Specialist, Administration

Job description

Job Title: Specialist, Administration Job Description: The Role: Specialist, Administration Our site in Kulim Hi Tech Park is seeking an Specialist, Administration to join our team. The role is to provide efficient administrative support to Plant Management Group. What You’ll Do: Provide comprehensive administrative support to departmental managers, especially the Senior Director of Manufacturing Operations Management. This includes preparing reports, developing presentation materials, and managing meeting schedules. Serve as the primary point of contact for all travel arrangements, including flight and hotel bookings. Coordinate visitor logistics, such as meeting arrangements, transportation, and other related requirements. Manage company stationery requests, including inventory control, distribution, and replenishment of office and pantry supplies. Monitor and source office supplies, researching cost-effective vendors and advantageous deals. Interface with all levels of the organization—top management, managers, executives, technical staff, and clerical employees—to resolve administrative matters efficiently. Oversee lobby decorations and ensure they align with company branding and seasonal events. Serve as a backup for front office operations when necessary. Coordinate and manage vendor promotional activities. Supervise canteen operations, addressing issues and ensuring consistent quality and service. Manage locker assignments and ensure timely maintenance. Ensure compliance with Entegris’s Quality Systems, ISO standards, RBA and other applicable regulations to support the highest product quality. Promote a safe and healthy work environment by recommending improvements and ensuring compliance with OSHA and other relevant health and safety regulations. Maintain cleanliness and safety in all work areas, ensuring a debris-free environment. Perform additional duties and projects as assigned. What We Seek: Diploma/Degree in Business Administration or a related field. Minimum of 3 – 5 years of experience in an administrative or office support role. Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint. Tech-savvy with the ability to quickly adapt to new software and digital tools. Strong command of English, both written and verbal, for clear and effective communication. Outstanding Candidates Will Have: Excellent interpersonal and communication skills, with the ability to engage effectively across all levels of the organization. Strong organizational and time management skills, with the ability to multitask and prioritize work efficiently. High attention to detail and accuracy in all tasks and documentation. Proven problem-solving skills with a proactive and solution-oriented mindset. Self-driven, resourceful, and able to work independently with minimal supervision. A collaborative mindset with a strong team spirit, contributing positively to a supportive and high-performing work environment. What We Offer: At Entegris, we invest in providing opportunity to our employees and promote from within. The new hire in this role will have the potential to grow and create relationships across the organization and be recognized for demonstrated success and adherence to company PACE values. Our total rewards package goes above and beyond just a paycheck. Whether you’re looking to build your career, improve your health, or protect your wealth, we offer generous benefits to help you achieve your goals. Competitive Contractual and Profit-Sharing Bonuses: Rewarding your hard work and dedication. Comprehensive Health Insurance: Tailored packages to meet your individual needs. Generous Paid Public Holidays: Enjoy 17 days off to celebrate and relax. Empowering PTO Policy: Take the time you need to recharge and come back refreshed. Education Assistance: Support for your continuous learning and development. Values-Driven Culture: Work with colleagues who embody People, Accountability, Creativity, and Excellence.