Student Account Financial Specialist – Future Opportunities

Student Account Financial Specialist – Future Opportunities

Location: AIM campus, Fremont, CA
Schedule Options: Full-time
Compensation: $28-$38 / hour, depending on experience, qualifications and other factors

Position Overview

We’re building a talent pool for future Student Account Financial Specialist openings, and we’re hoping to connect with individuals seeking temporary, temporary-to-permanent, or permanent employment.

If you have a strong background in financial operations and thrive in a fast-paced academic environment, we invite you to apply and be considered for upcoming roles.

This role is crucial to managing federal funding, alternative financing, and third-party billing—ensuring students are financially supported and institutional operations run smoothly.

Key Responsibilities

• Administer federal and alternative funding disbursements in compliance with all regulations

• Oversee third-party billing (WIA, TA, Vocational Rehab) and coordinate timely payments

• Track Title IV refunds and credit balances; ensure timely and accurate processing

• Review student accounts and ledgers to verify adequate funding and identify financial concerns

• Meet with students to arrange payment plans and monitor cash payments

• Manage account closeouts for graduates and drops, including reporting and compliance tasks

• Coordinate with Financial Aid on student refunds and process required exit documentation

• Maintain accurate records in CampusNexus, documenting financial transactions and communications

• Prepare weekly deposits and monthly submissions to accounting

• Support inventory management, receive signed agreements, and keep accurate office documentation

• Attend monthly Census Meetings, trainings, and relevant professional development events

• Mentor new staff and contribute to a positive, student-focused culture
• Complete additional assignments as directed by the Supervisor

Qualifications

Required:

• High School Diploma or GED (or equivalent professional experience)

• At least 2 years of financial/accounting experience, preferably in education

• Strong math, accounting, and problem-solving skills

• Proficiency in Microsoft Office

• Flexible availability, including occasional evenings and travel as needed

Preferred:

• Bachelor's degree in business, accounting, or related field
• Experience using CampusNexus or similar student information systems

Work Schedule

Final schedule is determined based on campus needs, but a typical schedule would be:

• Monday – Thursday: 2 days 9a-6p & 2 days 10a-7p
• Friday: 8a-5p.

What We Offer

In addition to a competitive wage of $28-$38 per hour, we offer full-time, permanent employees a robust benefits package designed to support your long-term success:

• 401(k) + Company Match

• Health, Dental, and Vision Insurance

• Life Insurance

• Paid Parental Leave

• Paid Time Off (PTO)
• Employee Assistance Program (EAP)

We are committed to offering a compensation and benefits package that promotes both career growth and personal well-being.

How to Apply

Submit your application today to be considered for future openings at AIM's Fremont, CA campus. Be sure to indicate your preference for temporary, temporary-to-permanent, or permanent employment.

Support students. Strengthen operations. Grow your career with us.

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