Specialist - Document Management

Job description

* Manage and maintain client-required documentation for employees and subcontractors. * Ensure compliance with client, legal, and regulatory documentation requirements. * Monitor and track document expiration dates, including occupational medical examinations, certifications, and mandatory training records. * Coordinate employee mobilization activities to support timely access to client sites and projects. * Submit and maintain records in client compliance and contractor management platforms (e.g., U-Verify, Avetta, RainbowTec). * Review documentation for accuracy, completeness, and compliance before submission. * Liaise with internal stakeholders, employees, vendors, and clients to resolve documentation and compliance issues. * Support technical teams in meeting client onboarding and site access requirements. * Generate and maintain compliance reports, dashboards, and tracking tools. * Identify and escalate compliance risks, documentation gaps, and overdue requirements. * Assist with internal and external audits by providing documentation and compliance evidence. * Develop and maintain documentation procedures, guidelines, and record-keeping standards. * Ensure compliance with data privacy and information security requirements when handling personal and sensitive information. * Continuously improve documentation workflows and compliance processes to enhance operational efficiency.