Small Purchases & Procurement Assistant

Position Objective:
Manage and execute small-scale operational purchases required for the successful delivery of the event, ensuring a rapid and efficient response to unforeseen needs across departments and operational areas.

Key Responsibilities:

• Carry out urgent purchases and minor procurement requests submitted by Production and other authorized departments.
• Coordinate the collection, transportation, and delivery of materials, supplies, equipment, and consumables required for event operations.
• Maintain basic records of expenditures, purchase receipts, invoices, and supporting documentation.
• Identify and source suitable local suppliers, stores, and service providers to meet last-minute operational requirements.
• Provide logistical support for the replenishment of materials used by Production, Hospitality, Catering, Operations, and Backstage teams.
• Coordinate with the Production team to prioritize requests and ensure timely and efficient delivery of purchased items.
• Maintain a basic inventory of frequently used materials and consumables when required.
• Report operational issues, recurring procurement needs, and opportunities to improve supply management processes.
• Support additional logistical and operational tasks as required by the event.
• Ensure that all purchases comply with approved budgets, procurement procedures, and event operational requirements.

Deliverables:

• Purchase and expense tracking records, including receipts and supporting documentation.
• Daily status updates on procurement requests and deliveries.
• Inventory records for frequently used operational supplies, where applicable.
• Final procurement report summarizing purchases, expenditures, recurring needs, operational issues, and recommendations for future events.

Our Hiring Process

• A 30 min video call with one of our Talent Acquisition Managers, to better understand your career plan, assess cultural fit, and answer any questions you may have
• A 45 min video call with your future manager, including questions about your profile and a business case presentation (to be prepared in advance)
  
  

On average our process lasts 15 working days and offers usually follow within a week.

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