Student Intern – SharePoint & Digital Workplace

Job description

Job Posting Title: Student Intern – SharePoint & Digital Workplace ---- Hiring Department: Harry Ransom Center ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 10 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 16, 2026 ---- Location: UT MAIN CAMPUS ---- Job Details: The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings. If you're considering an internship at the Ransom Center, it's probably because you're deeply curious, humanities-oriented, and an enthusiastic student of literature, film, and/or the visual arts. These internships are available to all UT students and provide unique opportunities to work behind the scenes with experts at an important cultural institution with worldwide connections. Our ideal candidates come from a wide range of experiences, have a desire for learning and mentorship, and a passion for the work done at the Ransom Center. Purpose: This internship is for 10 hours per week for the Fall 2026 and Spring 2027 semesters. The SharePoint & Digital Workplace Intern will support the Harry Ransom Center's ongoing transition to a more collaborative and efficient digital workplace using Microsoft 365. This position will help departments organize information, improve internal communication, and develop user-friendly SharePoint sites and resources that make it easier for staff to find information and work together. The internship offers hands-on experience in digital workplace design, knowledge management, business process improvement, user experience, and organizational communications while working closely with staff across multiple departments. Responsibilities: Develop and maintain SharePoint sites and digital content by creating accessible, user-friendly pages; organizing information; migrating content from legacy locations; and ensuring consistency with organizational branding, navigation, and accessibility standards. Assist with business process improvement projects by documenting workflows, identifying opportunities to streamline administrative processes, and developing digital solutions using Microsoft Forms, Microsoft Lists, and Power Automate to improve efficiency and collaboration. Provide user support and develop training resources by assisting staff with SharePoint and Microsoft 365 tools, creating quick-reference guides and instructional materials, testing new features, gathering user feedback, and helping troubleshoot common usability issues. Required Qualifications: Current undergraduate or graduate student. S trong written and verbal communication skills . Excellent organizational skills and attention to detail. Comfortable learning new technology and software applications. Experience with Microsoft Office applications , specifically SharePoint and Power Automate . Interest in user experience, information organization, communications, technology, or project management. Ability to work independently while managing multiple assignments. Salary Range: $15.00/hour at 10 hour s per week Working Conditions: May work around standard office conditions, including repetitive use of a keyboard at a workstation. Ability to work outside in all types of weather, including extreme temperatures. May stand or sit for long periods of time. Work Shift: 10 hours per week. Schedule will be discussed at the interview and will be set by the supervisor and intern. Flexibility to work around class schedule . R equires onsite interaction with Ransom Center staff and collections. Occasional weekends may be required for mission-related events. Application Schedule and Job Date Information: Applications should be submitted by August 2, 2026. Start date of the position will be August 18, 2026, or later. End date will be on May 31, 2027. Required Materials Résumé Cover letter Letter of recommendation from a UT faculty member or someone who knows the candidate's professional qualification pertinent to this internship. Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation. ---- Retirement Plan Eligibility: Students in this position may choose to enroll in the UTSaver voluntary retirement programs. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.