Special Projects Manager/Classification 04142 NWD

Job description

Location: Piketon, Ohio Title: Special Projects Manager/Classification Schedule (FT/PT): Regular Full Time Travel Required: No Government Clearance: Must be able to obtain and maintain a DOE Q clearance. North Wind Dynamics, LLC is an Alaska Native-owned Small Disadvantaged Business, specializing in infrastructure support services and facilities maintenance, base operating services, waste management, radiological services, security control, force protection, environmental services, janitorial services, professional, administrative, and management services. POSITION PURPOSE: Responsible for collaborating with the Project Manager, Deputy Project Manager, and IDIQ Manager to support management of special project tasks, including classification and records management project efforts at the PORTS site. The Special Projects Manager/Classification position is responsible for ensuring efficient and quality completion of assigned projects. Duties include record digitizing, personnel management, project planning, reporting, cost control, subcontractor management, and client interface. Supervise development of schedules, monitor progress, and initiate action to ensure project objectives and schedules are met and work is performed within budget. Support the Records Management and Document Control (RMDC) program that includes the RMDC operation and maintains compliance with all regulatory agency requirements. Supports the transition from a paper and mixed-media record format to an electronic format while maintaining security and required movements of material in the changing footprint of the DOE facilities during the D&D evolution. This work includes individual performance and direction of staff for prepping and scanning operations, ensuring consistent work flow for meeting or exceeding contract performance requirements, coordination of required government furnished services for performance of work (i.e. radiological services, waste management, etc.), and any other duties required for project performance. As assigned, supports the classification and records areas for the flow and storage of information at the site. Supports management to ensure adherence to DOE Orders in regard to protection of information and proper storage of records (includes paper, media and material). Provides technical oversight in both the classification and records fields as well as with the project management on future activities within these areas. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provide support to DOE for all DOE classification activities at the Portsmouth Site. These activities include, but are not limited to, gaseous diffusion technology, gas centrifuge technology, and conversion technology. Reviews and electronically digitizes mixed media records (i.e. videos, cassettes, microfiche, etc.) Provide review of Energy Employees Occupational Illness Compensation Program Act (EEOICPA) documents Reviews documents containing scientific, technical, and/or operational information prior to approval for release to the public. Assists in training authorized Classification personnel. Provides classification guidance to authorized Classification personnel. Supports the RMDC Records Reduction Project that transitions paper record format to an electronic format while maintaining security and NARA requirements. Perform required work scope under supervision by IDIQ Manager independently and/or within a department Review equipment and bulk material procurement methodology, schedules, expediting plans, and methods of delivery to ensure compatibility with project plans, schedules, and budget. Conduct periodic project and customer meetings to review progress and discuss issues. Ensure problems involving coordination, schedule and the setting of priorities are resolved by the project teams. Prepare and/or direct the preparation of progress and special reports to customers and NWD management. Ensure performance to satisfy customer’s acceptance of work Responsible for managing, coordinating, and administering any of the following major and complex projects, i.e., major projects involving several organizations; simultaneous management of several projects or tasks. Takes the lead in working with all participating entities relative to identified special projects. Contributes to the overall site Records Management Plan. Manage documents and records including sensitive and classified information received from other site contractors and DOE. Supports processing of all site contractor and subcontractor records generated/received regardless of media. Supports the operation of the records management facility to include all records and documents from DOE Contractors; and manage records declassification. Manage personnel for efficient execution of project tasks Demonstrates ability to interact well with co-workers, customers, and visitors. Maintains a safe work environment. Demonstrates a personal commitment to safety and quality. Performs other duties as assigned by management. Safety Responsibilities Keep work area in order and free of hazards. Perform work within the controls identified and stop work when an unsafe work condition exists. Participate in safety programs and initiatives. Report all injuries. Participate in work planning so that hazards are identified and appropriate corrective actions are taken. Maintains a safe working environment. Demonstrates awareness and implementation of applicable environmental, safety, and health (ES&H) requirements while also alerting co-workers of such requirements as needed. Demonstrates a personal commitment to safety and quality. MINIMUM QUALIFICATIONS: Education and Experience High school diploma plus five years directly applicable experience as a Classification Analyst at a Department of Energy (DOE), Department of Defense (DoD), or Nuclear Regulatory Commission (NRC) licensed facility. A credit of one year shall be given for a degree in a related field. Must have completed and been certified as a Derivative Declassifier, or obtain within 6 months. Skills and Abilities Proficiency in Microsoft Office Suite. Knowledge of disposition classified equipment and material in accordance with the requirements of 41 CFR 109-45.09-52 and DOE M 470.4-4A Chg 1, “Information Security.” Knowledge of DOE Orders, 243.1C, 206.1,475.2B Certificate of Classification Authority. Certificate of Declassification Authority. Certificate of Reviewing Official Authority Unclassified Controlled Nuclear Information Reviewing Official. Radiological Worker II trained Language Skills Ability to read, interpret, and produce technical documents. Ability to write routine and non-routine reports and correspondence for management approval. Ability to speak effectively before groups of customers or employees. Demonstrates the ability to get along with co-workers, customers, and visitors. Reasoning Ability Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret a variety of instructions and deal with abstract and concrete variables. Special Requirements: Must be a U.S. citizen. Must be able to obtain and maintain a DOE “Q” clearance. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, and drive. The employee may regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus. Manual dexterity abilities required for implementation and maintenance of physical access controls systems and equipment. WORKING ENVIRONMENT: Works in typical office environment. The noise level in the work environment is usually quiet. Overtime/alternate work schedule required when needed for projects or events/incidents, etc. May be required to work under a radiological work permit. REASONABLE ACCOMMODATION: North Wind offers a competitive pay and benefits package to include health, life, and disability insurance benefits, 401(k) with company match, generous paid leave and tuition reimbursement for eligible employees. As a company, we are committed to employee wellness, professional development, and work-life balance. We value safety, reliability, and commitment to our people! For more information about our benefits or hiring philosophy, visit the North Wind Career Opportunities Page. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The nature of those accommodations will be determined on a case-by-case basis. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact our Helpline +1.208.528.8718 or use the Request for Reasonable Accommodation form to get assistance. North Wind is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, religion, or other legally protected status. All qualified applicants will receive consideration for employment without regard to their protected veteran status and will not be discriminated against on the basis of disability. Proof of citizenship will be required as a condition of employment. Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.