Sr Business Administrator

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 160 Trustee Rd, Rochester, New York, United States of America, 14627 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 220560 CEIS-SEAS Work Shift: UR - Day (United States of America) Range: UR URG 112 Compensation Range: $70,600.00 - $105,800.00 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: Under the general direction of the Director, and with considerable latitude for independent judgment, this position is responsible for managing the fiscal, administrative and personnel aspects of the Center for Emerging & Innovative Sciences. Specific responsibilities include developing management information/financial analyses for the Director for strategic planning, professional budget, space allocations, staffing and equipment utilization. Additional responsibilities include preparing project budgets for extramural grant activities with the Director or other faculty PI’s and/or department administrators as well as monitoring and reporting the associated budget activities. This includes managing the operational aspects of a university-based center in the College’s engineering school as well as supporting the NYS contract agreement that primarily funds CEIS. This position acts as liaison for financial information with CEIS and the Center’s sponsor(s), the College/URMC departments with funded projects, the College and Hajim School Deans’ Offices and administrative and research personnel at outside institutions with CEIS-funded projects. ESSENTIAL FUNCTIONS Fiscal Administration Develop and control salary and operating budgets pertaining to CEIS including the training of staff in developing budgets. Evaluate and approve staff personnel forms including changes in distribution and annual raises. Develop analyses of budget data requested by Director, Dean's Financial Office or funding agency including budget exceptions, trends and variance reporting. Oversee all accounting and purchasing functions for NYSTAR management account and additional Federal program accounts to ensure compliance with contract including reconciliation, problem resolution, analysis of expenditure trends relative to budgets and review/approve invoices. Review monthly ledgers and direct resolution of discrepancies attributed to incorrect entries, etc. Respond to intermittent requests for department ledger budget information and orchestrate annual zero/low balance account close out in order for accounts to meet GL/SL account purge eligibility. Center Administration Plan and direct administrative and programmatic support for CEIS activities in order to effectively manage available resources (personnel, space, supplies, computers/network and office equipment). Direct annual CEIS events and production of annual report. Produce semiannual Progress & Reimbursement Request reports for active NYS contracts as required and annual progress reports for expired contracts through specified end date. Manage annual economic impact reporting to ESD. Facilitate RFP process for CAT and STAR programs. Track project submissions, perform due diligence on project and budget documents in advance of committee review, organize review committee meetings and ranking results and issue award/no award letters to faculty and department administrators. Respond to annual requests for AS&E annual report, ASEE/USN&WR survey from the Dean’s Office and information for annual lobbying filing prepared by University Government Relations. Maintain good working relationship with CEIS’ designated ESD/NYSTAR and other sponsored research contacts as well as internal and external faculty/departments associated with CEIS partners. Participate in sponsor hosted meetings, webinars as required. Research Administration Develop project budgets for extramural activities with the CEIS Director or other faculty as PI. Control and report the associated budget activities from beginning of contract/award through renewal(s) and close out. Review monthly ledgers and direct resolution of discrepancies attributed to incorrect entries, etc. Plan and direct the administrative and programmatic support for research activities in order to effectively manage existing resources (personnel, space, supplies, computers and office equipment). Maintain CLASP (Continuous Learning for Administrators of Sponsored Programs) certification by complying with annual program requirements. Personnel Administration Advise CEIS staff and student employees on all aspects of University policies, procedures and personnel administration including supervision, evaluation, progressive discipline, termination, employee rights and privileges, sick leave, vacation and benefits. Manage recruitment of staff and student employees with HR and Student Employment Office and maintain complete and accurate personnel records for staff. Resolve personnel administration problems. Develop requests for new positions and reclassification as appropriate, determine staffing needs. Prepare salary recommendations and monitor staff compensation levels to ensure equity. Perform performance evaluations for CEIS support staff and students. Determine appropriate training needs/opportunities with staff members and pursue cost-effective ways to provide training opportunities. General Administration Attend meetings and report pertinent information, updates, policy changes, etc. to CEIS management and staff. Meetings include: River Campus Administrators Group, (RCAG), College Administrators Meeting, Hajim School Administrators Meeting, CLASP meetings, and IORA meetings. Direct specific projects as requested by the Director. Participate in daily problem solving of CEIS operational issues. Ensure Center staff and student employees comply with U of R policies and procedures. Represent the Center as required. Other duties as assigned. MINIMUM EDUCATION & EXPERIENCE Bachelor's degree and 5 years of relevant experience required Or equivalent combination of education and experience KNOWLEDGE, SKILLS AND ABILITIES Excellent problem-solving and decision-making skills required Advanced financial management skills, including experience with budget development and analysis required Strong analytical skills and proficiency in financial management software required Excellent communication and interpersonal skills required Experience in a university or healthcare setting preferred The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.