SR Accounts Payable Representative

Job description

Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description Please note: This position is currently open; however, timing and hiring needs may vary based on business priorities and role alignment. We are reviewing interest to ensure the best fit for current or upcoming opportunities, which may differ in scope or timing. By expressing interest, your information will be considered and we may reach out if a relevant opportunity aligns. The Accounts Payable Representative supports the Procure to Pay (P2P) function by ensuring timely, accurate, and compliant processing of supplier invoices and payments in line with company policies and procedures. The role operates with limited supervision and is responsible for handling more complex activities within Accounts Payable, including issue resolution and stakeholder support. The position contributes to process stability, supports knowledge sharing within the team, and ensures adherence to internal controls, audit requirements, and payment terms. Key Responsibilities: Invoice Processing & Controls: - Process vendor invoices accurately and timely in accordance with established procedures, internal controls, and payment terms. - Verify invoice completeness and accuracy, including proper documentation, approvals, tax treatment, and accounting entries. - Ensure invoices are correctly posted in the relevant financial systems to enable on-time supplier payments. Dispute Resolution & Analysis: - Analyze invoice and payment discrepancies and support resolution activities. - Manage more complex or escalated cases related to invoice processing, pricing, quantities, or master data. - Coordinate with Procurement, Receiving, Finance, and other stakeholders to resolve discrepancies. Vendor & Stakeholder Communication: - Serve as a point of contact for vendor inquiries related to invoice status, payments, and disputes. - Maintain professional communication with suppliers and internal customers. - Provide timely follow-up and guidance on P2P-related matters. Systems & Process Knowledge: - Use ERP and financial systems (e.g., SAP, Oracle or equivalent) to process transactions and investigate issues. - Maintain strong working knowledge of P2P processes, policies, and controls. - Identify recurring issues and contribute to improvement discussions. Support, Knowledge Sharing & Transition Activities: - Act as a subject-matter resource for standard Accounts Payable processes. - Support onboarding, training, and knowledge transfer activities. - Contribute to transition or process change activities. Compliance & Continuous Improvement: - Perform activities in compliance with internal policies, procedures, and control requirements. - Support audit activities as required. - Contribute to continuous improvement initiatives. Basic Requirements: - Bachelor’s degree in accounting, Finance, Business Administration, Economics, or related field, or equivalent experience. - 2–3 years of experience in Accounts Payable or related finance role. - Experience in a Shared Services environment. - Proficient English (written and spoken). - Strong MS Office skills. - Experience with at least one ERP system. Preferred Qualifications: - Experience with reporting or invoice analysis. - Exposure to transitions or process improvements. Competencies: - Attention to detail and accuracy. - Analytical and problem-solving skills. - Ability to manage priorities and deadlines. - Customer-focused mindset. - Professional conduct and integrity. At Thermo Fisher Scientific, we are driven by our mission to enable our customers to make the world healthier, cleaner, and safer. As an Accounts Payable Representative III, you will have the opportunity to contribute to this mission by ensuring the flawless execution of accounts payable processes. Your work will directly impact on the success of our organization and its ability to compete in the global market. We pride ourselves on our inclusive and collaborative culture, where every voice is valued, and ideas are encouraged. We believe that diversity and inclusion are essential for encouraging innovation and driving business success. As an equal opportunity employer, we are committed to providing a workplace that is free from discrimination and harassment. Apply today and be part of a company that is making a difference!