Sourcing & Production Coordinator

Job description

We’re looking for a structured, detail-driven Sourcing & Production Coordinator to join our Sourcing & Production team at Nordic Knots. This is a hands-on operational role at the heart of our product flow – the link between our suppliers, production partners and internal teams, making sure our rugs, curtains and textiles arrive on time and to the right standard. You will work closely with our Production Managers and Supply Chain team to keep orders, samples and supplier data moving, raising and tracking purchase orders, drive the sampling process from first development to master sample, and follow up with suppliers, ensuring critical deadlines are met. The role reports into Head of Supply Chain and Logistics. Key responsibilities Purchase Orders & Delivery Follow-up • Own the full order function in Business Central: raising POs, updating supplier details, sending orders and tracking delivery dates. • Place custom, made-to-measure and bulk orders with our suppliers and partners, including samples for our showrooms and PR events. • Match invoices and packing lists against POs, check HS codes and product details, and resolve any discrepancies with suppliers. • Log and resolve over/under deliveries and shipment issues together with Logistics and our distribution centers. Sampling & Development • Drive the sampling process from development and lab dips to bulk approvals, production samples and filing. •Manage development samples to meet key dates on the development tracker. • Organize product samples, keeping materials in order both digitally and physically. Product Data & Compliance • Maintain SKU information in our systems, including price changes and product updates, and communicate changes to suppliers. • Coordinate product testing with suppliers and external partners. • Collect certificates and run routine checks of audit reports, certifications and test reports. • Onboard new suppliers on requirements and keep supplier records up to date. • Spot ways to make our processes smoother and take on ad hoc projects as the business evolves. Who you are • A degree in textiles or a related field. • Highly organized with excellent attention to detail – you keep track of many orders, samples and deadlines at once. • Strong Excel skills; experience with Microsoft Business Central is a big plus. • A clear communicator who coordinates easily with suppliers, external partners and internal teams. • Action-oriented with a strong sense of ownership; you solve problems independently and stay calm in a fast-paced environment. • A genuine interest in interior design and an eye for product quality. • Curious about new tools and keen to find smarter ways of working. • Fluent in English. Nordic Knots Nordic Knots was founded in 2016 by Liza Laserow, Fabian Berglund and Felix Berglund. We are a fast-growing direct-to-consumer Scandinavian interior design brand with the USA as the major market. Nordic Knots was born from a culture of thoughtful design that lasts beyond seasons and trends. Fusing function and aesthetics with a Scandinavian sensibility, we craft timeless textiles for the modern home. We believe that great textiles are foundational and can transform a house into a harmonious home - framing the most beautifully curated lives. The head office as well as the flagship store is located at Birger Jarlsgatan in central Stockholm. We have a constantly growing team in both Sweden, USA & UK. What We Offer We are a driven team with high ambitions and an entrepreneurial, open-minded culture where new ideas and initiatives are encouraged. At Nordic Knots, everyone plays a meaningful role in contributing to our continued growth. We value diversity and inclusion and welcome applicants who bring different perspectives, experiences and ideas to our team.