Staff Accountant

**This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Staff Accountant based in the United States.** As a Staff Accountant, you will play a key role in maintaining accurate financial records and supporting the accounts receivable and monthly close processes. You will oversee invoicing, payment application, collections follow-ups, and revenue reconciliations across multiple business lines. Working closely with the Accounting Supervisor and cross-functional teams, you will help ensure transactions are properly recorded, discrepancies are resolved, and financial schedules remain up to date. You will also contribute to month-end accounting entries, expense management, and the maintenance of audit-ready documentation. This role is ideal for a detail-oriented accounting professional who can manage recurring financial workflows while identifying issues and communicating proactively. You will join a collaborative finance environment where accuracy, accountability, and strong internal controls are essential. ### Accountabilities: You will manage day-to-day accounts receivable activities, support the monthly close cycle, and maintain reliable financial records in accordance with internal policies and US GAAP. - **Accounts Receivable and Collections:** Coordinate collection follow-ups across multiple business lines and revenue streams, maintain up-to-date accounts receivable aging notes, and escalate overdue accounts according to established policies. - **Payment Application:** Accurately and promptly apply incoming payments, including checks, ACH transfers, and wire transfers, to the appropriate customer accounts. Investigate and resolve short payments, discrepancies, and unapplied cash. - **Invoicing and Billing:** Prepare and distribute invoices through , including prebills, renewals, and affiliate content invoices, coordinating invoice timing with revenue schedules. - **Revenue Reconciliation:** Reconcile unearned and unbilled revenue against invoicing to prevent overbilling or underbilling for prepaid and installment customers. Maintain supporting schedules and recommend necessary adjustments. - **Month-End Close Support:** Prepare proposed month-end journal entries for revenue recognition, accruals, deferrals, intercompany due-to and due-from balances, and expense reimbursements using spreadsheets for review and posting by the Accounting Supervisor. - **Account Classification:** Support periodic reviews of transaction and account classifications, identifying categories that may need to be introduced, consolidated, or retired as business needs evolve. - **Expense Management:** Sync and classify corporate card transactions, verify that expense submissions comply with company policies, follow up on missing receipts, and maintain accurate transaction records for review and reconciliation. - **Documentation and Internal Controls:** Maintain close checklists, reconciliation reports, standard operating procedures, and supporting documentation to ensure records are accurate, complete, and audit-ready. - **Cross-Functional Collaboration:** Work with internal teams to resolve billing and collections issues, clarify discrepancies, and support timely financial processing. - **Accounting Compliance:** Follow established internal controls and apply US GAAP principles consistently across accounting activities. **Requirements:** You are a detail-oriented accounting professional who can take ownership of recurring financial processes, manage competing priorities, and communicate effectively with internal stakeholders and external customers. You bring a solid foundation in accounting principles, strong organizational skills, and a proactive approach to resolving discrepancies. - **Professional Experience:** At least 2 years of experience in accounting or bookkeeping, with direct exposure to accounts receivable, general ledger activities, and revenue support. - **Accounting Fundamentals:** Strong working knowledge of debits and credits, accrual accounting, and the fundamentals of revenue recognition. - **Accounts Receivable Knowledge:** Familiarity with invoicing, payment application, account reconciliation, collections follow-ups, and resolving billing discrepancies. - **Excel Proficiency:** Intermediate Microsoft Excel skills, including filters, lookup functions, and pivot tables. - **Attention to Detail:** Ability to maintain accurate financial records, identify inconsistencies, and ensure transactions are processed correctly and on time. - **Organization and Ownership:** Ability to manage recurring close activities, maintain schedules and documentation, and follow through on outstanding items. - **Communication Skills:** Clear and professional communication skills, with the ability to collaborate with internal teams and communicate with customers about billing and payment matters. - **Problem-Solving:** Proactive approach to identifying issues, investigating discrepancies, escalating concerns appropriately, and recommending adjustments. - **Preferred Experience:** Professional collections communication experience in a business-to-business (B2B) environment is an advantage. - **Industry Background:** Experience in media, advertising, events, subscription-based businesses, or software-as-a-service (SaaS) is helpful but not required. **Benefits:** - **Annual Salary:** $55,000–$65,000. - **Retirement Savings:** 401(k) plan with employer matching contributions. - **Healthcare Coverage:** Comprehensive benefits package, including health, dental, and vision insurance. - **Additional Insurance:** Access to ancillary insurance options. - **Paid Time Off:** Unlimited paid time off (PTO). - **Parental Leave:** Paid parental leave to support employees and their families.