Staff Assistant I, Graduate Business Programs

Job description

If you are a current University of Tampa student, please search for and apply to student jobs here via Workday. Job applications for current students will not be considered if submitted through the external career center. Position Details The John H. Sykes College of Business at The University of Tampa has an opening for a full-time Staff Assistant I. This position will be responsible for providing administrative support for the Graduate Business Programs office. Responsibilities • Serve as receptionist, first point-of-contact for all Graduate Business Programs Office inquiries, and assistant to all GBPO staff members. • Assist with day-to-day administrative operations, provide clerical support, and perform general office duties, such as answering office phones, copying, faxing, printing, and directing visitor traffic in the office. • Assist academic advisors with scheduling appointments, submitting announcements via Canvas, maintaining databases and filing systems, etc. • Input student data (e.g. new student data, processing applications for graduation, etc.) • Perform other duties as they arise, including assisting other faculty and staff in the above areas when they are not otherwise available. • Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds. • Handle incoming and outgoing daily departmental mail. • Maintain the Graduate Business Programs Office departmental email account. Respond to inquiries and/or forward to appropriate staff members. • Monitor all office supplies, copier refill needs, and coordinate with office vendors to maintain office equipment (e.g. printer cartridges for master copy machine, maintenance issues, etc.) • Assist with maintaining the Graduate Lounge, as well as departmental storage areas. • Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds. Qualifications • High school diploma required, two years of college is preferred. • Prior administrative office experience preferred. • Excellent written, oral, interpersonal and customer service skills required. • Ability to multi-task, establish priorities and manage time wisely. • Proficiency in MS-Office and Adobe Creative suite. • Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office. • Willingness to embrace new technologies and innovative organizational practices. Required Attachments Please be sure to attach all required documents listed below in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. 1. Cover letter 2. Resume Work Schedule • Monday through Friday, 8:30 a.m. to 5:00 p.m. • Summer – Monday through Thursday, 8:00 a.m. to 5:30 p.m. • Some Saturdays are required (8 per semester) Monday-Friday schedule is adjusted during these weeks. The University of Tampa offers great benefits to include: • FREE Tuition • Generous paid leave • Wellness initiatives • 100% Employer-Funded Health Reimbursement Account • 100% Employer-Paid Short & Long Term Disability Insurance • 100% Employer-Funded Employee Assistance Program • Discounted On-Campus Dining Meal Plans • FREE On-Campus Parking • FREE Access to Campus Amenities (pool, library, campus events and more) • Fitness Center • Pet Insurance • Flexible Spending Accounts • And more! Submission Guidelines To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application. Background Check Requirements Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report. Additional Information This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.