Summary
Oversees contract lifecycle, assisting with regulatory and compliance initiatives, contract negotiations, program change order analysis and support. Manages programs, ensuring they are performed and delivered according to contract requirements. Develops client relationships, identifies and mitigates risks through working closely with the program execution team. Monitors compliance with applicable laws and regulations, and assists in the development of strategies to enhance governance practices.
Essential Duties and Responsibilities
Contract Management
- Lead or support the drafting, negotiation, and review of a wide variety of contracts, including for employees, vendors, clients, NDAs, consulting, real property agreements, and professional services agreements.
- Manage and enhance Greenpoint’s contract management system solution, including prompt filings and tagging, and accurate tracking of renewals, expirations, and obligations. Maintain Key Performance Indicators (KPIs) and visual controls and assist with regular reporting to internal stakeholders.
- Collaborate with internal stakeholders to track contractual obligations, resolve complex contractual issues, and align with company policies and strategic objectives.
- Works closely with Client Services in support of warranty administration and closing out delivery commitments in support of contractual compliance.
- Ensures aircraft redelivery is conducted in accordance with contractual terms and conditions and manages contracting with redelivery service providers as needed such as, but not limited to, for pilots, fuel, fixed based operators, and tax exemption.
- Actively participates in Daily Contracts Tag-up and maintains visual board to identify and mitigate risk exposure.
- Coordinates the gathering of information, materials, documents, reports, and evidence necessary to respond to discovery and overall litigation management.
- Oversees all Greenpoint insurance policies, conducts gap analysis periodically and project-specific insurance analysis and as necessary help Insurance Focal for Greenpoint.
- Acts as back-up to key team members as requested.
- Other duties as assigned.
Regulatory, Governance and Compliance Support
- Collaborate with legal team and internal stakeholders to develop and execute compliance programs including those related to trade compliance, export control, and client and supplier screening.
- Monitor and track regulatory changes, ensuring that the organization remains compliant with all relevant laws, standards, and industry regulations.
- Conducts legal research and analyzes case law in all areas of contract law, and assists Director, Contracts in developing and publishing legal policies such as FCPA and trade compliance policies.
- Conduct comprehensive risk assessments to identify potential threats and vulnerabilities within the organization’s operations.
- Assist in the development, implementation, and revision of corporate policies and procedures to align with best practices and compliance requirements.
- Collaborate with internal and external audit teams, providing documentation and evidence as needed to demonstrate compliance and adherence to governance standards.
- Develop, implement and maintain incident response plans to effectively address and mitigate risks.
- Develop and deliver training programs to educate employees on governance, risk, and compliance matters, fostering a culture of awareness and accountability.
- Identify opportunities for enhancing governance processes and recommend improvements to reduce risk exposure and enhance operational efficiency.
Leadership
- Mentors Contract Associates and Contracts Managers, as appropriate, needed, or instructed, to ensure flow down of Lessons Learned and knowledge transfer.
- Contributes to a positive work atmosphere by displaying Green Behaviors and communication focused on building effective working relationships with customers, clients, co-workers, and management.
- Maintains regular attendance including being at work, being on time to work, logging in hours timely, and working full shifts.
- Participates in, and contributes positively, to leadership meetings.
- Models the way for junior employees.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Greenpoint Core Competencies
- Adaptability - Adapts to changes in the work environment, manages competing demands, and accepts constructive criticism/feedback and changes approach or method to best fit the situation.
- Communications - Expresses ideas and thoughts effectively in verbal and written form, exhibits good listening and comprehension, keeps others informed and uses appropriate communication methods.
- Dependability - Responds to requests for service and assistance, follows instruction and responds to management direction, takes responsibility for own actions and doing the best job possible, keeps commitments, and maintains reliable attendance.
- Initiative - Sets and achieves challenging goals, demonstrates persistence and overcomes obstacles, measures self against standard of excellence, recognizes and acts on opportunities, and takes calculated risks to accomplish goals.
- Teamwork - Balances team and individual responsibilities, exhibits objectivity and openness to others' views, gives and welcomes feedback, contributes to building a positive team spirit, and puts success of team above own interests.
