Small Purchasing Contracts Supervisor

FOR CITY EMPLOYEES PERMANENT IN THIS TITLE The Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help government run better across New York City. From delivering affordable broadband to protecting against cybersecurity threats and building digital government services, OTI is at the forefront of how the city delivers for New Yorkers in the 21st century. Follow us on social media @NYCOfficeofTech, and visit to learn more. At OTI, we offer great benefits, and the chance to work on projects that have a meaningful impact on millions of people. You'll have the opportunity to work with cutting-edge technology and collaborate with other passionate professionals who share your drive and commitment to making a difference through technology. The Department seeks an exceptional procurement professional, who is highly motivated and detail oriented, to serve as a Small Purchasing Supervisor in a fast-paced, complex agency and have extensive experience in managing City procurements, in developing solicitation documents, issuing, reviewing, and approving solicitations on behalf of the ACCO or DACCO. Responsibilities will include, but not limited to: - Coordinate and collaborate with all stakeholders in the procurement process. - Assist the ACCO and DACCO in managing the contracting and purchasing activity for various units. - Perform Vendor Responsibility Determination - Review the procurement needs of the Agency and develop work plans to meet these needs. - Achieve procurement milestones for high-priority programs with vigorous timeframes; ensure compliance with procedures of the Procurement Policy Board, Mayor's Office of Contract Services (MOCS), and the City Charter. - Utilize PASSPort, DMSS, FMS and other systems for review, approval and processing of Purchase Requisitions, Responsibility Determinations, PSRs, RFAs RCAMs, and RFRs. - Direct a staff of professional and administrative employees performing duties related to the above functions and manage the workflow. - Provide technical advice and quality assurance to the staff to ensure work is performed correctly and develop procedures for administration of procurement activities. - Assist the ACCO and DACCO in ensuring the integrity of the procurement process. Advise the ACCO and DACCO on decisions concerning awards, administration, renewal or termination of POs and contracts. - Educate and advise Agency staff on appropriate procurement methodology and applicability procurement rules and regulations. - Represent the ACCO or DACCO in key meetings with senior officials, negotiate with vendors and conduct public hearings when required. - Procure goods and services, utilizing various procurement methods, such as competitive sealed bids, competitive sealed proposals/ request for proposals, sole source, and negotiated acquisition procurement methods. - Review solicitation documents, including, but not limited to) micro purchases, small purchases, formal contracts ($100k+), and intergovernmental purchases. - Generate and perform tasks through PASSPort for oversight reviews and approvals. - Utilize various Citywide procurement-related systems, including Financial Management System (FMS), PASSPort, Small Business Services' M/WBE Online Directory, DCAS/DMSS Direct Order, Storehouse requisitions and various internal systems for managing procurement. - Review procurement documents for verification of scope of work/specifications for accuracy - Ensure compliance with all Procurement Policy Board Rules & other applicable rules and regulations. - Support M/WBE initiatives and perform other related assignments and special projects as may be required. - Conduct procurement-specific analyses to propose/determine M/WBE participation goals. Provide appropriate documentation for the procurement record. Track vendor compliance with existing contracts. - Perform special projects and initiatives assigned. HOURS/SHIFT Day - Due to the necessary duties of this position in a 24/7 operation, candidate may be required to work various shifts such as weekends and/or nights/evenings. WORK LOCATION Brooklyn, NY TO APPLY Only permanent employees in the title and those that are reachable on the current civil service list are eligible to apply. * Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration Please go to www.cityjobs/jobs/search and search for Job ID# 782829 SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL OTI participates in E-Verify #LI-DNI ADM PROC ANAL-NM FRM M1-3 - 8297A 1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or 2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above. The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.