Subcontracts Administrator (SCA) I to IV

Job description

Amentum is currently seeking a Subcontracts Administrator to support our program in Alice Springs, Australia . Responsible for all phases of subcontract administration, cradle to grave, to include acquisition planning, source selection, cost/price analysis, negotiation, post-award administration and closeout. Responsible for ensuring compliance with government policies and procedures. Responsible for ensuring compliance with government policies and procedures. This position will be expected to possess a good understanding of government subcontracting, work independently with some instruction, be solution-oriented, contribute meaningfully to team and/or organizational goals, demonstrate good judgement and business acumen, collaborates with stakeholders and other departments when needed. We will consider any/all levels of experience, from SCA Level I through SCA Level IV R esponsibilities/Duties include but are not limited to the following: Prepare, review, and maintain subcontract and procurement documentation, including acquisition plans, agreements, SOWs, certifications, and correspondence, in compliance with regulations such as CPSR and FAR/DFARS. Develop, manage, and maintain subcontract files, including monitoring deliverables, modifications, and correspondence, while ensuring compliance and supporting closeout processes. Evaluate proposals, quotations, and RFPs; conduct negotiations with subcontractors regarding terms, conditions, and pricing; and prepare associated documentation. Coordinate with internal stakeholders (e.g., HR, finance, AP, and program teams) and external stakeholders (e.g., subcontractors and service providers) to ensure seamless workflow and issue resolution. Manage the lifecycle of agreements (NDAs, teaming, subcontracts, CTAs), from drafting to negotiation and execution, ensuring alignment with company policy and regulatory requirements. Conduct compliance oversight and provide guidance to project teams on regulations (CPSR, FAR/DFARS) and internal procedures to ensure legal and company standards are met. Provide proposal support, including issuing RFPs/RFQs, conducting data calls, and participating in kickoff and stand-up meetings for new projects. Deliver subcontracts training for staff, recommend process improvements, and ensure that project and subcontract goals are met. Track and evaluate subcontractor performance, including cost, deliverables, compliance with terms, and small business goals. Perform other duties as assigned or requested. Minimum Qualifications: SCA I Bachelor’s degree in business administration or related field, and two (2) years of experience in procurement, subcontracts, supply chain or related field; or a master’s degree and one (1) year of related experience. Two (2) years of experience in procurement or related fields may be substituted for each year of the four (4) years of college. Excellent communication and negotiation skills and working knowledge of SharePoint, Microsoft Office Suite, and integrated software applications are required. Knowledge of various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof). SCA II Bachelor’s degree in business administration or related field, and two (2) years of experience in procurement, subcontracts, supply chain or related field; or one (1) year of related experience. Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college. Excellent communication and negotiation skills and working knowledge of SharePoint, Microsoft Office Suite, and integrated software applications are required. Experience with various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof) SCA III Bachelor’s degree in business administration or related field, and five (5) years of experience in procurement, subcontracts, supply chain or related field; or one (3) year of related experience. Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college. Excellent communication and negotiation skills and working knowledge of SharePoint, Microsoft Office Suite, and integrated software applications are required. Experience with various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof) SCA IV Bachelor’s degree in business administration or related field, and eight (8) years of experience in subcontracts, procurement, supply chain or related field, or a Master’s degree and six (6) years of experience. Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college. Excellent communication and negotiation skills and working knowledge of SharePoint, Microsoft Office Suite, and integrated software applications are required. Experience with various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof) Preferred Qualifications: Experience with Costpoint or similar ERP system, to include use of the purchasing module WORK ENVIRONMENT, PHYSICAL DEMANDS, AND MENTAL DEMANDS The position is desk based and sedentary in nature, the ability to lift items up to 5kgs may be required occasionally. SECURITY CLEARANCE REQUIREMENT It is a condition of employment that employees obtain and retain the appropriate level of security clearance and medical clearance applicable to each role. The employee will initially require a NV1 with the intent of applying for a Top-Secret Positive Vetting (TSPV) Department of Defense Security Clearance (Australian) or TS/SCI (U.S.) clearance STATEMENT OF WORK REQUIREMENTS All personnel assigned to work at site shall be: At least 18 years of age. Able to fluently read, write and speak English Australian or US Citizen T his position is designated as a safety sensitive position. As part of our commitment to maintaining a safe and compliant work environment, Amentum is a drug-free workplace and requires all personnel to comply with company drug and alcohol policies as a condition of employment. Employment is contingent upon successful completion of the drug screening process. Please note that this may include pre-hire screening for marijuana, as well as other federally controlled substances due to Amentum’s role as a federal contractor and trusted partner to the US Government. Other Responsibilities: Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams. Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities. Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.