- Work Quality - Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.
Job Core Competencies
- Cooperation – Establishes and maintains effective relations, exhibits tact and consideration, displays positive outlook and pleasant manner, offers assistance and support to co-workers, works cooperatively in group situations and works actively to resolve conflicts.
- Written Communications - Writes clearly and informatively, edits work for spelling and grammar, varies writing style to meet needs, and presents numerical data effectively.
- Planning & Organization – You prioritize and plan work activities, you use time efficiently, you plan for additional resources, you integrate changes smoothly, you sets goals and objectives, and you work in an organized manner.
- Oral Communications – You speak clearly and persuasively, you listen and get clarification, you respond well to questions, you demonstrate group presentation skills, and you participate in meetings.
Summary of Education, Experience & Certification
Bachelor’s degree in Business Administration, Legal Studies, Public Administration, Supply Chain, or a related field, a minimum of 10 years of experience in contract management, paralegal, legal operations or equivalent combination of education and experience.
One of the following certifications required:
- Certified Professional Contracts Manager (CPCM)
- Certified Commercial Contracts Manager (CCCM)
- Equivalent advanced contract management certification
Juris Doctor (JD) and (MBA, MPA, or related discipline) preferred.
Aviation background and aircraft interior experience preferred.
Employees working on programs subject to International Traffic in Arms Regulations must qualify as a US Person which is defined as a US Citizen, a Permanent Resident who does not work for a foreign company/foreign government/foreign governmental agency or organization, or a political asylee for legal compliance purposes.
Required Knowledge, Skills & Abilities
- In-depth knowledge of contract law and drafting.
- Experience with regulatory compliance frameworks and Enterprise Risk Management.
- Proficiency with contract management systems.
- Industry knowledge of ISO 9001 initiatives and processes preferred.
- Strong familiarity with Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Supplement (DFARs).
- Ability to spot contractual and legal issues and analyze the same to make recommendations to address them.
- Ability to mitigate program risk through development of contractual provisions.
- Ability to handle highly confidential information discreetly and professionally.
- Effective in communicating with diverse cultural groups as well as different levels from owners to factory floor personnel.
- Ability to read social situations, understand others’ motives, and strategically influence outcomes in organizational or social contexts
- Exceptional writing, organization, and project management skills with a keen attention to detail.
- Proven ability to navigate complex contractual negotiations and regulatory landscapes.
- Strong interpersonal and communication skills, with experience working cross-functionally across teams.
- Ability to work well independently and cross-functionally as part of an established and growing team.
- Strong problem-solving skills and proven ability to impact and influence.
- Ability to manage time and work successfully when faced with deadlines and competing demands.
- Ability to read and interpret complex contractual and legal documents.
- Ability to write routine reports, letters, contracts, and correspondence in a concise, effective, and persuasive manner.
- Ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
- Ability to sit for extended periods of time, use hands to lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds and have close/color vision ability to adjust focus.
- Ability to travel as required.
- Ability to work outside of core business hours as required.
The expected WA salary range for this position is between $109,000.00 - $150,000.00 USD. Actual compensation will be determined based on experience, education, location, and other factors permitted by law. Our suite of comprehensive benefits includes health care (medical, dental and vision), life insurance, paid time off and a 401(k) savings plan with company match.
About Greenpoint Technologies
Greenpoint delivers nose-to-tail VIP Jet aircraft interiors for private clients and Heads-of-State. We are proud to be known in the aerospace industry for our design and engineering innovation, award-winning company culture, and on-time delivery of our beautiful products. We use leading-edge tools and employee-built processes to deliver extraordinary, one-of-a-kind custom aircraft interiors. It’s complex work, but we work smart. In return for hard work, collaboration, and creativity, our people experience a culture custom built for high achievers:
- Big jobs and stretch assignments.
- High accountability environment, with transparent decisions aligned to values, open communication, and engaged leadership.
- Ability to make a big, visible impact on the end product.
We welcome diverse contributions and provide equal employment opportunities to all individuals without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
