Specialist, Meeting Services -- Project Manager

Job description

When our values align, there's no limit to what we can achieve. At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do. Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference. 🎯 An Exciting Opportunity in Congress & Event Management Parexel, a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services (Project Manager) to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you. 📌 About the Role You'll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. You'll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards. 🔑 Key Responsibilities Congress & Event Management Lead congress delivery across all operational phases Oversee delegate travel and international meeting logistics Conduct site visits and manage on-site delivery Recommend venues and ensure compliance with industry guidelines Project Execution Lead project planning and maintain oversight of deliverables Manage supplier communication and resolve issues proactively Meet tight deadlines and provide quality control guidance Client Relationship Management Manage client expectations and scope changes Attend and lead client meetings and provide regular status updates Identify opportunities for follow-on business Finance & Budget Management Ensure accurate project scoping and budget management Monitor profitability and financial compliance Communicate cost implications to management Specialized Knowledge Maintain expertise in virtual meeting platforms and registration tools Stay current on industry knowledge, SOPs, and supplier landscape Work with minimal supervision and provide cover for Senior Specialist ✅ Essential Requirements Congress & Event Management Experience (REQUIRED) Proven conference and event organization experience Relevant experience in pharmaceutical, clinical research, or healthcare Demonstrated ability to manage meetings on time with high quality Strong understanding of international congress logistics Core Skills & Competencies Client-focused approach with professional communication skills Strong problem-solving and organizational abilities Technical expertise in meeting management tools and registration software Proficiency with Word, Excel, and PowerPoint Flexible attitude and willingness to work in matrix environments Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence Education Bachelor's Degree (REQUIRED) 🌟 Why Join Parexel's Meeting Services Team? Lead complex, high-profile projects in clinical research and pharma Work with prestigious international clients Develop expertise in a specialized, growing field Collaborate with talented colleagues across Account Management and Operations Make real impact on critical industry events 🚀 Ready to Make Your Mark? If you have the congress management experience we're looking for, and you're excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence. Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.