and supervisors, assisting in daily office needs and managing company’s general administrative activities. Main Accountabilities Provide administrative support to ensure efficient and smooth day-to-day operation of the Site; organize and schedule appointments; plan meetings and take detailed minutes; answer, screen and transfer inbound phone calls; write and distribute emails (certified emails included), correspondence memos, letters, faxes and forms; write and translate letters, news and communications; open, sort and distribute incoming correspondence; check and reconcile employees expense reports; manage residual company payments; manage mandatory surveys (ISTAT); manage administrative archive; support the Site in preparing, managing and filing training registers; statutory activities support to site manager Act as the point of contact for internal and external clients; receive and direct visitors, providing them general support; provide information by answering questions and requests Support SLT by performing tasks related to organization, strong communication and CSR Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques; maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies Raise purchase requisitions for site related/general services purchases Organise company events Manage local insurances Work contract: permanent, part time (horizontal distribution), 60% corresponding to 24 hours per week, scheduled in the morning. Requirements & Knowledge and skills Previous experience as a Site Administrative Assistant or in a similar role will be considered a strong asset. Proficiency in MS Office applications such as Excel, Word and Outlook. Attention to detail and problem-solving mindset Ability to work independently as well as collaboratively within a team. Have a flexible and adaptable attitude. Fluent Italian at least C1 level. Fluent English at least B2 level. Benefits Annual company bonus Subsidised canteen Free parking WHP (Workplaces Health Promotion) project Employee Assistance Programme Minimum Gross Annual Salary (RAL) and minimum job level Minimum gross annual salary of € 30.128,38 (Full Time), with a minimum job grade of E2 under the applicable National Collective Labour Agreement (CCNL). Positioning within the salary range will be determined based on objective and neutral criteria, including relevant professional experience, technical, specialist and soft skills as well as the level of operational autonomy and responsibility the individual can assume from the start of employment, in accordance with the company's job grading framework and internal pay equity principles. CLA CCNL per gli addetti all’industria chimica __________________________________________ 🌍 Global Benefits Overview 💰 Competitive, market-aligned compensation 🎯 Discretionary global bonus scheme 📈 Discretionary Long-Term Incentive Plan (LTIP) – for senior positions 🚗 Company car or car allowance – varies by region and role 🩺 Healthcare – tailored to regional locations 👶 Parental leave and family support – maternity, paternity, adoption (aligned with regional policies) 🏡 Working options – flexibility where it matters, based on role and business needs 📚 Learning & development opportunities – training, online platforms, buddy/mentorship programs, Internal Synthomer University with L&D offers 💙 Wellbeing support – employee assistance program (EAP), mental health resources, wellbeing initiatives 🌱 Retirement / pension contributions – plans vary by country 🤝 Culture of Inclusion – where everyone can thrive 🏆 Performance culture, global reward & recognition programmes