Studio Manager, Workman

Job description

SUMMARY: The Workman Art Department is seeking to hire a Studio Manager. The Studio Manager will provide vital administrative and art management support to the Creative Director and Design Department as a whole and will interact heavily with art directors, designers, editorial, managing editorial, publicity/marketing, production and accounting departments to ensure timely workflow, department deadlines and interdepartmental requests. ESSENTIAL DUTIES AND RESPONSIBILITIES: Tracking of all cover mechanicals (galleys and jackets) Tracking cover briefs, copy submissions, and barcode files from various departments Uploading and maintaining cover jpegs and layered files on Aprimo (Digital Asset Manager) and server All invoicing / setting-up new vendors with finance department, tracking of invoice payment status and licensing information Updating art budget in Title Management system Providing cover jpegs and/or layered files to other departments that need them Sending out artist copies from the warehouse and assorted mockups and jackets to retail accounts as needed Attending all cover meetings, art status meetings, and production meetings General admin support to the department as needed Assisting with in-house color Epson proofing (especially with the Calendar team) – sending files to Epson and prepping Epson proofs for review. Coordinating with freelance designers to route covers and interiors, communicate schedules, and supply status updates KNOWLEDGE, SKILLS & ABILITIES REQUIRED: Adobe Creative Suite (Photoshop and InDesign especially) optimal but not required Experience in an art department / creative media workplace / art assisting optimal but not required Strong communication skills (verbal and written) with the ability to communicate clearly and follow up as needed with professionalism Excellent organizational skills with the ability to manage multiple schedules across various internal systems Strong time management skills with an ability to prioritize tasks Must be very comfortable with Mac operating systems, as all art department computers are Macs Must be very comfortable in Microsoft Office Must be comfortable with administrative duties as well as more creative tasks As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers. Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The compensation range for this position is $62,000-$65,000. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects. The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.