Site Administrator

Job description

Last Energy seeks a full-time Site Administrator to provide dedicated non-licensed administrative and operational support at our RELLIS campus facility. This role will support the day-to-day administrative, logistics, and facility readiness work that keeps the site running smoothly. The Site Administrator will be the operational backbone of the RELLIS campus. This is a hands-on, high-ownership role well suited to someone who takes pride in keeping things running behind the scenes at a first-of-its-kind nuclear facility. ### Key Duties & Responsibilities - Own the daily receiving process — accepting deliveries, verifying packing slips, logging incoming materials, and ensuring shipments reach the correct bays or storage areas accurately and on time - Maintain organized, up-to-date inventory of site supplies, consumables, and equipment; proactively restock common areas and flag low-inventory items before they become a problem - Manage QSHE training record filing, scanning, and log updates — maintaining complete, current, and audit-ready compliance documentation at all times - Conduct regular site walks to identify housekeeping issues, supply needs, or facility maintenance items, and coordinate or escalate resolution as appropriate - Support facility maintenance coordination by logging work orders, tracking open items, and following up with relevant teams to ensure timely completion - Serve as the on-site point of contact for deliveries, vendor visits, and facility access logistics, coordinating with security and plant management as needed - Maintain digital and physical filing systems using Google Suite — keeping training logs, delivery records, safety files, and routine site documentation organized and accessible - Support worker safety readiness by ensuring common areas, walkways, and work spaces are clean, organized, and free of hazards - Assist Plant Management and SROs with administrative tasks as directed, freeing technical staff to focus on licensed and safety-critical work - Adapt quickly to shifting priorities throughout the day — balancing routine tasks with urgent site needs as they arise ### Qualifications - 1–4 years of experience in an administrative, warehouse, light industrial, logistics, or facilities support role - Computer and digital filing literacy — comfortable working in Google Suite (Docs, Sheets, Drive) for records management and routine documentation - Comfortable with receiving and material handling — accepting shipments, verifying packing slips, organizing inventory, and safely moving packages and supplies - Proactive and self-directed; takes initiative to keep work spaces, common areas, and inventory organized without being asked - Warehouse, light industrial, or site operations experience is a plus - Exposure to basic safety record-keeping, QSHE documentation, or compliance files is a plus - Experience with receiving, inventory logging, or shipping logistics is a plus - Strong attention to detail and follow-through — nothing falls through the cracks - Calm and adaptable under pressure; able to reprioritize quickly when competing needs arise simultaneously - Comfortable working in an active industrial or construction-phase facility environment