Site Recruiting Coordinator (Fixed Duration Employment)

Job description

At Elanco (NYSE: ELAN) – it all starts with animals! As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. At Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People. At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights. Making animals’ lives better makes life better – join our team today! Your Role: As the Site Recruiting Coordinator, you will be a vital partner to our recruiters, providing the essential support that empowers our talent acquisition team. Your focus will be coordinating logistics for on-site interviews and other site visits. This is a 2-year, fixed-duration role designed to create immediate strategic capacity. Reporting through our talent acquisition operations team, your work is critical to modernizing how we recruit, reduce administrative workload, and deliver a stronger return on every dollar we invest in our talent pipeline. Your Responsibilities: Partner with Talent Acquisition team to schedule on-site candidate experiences, with a primary focus on the expert coordination of complex, multi-stakeholder on-site interviews and site visits. Manage logistics for candidate visits, from sending calendar invites and booking rooms to arranging detailed travel, accommodations, and site tours, ensuring a seamless and positive experience. Act as the main point of contact for candidates during the on-site interview process, providing clear communication and timely updates to elevate the candidate experience. Support a positive intern and academic worker experience by serving as a key point of contact, resolving issues, and ensuring smooth transitions into and out of the company. Managing the seasonal logistics of career fair season including meeting logistics, coordination of employee participation, confirmation of shipping materials and more to ensure the success and impact of career fair participation. What You Need to Succeed (minimum qualifications): Education: High School Diploma/GED with equivalent experience. A Bachelor's degree in Human Resources, Business, or a related field is a plus. Experience: A minimum of 1 year of experience in a coordination, administrative, or talent acquisition role (relevant internship experience will be considered). Top Skills: Demonstrated ability to manage multiple competing priorities and coordinate complex logistical details. Strong interpersonal and communication skills with a customer-centric mindset. What will give you a competitive edge (preferred qualifications): Proven ability to solve problems and suggest improvements to existing processes. Familiarity with recruiting systems (e.g., Workday, Handshake) or other HR/CRM technologies. Experience working collaboratively with multiple stakeholders to deliver a project or event. Additional Information: Location: Global Elanco Headquarters - Indianapolis, IN - Hybrid Work Environment Travel: Travel may be required up to 25%, primarily during peak university recruiting seasons, to support career fairs and other partnership events. Employment Type: This is a 2-year, hourly, fixed-duration position. Don't meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles! Elanco Benefits and Perks: We offer a comprehensive benefits package focusing on financial, physical, and mental well-being while encouraging our employees to pursue our purpose! Some highlights include: Multiple relocation packages Two weeklong shutdowns (mid-summer and year-end) in the US (in addition to PTO) 8-week parental leave 9 Employee Resource Groups Flexible work arrangements Up to 6% 401K matching Elanco is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status Elanco may use automated tools, including AI, to support parts of our recruitment process, such as reviewing applications against job‑related criteria and/or transferrable skills. These tools help ensure a consistent, structured evaluation, but they do not make hiring decisions. All decisions involve a human reviewer. For more information on how we handle personal data, please see our Elanco Workforce Privacy Notice.