Specialist, Travel & Expenses

Are you a current Elekta employee? Please click here to apply through our internal career site Find Jobs - Elekta . We don’t just build technology. We build hope for everyone dealing with Cancer. Elekta is shaping the standard of care, together with healthcare providers, by developing precision radiation medicine that brings advanced radiotherapy into routine clinical practice. Our solutions support consistent, efficient and personalized care, addressing evolving patient needs. Through adaptive radiotherapy, precision treatment delivery and integrated workflows, Elekta supports care teams across a range of clinical settings. Each year more than 2 million patients are treated using Elekta solutions across over 130 countries. Elekta is headquartered in Stockholm, Sweden, with over 4,000 employees and offices in more than 40 countries. The company is listed on Nasdaq Stockholm. For more information, visit . We don’t just build technology. We build hope for everyone dealing with Cancer. Elekta is shaping the standard of care, together with healthcare providers, by developing precision radiation medicine that brings advanced radiotherapy into routine clinical practice. Our solutions support consistent, efficient and personalized care, addressing evolving patient needs. Through adaptive radiotherapy, precision treatment delivery and integrated workflows, Elekta supports care teams across a range of clinical settings. Each year more than 2 million patients are treated using Elekta solutions across over 130 countries. Elekta is headquartered in Stockholm, Sweden, with over 4,000 employees and offices in more than 40 countries. The company is listed on Nasdaq Stockholm. For more information, visit . Specialist, Travel & Expenses As a Specialist, Travel & Expenses, you will play a key role in ensuring the accuracy, compliance, and efficiency of Elekta’s global Travel & Expense (T&E) processes. Working within our finance operations environment, you will independently manage end-to-end T&E activities while supporting continuous improvement, standardization initiatives, and service excellence. You will collaborate with colleagues across the business, providing guidance on travel and expense policies, supporting employees with inquiries, and helping maintain strong financial controls. This is an excellent opportunity for a finance professional who enjoys working in an international environment and driving process improvements. What You’ll Do At Elekta Responsibilities Audit employee expense reports accurately and in a timely manner to ensure compliance with company policies and applicable regulations. Review and communicate expense discrepancies to employees and provide guidance on corrective actions. Support employees, managers, and business partners with questions relating to expense reports, travel bookings, corporate cards, policy compliance, and T&E processes. Collaborate with the wider Travel & Expense team to resolve operational issues and effectively manage workload fluctuations. Prepare analyses, reports, and reconciliations to support Travel & Expense operations and management reporting. Maintain and reconcile T&E-related accounts, ensuring data accuracy and completeness. Provide expertise and guidance on T&E policies, reporting requirements, and best practices. Handle complex or non-routine cases independently and support colleagues with issue resolution. Identify and recommend opportunities to improve processes, controls, and service delivery. Contribute to process standardization initiatives, including documentation, policy clarification, knowledge sharing, and training activities. Support internal and external audits by providing required information and documentation. Prepare T&E-related statistics and facilitate meetings and calls with internal stakeholders and local organizations. What You’ll Bring 2-3 years of relevant experience in Travel & Expense, Accounts Payable, Finance Operations, or a related finance function. Strong numerical and analytical skills with a high level of attention to detail. Knowledge of VAT principles and their application within expense processing. Excellent verbal and written communication skills. Experience working with integrated finance systems, ERP platforms, or expense management tools. Proficiency in Microsoft Office applications, particularly Excel, Outlook, and SharePoint. Ability to prioritize tasks, work independently, and meet deadlines in a fast-paced environment. Experience working within an international Shared Services or Global Business Services environment is an advantage. Fluent English language skills; additional European or other languages are considered beneficial. Continuous improvement mindset with a proactive and collaborative approach. What You’ll Get From Day One Private medical care (Medicover) Group life insurance Multikafeteria benefits platform, including access to the Multisport card After Successful Completion of the Probation Period Employee Pension Plan (PPE) Employee Assistance Program (EAP) offering psychological and legal support Glasses reimbursement Employee discounts platform Employee referral program Why Join Elekta? At Elekta, you will have the opportunity to contribute to a mission that helps improve the lives of people affected by cancer worldwide. You will work in a collaborative international environment where innovation, continuous improvement, and professional development are encouraged, while helping ensure efficient and compliant financial operations that support our global organization. We are an equal opportunity employer. We evaluate qualified applicants without regard to age, race, colour, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, veteran status, or any other protected characteristic.