Start-up Hub Office Administrator

About the Opportunity Start-up Hub Office Administrator Position overview Department Entrepreneurship Location Northeastern University Start-up Hub 9a Crosswall, EC3N 2PX (On-site) Term Full-time, Permanent; 37.5 hours per week Monday to Friday, 9.00 to 17.30 (flexibility required for evening events) Salary Range £30,000 per annum, depending on experience Benefits The university supports staff maintaining a good work/life balance, offer flexible working and parental leave opportunities, an Employee Assistance Programme which provides free, confidential advice on both home and work concerns as well as optional private medical insurance, season ticket loans and being part of the cycle to work scheme. Direct Reports None Reports to Richard Corps Start September 2026 The role Our amazing Start-up Hub houses a broad and exciting selection of start-ups from multiple industry sectors, allowing them a unique home to grow their business. ​​​​​ The Hub is 7,800 sqft, over two floors and includes a Boardroom, multiple huddle rooms and two kitchen areas all featuring the latest audio and visual equipment. We have 61 formal working desks plus multiple casual seating areas which will house over 20 start-ups. NU London has created this unique space to deliver new experiential opportunities for students as each start-up will provide work experience opportunities, providing real world experience. The University is looking for an Office administrator to run the front reception desk, carry out administration duties and office procedures within our new Start-up Hub. The expectation of the role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety. We require someone with sound judgement, strong communications and problem-solving skills to ensure the smooth running of the office and support day to day operation. The role will report to the Head of Entrepreneurship, and the person forms part of the wider staff body. The person will collaborate closely with other departments where needed, but you will also have opportunities to work autonomously. Duties and Responsibilities to: The primary role is to run the reception desk to manage access for start-ups and their desks and ensure University security policies are adhered to. Day to day administrative support to the Entrepreneurship department, including start-up contract management and monitoring, onboarding and offboarding, and general contribution to the development of the start-up space and its strategy/deliverables. Full administrative support with meetings and events in the space, including note taking, catering, room bookings, set up and additional requirements. Co-ordinating and help to run events within the start-up hub, which will involve evening work (time off will be given in return) Provide administrative support to the VP, Global Entrepreneurship, including diary management, meeting coordination, travel arrangements, preparation of papers and general day-to-day administration. Coordinate meetings, maintain action logs, prepare agendas and presentations, and provide administrative support for global entrepreneurship projects and initiatives. Support the administration of Northeastern’s student-led entrepreneurial organisations, including meeting coordination, communications, documentation, records and event logistics. Provide administrative support to the Partnerships & Alumni team, including maintaining databases and CRM systems, coordinating meetings, managing documentation and supporting partner and alumni communications. Support the planning and delivery of entrepreneurship events, partner visits, advisory boards and other strategic activities, ensuring all administrative and logistical requirements are delivered to a high standard. Contributing to content creation and communications for the space, including social media content and newsletters. Reporting site matters to the Facilities department as required for Health and Safety or building issues and/or for further support on repairs, maintenance, furniture, stationery/consumable requests, contractor co-ordination, visitor support if required. Basic troubleshooting relating to IT to support users of the space, limited to meeting room AV, Wi-Fi access and printing. Escalating to the IT department where necessary for further support. First Aider and Fire Warden for the location (training will be provided). Implementing and maintaining site specific procedures/office administrative systems. Person specification criteria (essential / desirable) Experience as an Office Manager, Front Office Manager or Administrative Assistant [E] Excellent written and verbal communication skills [E] Experience in content creation, including social media content, newsletters [D] Excellent time management skills and ability to multitask and prioritise work [E] Experience in supporting events management [D] Ability to work collaboratively and as part of a team, but to also have the ability to work autonomously and manage own workload [E] Additional Information Enquiries Informal enquiries may be made to Richard Corps . However, all applications must be made in accordance with the application process specified. Application process Applications must include a covering letter of no more than one page and a full curriculum vitae. Participation in the equal opportunities section is encouraged, but voluntary. Please note this role may require a basic or enhanced DBS check. Please note this role may require a basic or enhanced DBS check. Our organisation acknowledges the duty of care to safeguard, protect and promote the welfare of our students and staff, and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and Ofsted requirements. You must adhere to the above if you are offered a role with NU London. Applications are welcome from all sections of the community and will be judged on merit alone. We welcome applications from all underrepresented groups, including the Global Majority. Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. This role is not eligible for visa sponsorship Position Type General Administration Salary Range £30,000 per annum, depending on experience Additional Information About the University Northeastern University London (NU London) is a prestigious higher education institution based in the heart of London and is part of Northeastern University’s global campus network. Overlooking the River Thames near Tower Bridge, NU London offers academically challenging educational programmes designed to inspire innovative thinking, encourage interdisciplinary study, and provide global experiences. The bright and modern campus offers award winning , contemporary facilities for students and staff including state of the art audio visual technology in its teaching and meeting spaces. Inspired by excellence, infused with an energy of ideas and ability in motion, at NU London, being a part of our staff is to be a part of a collective of entrepreneurs and educators, builders and thinkers. NU London is growing quickly, offering opportunity and growth for our staff. Currently hosting 1,500 students, our aim is to have 4000 students by 2028/29. Choose NU London As well as the exciting opportunities this role presents, the University supports staff maintaining a good work /life balance, your health and wellness are of utmost importance to us, and our offerings encompass: 25 days annual leave, plus 8 bank holidays and winter break holidays (normally 2 days between Christmas and New Year). Access to personalised Continuous Professional Development (CPD) plans and opportunities. Support with private medical insurance. Eye test reimbursement. Cycle Scheme vouchers. 24/7 employee assistance/ support via our Employee Assistance Programme. Access to deals and discounts for food & shopping in the local area. Enquiries Informal enquiries may be made to: Richard Corps They can be reached at the following: However, all applications must be made in accordance with the application process specified. Application process Applications should be made by 00:00 on the job posting's end date (if applicable). Participation in the equal opportunities section is encouraged, but voluntary. Applications must include a covering letter of no more than one page that addresses the criteria for the role and a full curriculum vitae. The panel will be shortlisting for this position on a rolling basis so please apply as soon as possible. We reserve the right to close this post before the closing date if we receive a large number of applications. Please note all employees of Northeastern University London are required to undergo at least a basic DBS check. Our organisation acknowledges the duty of care to safeguard, protect and promote the welfare of our students and staff, and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and Ofsted requirements. You must adhere to the above if you are offered a role with NU London. For staff’s own wellbeing, for part time roles, the expectation is if you have multiple roles, they should not exceed full time (37.5 hours per week), and for full time roles, the expectation is that this will be your only role (apart from intermittent roles). Applications are welcome from all sections of the community and will be judged on merit alone. We welcome applications from all underrepresented groups, including the Global Majority. Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.