Sr. Accounts Payable Analyst (Remote)

Job description

If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job. A Brief Overview We are looking for a Accounts Payable Senior Analyst to support Stanford Health Care's accounts payable operations and systems. The perfect candidate for this role is someone that has experience leading a team of AP Analysts and has the ability to institute AP best practices. You will help grow and evolve SHC's new AP Analysts group to drive consistent and improved vendor and business visibility for all things payments. You will also help bridge knowledge gaps associated with payment issues in the Procure-to-pay workflow, and collaborate with technical teams and build strong cross functional relationships across between all P2P stakeholders. Locations Stanford Health Care What you will do Employees must abide by all Joint Commission requirements including, but not limited to, sensitivity to cultural diversity, patient care, patients’ rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings. Track vendor statement analysis and bring visibility to recurring payment issues Lead and train other AP Analysts on efficient vendor reconciliation practices. Act as the main contact for escalations or complicated payment issues. Consolidate business needs from AP Analysts, Processors, Purchasing, Receiving, or any other SHC business teams and bring recommendations to AP leadership group. Perform weekly/monthly assessment of vendor reconciliation status Providing recommendations on payments / system related improvements for invoicing, including OCR solution for invoice processing and host-2-host (H2H) payment integration with bank partners Facilitate report development needs to improve Accounts Payable processing performance and research needs. Partner with internal technical teams and business partners to drive automation and efficiencies in the P2P process Work cross-functionally with SHC Finance, Sourcing, Purchasing, MDM, and Technical teams Perform other duties and ad hoc projects as assigned, such as analysis of supplier statement of account reconciliations. Manage the full accounts payable cycle from receipt of invoices to payment. Uphold and drive SHC Purchasing/Payment policies and procedures. Educating both suppliers and internal business areas on requirements to improve invoice and payment processing. Responsible for IRS 1099 compliance and reporting associated with their respective vendor portfolio. Manage vendor relations and build effective partnerships. Collaborate with suppliers and resolve all issues for portfolio. Monitor all invoices and accounting issues, resolve any escalated issues for same. Analyze processes, recommend improvements for same and manage all internal controls on documents. Perform vendor payment reconciliation monthly and serve as subject matter expert for various account payable functions Education Qualifications Bachelor's degree in a work-related field/discipline from an accredited college or university. Experience Qualifications Four (4) years of progressively responsible and directly related work experience as a team leader, supervisor, or manager (Accounting, Accounts Payable, GL, Procure-to-Pay, or any other Finance related area), Lawson ERP experience is a plus Required Knowledge, Skills and Abilities Understanding of SOX and Tax compliance for Supplier Invoices and Payments Develop and train other AP Analysts on the tools and processes to perform for root causing and resolving payment issues. Innovation - a desire to continuously improve systems and workflows Curiosity and passion - our team members ask probing questions, challenge the status quo, make changes to improve processes, and have fun while doing it; having a positive attitude and never settling for “good enough” are key Relationship builder - ability to cultivate strong cross functional relationships and communicate effectively with team members and business partners Adaptable - comfortable in an ambiguous, fast changing environment Systems savvy - comfortable learning and implementing new systems; advanced skills in Excel, Google Sheets, and other systems to analyze large data sets and automate manual tasks; experience implementing an OCR system to capture invoices is a strong plus; experience with Lawson and/or ERP systems is a plus Vendor management - ability to manage vendor account and identify areas of opportunity to streamline and automate the Accounts Payable process Accurate and detail oriented Ability to work under pressure; accountable for payments associated with the respective or assigned vendor grouping. Excellent interpersonal and customer service skills necessary to articulate policies, requirements, and recommendations clearly in a respectful manner Proficient with Excel, Power Point, Word, and other office software tools Ability to communicate effectively both verbally and in writing Ability to maintain confidentiality with sensitive information Knowledge of accounts payable terminology and methods Knowledge of basic mathematics Knowledge of computer systems and software used in functional area Skills: Data entry and keyboarding skills Licenses and Certifications None These principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements. Base Pay Scale: Generally starting at $39.71 - $51.62 per hour The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.