SOFOM Operations and Agency Associate

Job description

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges. In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC MANUBANK, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd. Role Description This is an Associate position within SMBC-SOFOM, an SMBC fully owned subsidiary. The candidate is responsible for providing full support to the SOFOM’s Operations and Finance Executive Director in administrative and middle-back-office activities. The candidate will be responsible for providing comprehensive operational support to the for syndicated loan transactions within project finance and corporate finance. The role ensures accurate administration of the credit lifecycle, timely coordination with syndicate lenders, and strict adherence to contractual obligations. The position reports to the SOFOM's Operations and Finance Executive Director. The candidate will be required to work jointly with other departments within SMBC such as Planning, Controllers, Front Office, Back Office-NY, Middle Office-NY, Treasury Department, Legal, Compliance, among others, in order to assure compliance with all SMBC related reporting, regulatory and monitoring requirements. He/she will be expected to have strong technical skills in credit related matters (middle-back office) and reporting, as well as problem solving, communication and interpersonal skills. Responsibilities Maintain and update loan records in internal systems (drawdowns, amortizations, interest accruals, fees, rollovers). Prepare, review, and distribute operational notices (funding notices, rollover notices, prepayment notices, rate-setting notices). Calculate and validate interest, fees (commitment fee, agency fee, etc.), margin adjustments, and any applicable pricing changes. Process incoming payments and ensure accurate distribution among syndicate lenders. Act as an operational point of contact for lenders, borrower, legal counsel, and lead arrangers. Coordinate fundings, repayments, reconciliations, and operational approvals. Track and support operational consents or waivers required per the loan documentation. Monitor key dates and deliverables: interest periods, principal payments, reporting deliverables, anniversary fees, rate resets. Support documentation and processing of amendments, waivers, and voting processes. Track borrower obligations under the Credit Agreement, including financial reporting and covenant deliverables. Review operational components of the credit documentation: notices, certificates, compliance packages, Deliverables Schedule. Contribute operational input during financial closings and subsequent modifications or restructurings. Conduct periodic reconciliations with lenders to ensure alignment on balances, transactions, and accruals. Investigate and resolve discrepancies or breaks in loan balances or cash movements. Prepare internal and external reports summarizing loan balances, activity, outstanding notices, and upcoming events. Maintain high data accuracy standards and ensure all loan life cycle events are recorded properly. Participate in system enhancements and operational improvements. Ensures the credit agreements contain appropriate language, from an operational perspective, in accordance with SOFOM’s policies and procedures; liaises with Back- Office, Middle-Office and Treasury Department in order to ensure disbursements of transactions are executed as per the executed legal documentation; liaises with Back-Office, Middle-Office , Controllers Department and accounting Firm in order to ensure terms and conditions of each transaction are booked correctly in SMBC’s systems and books. Ensures all SOFOM regulatory reporting is completed on a timely basis, containing accurate information. Ensures that all the transactions have the best option for funding as well as keeping control of the sources of funding and its involvement with disbursement of transactions. Responsible for the creation and maintenance of portfolio management reports. Responsible for the creation and maintenance of operational reports. Provides support in special projects. Issuance of new policies and procedures as per the business evolution. Qualifications and Skills Bachelor's degree in accounting, Finance or similar major. Minimum 4+ years of relevant professional experience in middle/back office within loan agency, syndicated loans operations, or agency functions at a bank, fund, or financial institution. Preferred experience with project finance and corporate finance transactions. Full understanding of the syndicated loan life cycle: fundings, rollovers, rate settings, prepayments, interest and fee calculations. Knowledge of Credit Agreements, Intercreditor Agreements, Security Documents, CP packages, Amendments, Waivers. Strong Excel and financial operations skills. Strong organizational, analytical and problem-solving skills. Fully bilingual in English and Spanish. Relevant credit knowledge and technical expertise. Effective interpersonal skills: Strong organizational and multitasking ability. Effective communication with multiple stakeholders. High attention to detail and accuracy. Professional fluency in English and Spanish (written and spoken). Ability to work as a team player in a dynamic, fast-paced and collaborative work environment. Timely schedule management. Additional Requirements SMBC’s employees participate in a Hybrid workforce model that provides employees with an opportunity to work from home, as well as, from an SMBC office. SMBC requires that employees live within a reasonable commuting distance of their office location. Prospective candidates will learn more about their specific hybrid work schedule during their interview process. Hybrid work may not be permitted for certain roles, including, for example, certain FINRA-registered roles for which in-office attendance for the entire workweek is required. SMBC provides reasonable accommodations during candidacy for applicants with disabilities consistent with applicable federal, state, and local law. If you need a reasonable accommodation during the application process, please let us know at .