This job is fully Remote! Clear and excellent English communication skills, technology skills, and organization skills, required.Overview of the PositionThe Educational Case Manager is integral to the success of Tutor Me Education by doing intakes with families/students, ,coordinating instructors, tracking student progress, and providing quality customer serviceActively support Tutor Me Education Regional OperationsProvide outstanding academic services to students and their familiesOperate seamlessly in a virtual operating environmentMaintain Tutor Me Education operating standards including people, financial, and academic standardsEnsure delivery of programs and initiatives for our students and school district partnersMeet operational excellence standardsProvide virtual administrative support to Regional Operations including answering phones, managing daily business data, and creating/ managing schedules with students and teachersManage class schedules to effectively staff sessions and meet company efficiency and usage targetsManage virtual tutoring sessionsMonitor all students’ academic progressHelp ensure flawless execution of programs and initiativesManage your own time in compliance with company and regulatory requirementsConduct conferences with partner program directors to review progress, adjust academic plans, and renew enrollmentsOther responsibilities – as required by the businessRelish building relationships with students and their familiesCase Management and ComplianceIEP/504 Oversight: Expertly implement and monitor IEP/504 accommodations, ensuring all educational supports are legally compliant and tailored to individual student needs.Quality Assurance: Audit instructional plans for rigorous alignment with state standards and specific IEP goals to ensure high-quality service delivery.Documentation & Reporting: Streamline check-in systems between families, schools, and service providers to maintain transparent communication and updated student records.Instructional Leadership & Clinical CoachingSpecialized Consultation: Act as a subject matter expert in SPED strategies, providing targeted coaching on Autism, ADHD, ELL, and behavioral interventions.Pedagogical Frameworks: Champion evidence-based practices including UDL (Universal Design for Learning), RTI/MTSS, and multisensory instruction across the caseload.Professional Development: Facilitate monthly coaching cycles, including observations and feedback loops, to elevate the standard of care and celebrate milestone achievements.Onboarding & Provider ManagementProvider Readiness: Lead the onboarding and training of educational staff, ensuring they are proficient in navigating complex curricula, assessments, and individualized Learning Plans (LPs).Gradual Release Modeling: Conduct demo sessions using the "I Do, We Do, You Do" framework to mentor staff on effective student engagement and lesson execution.Resource Development & EdTech IntegrationResource Architecture: Build and manage a "Virtual Resource Hub," including SPED toolkits, progress-monitoring instruments, and planning templates.Systems Optimization: Enable and troubleshoot educational technology (e.g., ReadWorks, Boom Cards) through the creation of "one-pager" guides and video tutorials for stakeholders.Data-Driven Decision MakingProgress Monitoring: Utilize assessment data to establish baselines, set SMART goals, and track student mastery over time.Strategic Intervention: Analyze data trends to adjust support systems and ensure students are consistently meeting their developmental and academic benchmarks.RequirementsQualificationsTime management, planning, and prioritizationAbility to organize and manage multiple responsibilities successfullyExhibits professional and approachable demeanorAbility to prioritize and focus on key objectives, which may change from month to monthEffective communications both in virtual environmentsProficient in using all communication media including in person, phone, and videoAbility to build engagement and trust in virtual relationships, whether with customers or with team membersWorks Well With OthersLearning agility – able to adapt to changes in work environment by changing behaviors as requiredAble to acquire new skills as requiredAbility to engage, manage and grow virtual relationships with customers, employees, and business partners (e.g. local schools)Ability to manage remote teachersAbility to work independentlyHigh tolerance for ambiguityBachelor’s Degree required2-3 years progressive career growthExperience working in a virtual operations and team environmentBilingual in English and Spanish beneficial but not requiredProficient in Microsoft Office and Google applicationsBenefitsFully Remote!PTOEtc.
This job is fully Remote! Clear and excellent English communication skills, technology skills, and organization skills, required.
Overview of the Position
- The Educational Case Manager is integral to the success of Tutor Me Education by doing intakes with families/students, ,coordinating instructors, tracking student progress, and providing quality customer service
- Actively support Tutor Me Education Regional Operations
- Provide outstanding academic services to students and their families
- Operate seamlessly in a virtual operating environment
- Maintain Tutor Me Education operating standards including people, financial, and academic standards
- Ensure delivery of programs and initiatives for our students and school district partners
- Meet operational excellence standards
- Provide virtual administrative support to Regional Operations including answering phones, managing daily business data, and creating/ managing schedules with students and teachers
- Manage class schedules to effectively staff sessions and meet company efficiency and usage targets
- Manage virtual tutoring sessions
- Monitor all students’ academic progress
- Help ensure flawless execution of programs and initiatives
- Manage your own time in compliance with company and regulatory requirements
- Conduct conferences with partner program directors to review progress, adjust academic plans, and renew enrollments
- Other responsibilities – as required by the business
- Relish building relationships with students and their families
Case Management and Compliance
- IEP/504 Oversight: Expertly implement and monitor IEP/504 accommodations, ensuring all educational supports are legally compliant and tailored to individual student needs.
- Quality Assurance: Audit instructional plans for rigorous alignment with state standards and specific IEP goals to ensure high-quality service delivery.
- Documentation & Reporting: Streamline check-in systems between families, schools, and service providers to maintain transparent communication and updated student records.
Instructional Leadership & Clinical Coaching
- Specialized Consultation: Act as a subject matter expert in SPED strategies, providing targeted coaching on Autism, ADHD, ELL, and behavioral interventions.
- Pedagogical Frameworks: Champion evidence-based practices including UDL (Universal Design for Learning), RTI/MTSS, and multisensory instruction across the caseload.
- Professional Development: Facilitate monthly coaching cycles, including observations and feedback loops, to elevate the standard of care and celebrate milestone achievements.
Onboarding & Provider Management
- Provider Readiness: Lead the onboarding and training of educational staff, ensuring they are proficient in navigating complex curricula, assessments, and individualized Learning Plans (LPs).
- Gradual Release Modeling: Conduct demo sessions using the "I Do, We Do, You Do" framework to mentor staff on effective student engagement and lesson execution.
Resource Development & EdTech Integration
- Resource Architecture: Build and manage a "Virtual Resource Hub," including SPED toolkits, progress-monitoring instruments, and planning templates.
- Systems Optimization: Enable and troubleshoot educational technology (e.g., ReadWorks, Boom Cards) through the creation of "one-pager" guides and video tutorials for stakeholders.
Data-Driven Decision Making
- Progress Monitoring: Utilize assessment data to establish baselines, set SMART goals, and track student mastery over time.
- Strategic Intervention: Analyze data trends to adjust support systems and ensure students are consistently meeting their developmental and academic benchmarks.
Requirements
Qualifications
- Time management, planning, and prioritization
- Ability to organize and manage multiple responsibilities successfully
- Exhibits professional and approachable demeanor
- Ability to prioritize and focus on key objectives, which may change from month to month
- Effective communications both in virtual environments
- Proficient in using all communication media including in person, phone, and video
- Ability to build engagement and trust in virtual relationships, whether with customers or with team members
- Works Well With Others
- Learning agility – able to adapt to changes in work environment by changing behaviors as required
- Able to acquire new skills as required
- Ability to engage, manage and grow virtual relationships with customers, employees, and business partners (e.g. local schools)
- Ability to manage remote teachers
- Ability to work independently
- High tolerance for ambiguity
- Bachelor’s Degree required
- 2-3 years progressive career growth
- Experience working in a virtual operations and team environment
- Bilingual in English and Spanish beneficial but not required
- Proficient in Microsoft Office and Google applications
Benefits
Fully Remote!
PTO
Etc.
