Sr. Program Coordinator (A)

Job description

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet . The University of Miami's Miami Herbert Business School has an exciting opportunity for a fulltime Senior Program Coordinator to work in Coral Gables Campus. The Senior Program Coordinator oversees and coordinates the day-to-day operations of career-related services and programming for undergraduate business students, in accordance with the institutions academic and strategic missions. The Senior Program Coordinator operates with the goal of delivering high quality programs, by performing the specific duties below in identified areas and working independently toward carrying out departmental objectives utilizing the knowledge and application of departmental and University policies and procedures. Supervised by the Associate Dean of Undergraduate Career Advancement, the Senior Program Coordinator may direct and coordinate the activities of other employees and student workers performing exempt and nonexempt tasks. Salary: $56,512.50 per year Department Specific Functions Employer Development Plan, implement, evaluate, and monitor an effective employer relationship program; collaborate in the development efforts with regional and national companies through site and virtual visits and marketing. Develop and cultivate strategic relationships with internal and external communities (faculty, staff, alumni, business, the public sector, and not-for-profit entities), emphasizing aggressive development and marketing to expand internship and full-time employment opportunities specifically for undergraduate business students. Communicate effectively with employers as to status of searches, potential student applicants and employer needs throughout process. Create systems to effectively track, manage and report relationships, employment opportunities and engagement with internal and external communities. Develop and manage social media for the undergraduate business career development team; routinely update employer data and professional contacts. Develop, coordinate, and execute MHBS undergraduate career programs, workshops or other programs created by the Assistant Dean or Vice Dean. Create enhanced Winter Externship opportunities, when offered, for students through building alumni commitments and generating partnerships with MHBS Alumni Relations and Development. Coordinate applications for the not-for-profit summer internships. Build and maintain strategic and collaborative working relationship with other UM units, especially Toppel Career Center and the MHBS Graduate Career Advancement office. Work with internal and external stakeholders so that the program runs efficiently and effectively. Provide logistical support for employer visits. Represent Miami Herbert at various corporate functions to gain exposure in the Miami community and/or to represent the University employer/student functions. Data Management Collect, manage, analyze, and report data on all aspects of undergraduate career and employer relations activities. Assist in collecting data relating to internship history and full time hiring. Create data summaries of employer engagement, and annual hiring histories for purposes of annual report to Dean. Student Interface Assist in the administrative management of the career curriculum, including coordination with 18 student professional development leaders, assuring deliverables of student leaders are timely and appropriately prepared and respond to questions of student leaders in career curriculum. Coordinate communication of internship/full time employment opportunities, review student submissions, identify appropriate resume submissions, and submit appropriate resumes to employers in a timely fashion. Handle outreach, set up and attend workshops led by Assistant Dean, Faculty or Career Coaches related to employment curriculum or employer outreach. Serve as liaison between employers and students, assisting in identifying “right fit” opportunities for students and employers, and functioning as connector between students, employers, and alumni. Analyze submitted student resumes for compliance with MHBS guidelines, communicate with students as to compliance issues, and coordinate directing students to resources to assure compliance. Assist with logistics/support connected with Assistant Dean career curriculum or teaching obligations. Follow up with students as to status of interface with employers for specific job postings. GENERAL RESPONSIBILITIES Plan, implement and evaluate innovative programming as market trends change. Maintain high level of contact with employers to ensure they meet recruiting goals. Coordinate employer visits, including student outreach, location identification and set up. Participate in regular staff meetings. Plan and execute career-related events. Maintain a positive, engaged interaction with employers and students. Evaluate and measure the effectiveness of the undergraduate business career development and employer relations programs. Establish and continuously assess the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensure that operations are managed within authorized budgets. Model the University’s DIRECCT values. Department Specific Qualifications Education: Bachelor’s degree preferred Experience: Three (3) plus years corporate recruiting or career development experience preferred. A combination of relevant education, certifications and/or work experience will be considered. Knowledge, Skills and Attitudes: Superior written, verbal communication and presentation skills Ability to work in a fast-paced environment Ability to proactively identify projects, tactics and/or strategies to enhance the MHBS undergraduate career development program An entrepreneurial mindset, seeking to build content and create a robust, efficient career advancement infrastructure Ability to assess, organize, and prioritize multiple tasks Ability to assess skill set, personality and needs and fit for employment opportunities Ability to present to small and large audiences on career-related topics Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) Proficiency with internet use and research Proficiency with online employment search engines and management systems Excellent ability to solve complex problems and be creative and innovative Proven ability to use technology to analyze data, manage projects, and facilitate decision-making Ability to direct, manage, implement, and evaluate program operations Ability to establish program goals, and objectives that support the MHBS undergraduate career development mission Ability to effectively plan, delegate, and/or supervise the work of others Ability to lead, motivate, develop, and train others Demonstrated ability to complete assignments accurately and with attention to detail. Ability to analyze, organize and prioritize work under pressure while meeting deadlines. Ability to process and handle confidential information with discretion. Ability to work evenings, nights, and weekends as necessary. Ability to work independently and/or in a collaborative environment. Proficiency in computer software (i.e. Microsoft Office). Commitment to the University’s core values The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff