Social Media & Grant Application Support Virtual Assistant

Job description

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Social Media & Grant Application Support Virtual Assistant based in Canada.** As a Social Media & Grant Application Support Virtual Assistant, you will help an established author and entrepreneur strengthen her online presence while supporting important administrative and funding initiatives. You will create engaging social media content using existing books, quotes, photographs, and videos, ensuring a consistent and professional brand identity. Working primarily across Instagram and Facebook, you will manage content planning, publishing, and audience engagement. You will also contribute to grant application preparation by researching opportunities, organizing documentation, and tracking deadlines. This role combines creativity, communication, and administrative organization in a flexible remote working environment. It is an opportunity to support a purpose-driven personal brand focused on personal growth, reinvention, and empowering women over 45. ### Accountabilities You will provide creative marketing and administrative support, helping maintain a consistent digital presence while ensuring grant-related activities and documentation are properly organized. Your responsibilities will include: - **Social Media Content Creation:** Develop engaging posts and graphics using approved book excerpts, quotes, photographs, videos, and existing brand materials. - **Content Planning and Publishing:** Create and maintain a consistent content calendar for Instagram and Facebook, prepare drafts for client approval, and publish approved content according to the agreed schedule. - **Copywriting and Brand Consistency:** Write compelling captions and social media messages that reflect the client's voice, values, and target audience while maintaining an elegant and professional visual identity. - **Graphic Design and Video Editing:** Create simple animated graphics and perform basic editing of provided video clips to support social media content. - **Audience Engagement:** Monitor comments, direct messages, and routine interactions during assigned working hours. Respond to approved inquiries and escalate messages requiring the client's attention. - **Research and Content Ideas:** Identify relevant topics, trends, and creative opportunities aligned with the brand's focus on personal development and women's empowerment. - **Promotional Support:** Prepare and coordinate social media content promoting books, announcements, and related activities. - **Performance Monitoring:** Track basic engagement metrics, evaluate content performance, and suggest practical improvements to strengthen audience interaction. - **Grant Opportunity Organization:** Maintain an organized list of grant opportunities, application requirements, and submission deadlines. - **Grant Application Assistance:** Review eligibility and application requirements, identify missing information or documents, and help refine existing application drafts using client-provided materials. - **Documentation and Submission Support:** Compile supporting documents, complete application forms for review, and submit approved applications through designated portals when authorized. - **Administrative Tracking:** Monitor application statuses, deadlines, and follow-up requirements to ensure information remains accurate and activities are completed on time. ### Requirements The ideal candidate is creative, organized, and detail-oriented, with strong written English skills and practical experience supporting social media activities. You should be comfortable working independently, managing recurring tasks, and transforming existing materials into polished content. The following qualifications and skills are expected: - Previous experience in social media content creation and publishing. - Strong written English communication skills, particularly caption writing and preparing engaging social media copy. - Experience using Canva or comparable graphic design tools. - Familiarity with Facebook and Instagram, including their content formats and audience engagement features. - Ability to create polished visual content while following established brand guidelines. - Good organizational skills and attention to detail, particularly when managing content schedules, documentation, and administrative deadlines. - Familiarity with Google Docs or Microsoft Word and Google Sheets or Microsoft Excel. - Ability to work independently, follow instructions, meet agreed deadlines, and communicate proactively. - Dependability and consistency when managing recurring content and administrative responsibilities. - Interest in personal development, author branding, or women's empowerment. The following experience and capabilities are strongly preferred or considered an advantage: - Basic short-form video editing skills and familiarity with current social media video formats. - Experience with social media engagement, content planning, and scheduling tools. - Background in administrative writing, research, or application preparation. - Previous experience assisting with grant applications or working with grant application portals. Training on the designated portals will be provided. - Experience supporting authors, coaches, entrepreneurs, or personal brands. - Ability to propose creative content ideas while respecting client direction and established brand messaging. ### Benefits - **Competitive Compensation:** Competitive rates based on the agreed independent contractor engagement. - **Weekly Payments:** Compensation processed on a weekly basis according to the engagement terms. - **Flexible Schedule:** Approximately 10 contracted hours per week, Monday through Friday, with flexible daily working hours to be determined in coordination with the client and Eastern Time preferences. - **Potential for Additional Hours:** Opportunity for contracted hours to increase based on performance and business needs. - **Free Training and Upskilling:** Access to training opportunities to strengthen professional skills and capabilities. - **Ongoing Support:** Continuous guidance and assistance throughout the engagement. - **Supportive Community:** Access to a vibrant community of virtual assistants and professionals who share knowledge and provide mutual support. - **Additional Opportunities:** Access to various other independent contractor opportunities.