Subcontract Administrator

aevexaerospace

Tampa, Florida, United States · Tampa · United States

Posted Jan 5, 2026

Full-time
Remote
Operations - TS

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Job description

Work Arrangement

This is an onsite position.

Job Overview

AEVEX Aerospace seeks an experienced detail-oriented Subcontract Administrator to support multiple business units in a dynamic and fast paced manufacturing environment. This role is a full time, on-site position or remote position. The Subcontract Administrator works with the AEVEX team of procurement professionals, in support of DoD programs, to assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARs and International Traffic and Arms Regulations (ITAR). We are seeking a motivated self-starter who can work independently and as part of a team in a dynamic environment. Candidate must have knowledge of various contract types, knowledge and application of TINA and CAS, along with good verbal and written communication skills. Under limited supervision, the Subcontracts Administrator is responsible for activities that span the entire procurement cycle, including but not limited to: negotiation of non-disclosure agreements (NDAs) and teaming agreements, preparation of solicitation packages to subcontractors, evaluation of subcontractor proposals, price analysis, negotiation of terms and conditions, subcontract administration, issue resolution, and closeout activities.

Essential Functions

Responsible for Subcontractor Lifecycle from inception to completion in non-secure and secure environments.
Responsible for Proposal support of multiple business units
Participate in proposal solicitation review and coordination
Create Request for Proposals against government and AEVEX requirements
Responsible for issuance of Subcontractor RFPs, evaluating submitted proposals for price fair/ reasonableness and TINA requirements, managing proposal schedules and timelines.
Responsible for establishing and maintaining procurement parameters in MRP system
Assure compliance with applicable procedures. Prepare Subcontracting file to include all required analyses, certifications and documentation.
Negotiates Non-Disclosure Agreements, Teaming Agreements, Subcontract Terms and Conditions
Analyze risks and identify risk mitigation. Offer recommended alternative approaches designed to mitigate risks.
Acts as primary interface between subcontractors and the programs being supported for all subcontracts related issues, regularly interacts with program management, contracts, project control, finance, business development.
Administers subcontracts of various types (FFP/Cost-type, etc.) and complexity, utilizing various contracting vehicles (IDIQs, Master Agreements, OTAs, BOAs, etc.), assuring compliance with AEVEX procurement procedures and contractual obligations for price, delivery, quality, and performance.
Accountable for conducting cost analyses and setting benchmarks for improvement
Interfaces with Supply Chain Staff, Production, Engineering, Quality, Logistics, Senior Level Management, Accounts Payable and Contracts - Is a key and integral member of Integrated Product Teams (IPT's)
Perform other duties as required.

Standard Essential Functions

Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
Embodies AEVEX’s cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

Solid understanding of FAR/DFAR requirements as well as knowledge of ITAR regulations
Solid experience working with all contract types and contracting vehicles to include non-standard vehicles (IDIQs, Master Agreements, OTAs, BOAs, etc.)
Strong understanding of contract law, negotiation techniques, and risk management principles.
Excellent written and verbal communication skills.
Proficiency with contract management software and Microsoft Office Suite.
Working knowledge of FAR/DFARS
Proficiency in word processing, electronic spreadsheet, analysis techniques.

Education / Certifications

Bachelor’s degree in business administration, contract management, supply chain management, or related field.
Master's Degree Preferred
A certificate in one or more of the following areas is desired:
Certified Purchasing Manager (C.P.M.)
Certified Supply Chain Professional (CSCP) designation
Certified in Logistics, Transportation and Distribution (CLTD) program
Certified in Production and Inventory Management (CPIM) program.

Experience

5+ years of experience as a Subcontract Administrator in manufacturing environment.
3+ years applicable experience in the DoD/Federal industry and/or in positions with equivalent experience.
Experience with CPSR audits.
Experience in Hybrid Commercial / FAR compliant environment a plus.
Experience with enterprise resource planning programs can make a potential Supply Chain Manager more competitive.
Experience working in secure and non-traditional USG environments

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties the employee is:

Frequently required to sit, and to reach to use computers and other office equipment

Security Clearance

Ability to obtain/maintain a Top Secret/SCI DoD clearance, U.S. Citizenship required.

About AEVEX

AEVEX, headquartered in Solana Beach, California, supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation, remote sensing, and analysis solutions. The company's capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing, exploitation, and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define, develop, and deliver specialized solutions for airborne special mission needs for the U.S. Government, partner nations, and commercial businesses. AEVEX has major offices in California, Florida, North Carolina, Ohio, and Virginia.

AEVEX provides a full suite of comprehensive benefits, including a 401(k)-retirement plan, comprehensive Medical, Dental, Vision, Disability and Life insurance group coverage with a portion of the premiums paid by the company, professional development funds, and an Employee Assistance Plan (EAP) with counseling, legal help, child and elder care support, among other benefits for qualified employees.

Equal Employment Opportunity:

AEVEX is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religious creed, color, sex (including pregnancy, breast feeding and related medical conditions), gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship status, military and veteran status, marital status, age, protected medical condition, genetic information, physical disability, mental disability, or any other protected status in accordance with all applicable federal, state and local laws.