Our client is a prominent Australian retail organisation dedicated to providing high-value everyday goods to communities nationwide. Supported by an extensive property and logistics network, they rely on streamlined supply chain operations to power their retail network. They are now seeking to hire a Supply Chain Admin Assistant to maintain accurate operational data and support daily logistics functions. In this role, you will process transport documentation, manage system data in SAP, and liaise with key partners to ensure seamless supply chain performance.Job ResponsibilitiesData Entry & Systems Administration Accurately create and maintain inbound deliveries in SAP for international purchase orders Input shipment and costing information for inbound containers into system platforms with high precision Review operational data to identify and resolve discrepancies or missing information prior to processing Maintain data integrity by adhering strictly to established processes, standards, and timelines Support the smooth flow of inventory and financial information through timely data entry completion Invoice Processing & ReconciliationReceive, review, and validate freight carrier invoices across multiple electronic formats Verify transport charges against approved rate cards, contracts, and master data Investigate invoice discrepancies, service errors, or pricing exceptions and escalate when required Prepare carrier approval documentation for the finance team in line with business protocols Follow up on outstanding invoice queries to ensure prompt resolution Logistics & Operational SupportTrack warehouse transfers and update logistics planning tools regularly Liaise with shipping lines, transport carriers, and freight providers regarding shipment status Keep key internal stakeholders updated on incoming shipments, container movements, and potential delays Assist in preparing operational reports, data requests, and administrative updates Maintain organised electronic records and documentation in accordance with business requirements Workplace Safety & CompliancePromote and comply with company health, safety, and operational policies Identify and report potential safety hazards or operational incidents promptly Participate in return-to-work programs and maintain a safe working environmentRequirementsProven administrative experience within a supply chain, logistics, or finance support environment Demonstrated experience handling invoice validation, cost verification, or financial administration High attention to detail and exceptional data entry accuracy Strong organizational and time management skills Effective written and verbal communication skills for stakeholder coordination Proven problem-solving and exception management capabilitiesNice-to-Have SkillsExperience using SAP or similar ERP systems Intermediate capability in Microsoft Excel Prior experience working with freight, shipping, or transport documentation Experience working within a fast-paced retail supply chain settingBenefitsPermanent work-from-home set-upDayshift (Australian Eastern Daylight Time business hours)Full-time opportunityHMO (STAFF only)Annual leaveChristmas Bonus equivalent to 1 month's wage (pro-rate)
Our client is a prominent Australian retail organisation dedicated to providing high-value everyday goods to communities nationwide. Supported by an extensive property and logistics network, they rely on streamlined supply chain operations to power their retail network.
They are now seeking to hire a Supply Chain Admin Assistant to maintain accurate operational data and support daily logistics functions. In this role, you will process transport documentation, manage system data in SAP, and liaise with key partners to ensure seamless supply chain performance.
Job Responsibilities
Data Entry & Systems Administration
- Accurately create and maintain inbound deliveries in SAP for international purchase orders
- Input shipment and costing information for inbound containers into system platforms with high precision
- Review operational data to identify and resolve discrepancies or missing information prior to processing
- Maintain data integrity by adhering strictly to established processes, standards, and timelines
- Support the smooth flow of inventory and financial information through timely data entry completion
Invoice Processing & Reconciliation
- Receive, review, and validate freight carrier invoices across multiple electronic formats
- Verify transport charges against approved rate cards, contracts, and master data
- Investigate invoice discrepancies, service errors, or pricing exceptions and escalate when required
- Prepare carrier approval documentation for the finance team in line with business protocols
- Follow up on outstanding invoice queries to ensure prompt resolution
Logistics & Operational Support
- Track warehouse transfers and update logistics planning tools regularly
- Liaise with shipping lines, transport carriers, and freight providers regarding shipment status
- Keep key internal stakeholders updated on incoming shipments, container movements, and potential delays
- Assist in preparing operational reports, data requests, and administrative updates
- Maintain organised electronic records and documentation in accordance with business requirements
Workplace Safety & Compliance
- Promote and comply with company health, safety, and operational policies
- Identify and report potential safety hazards or operational incidents promptly
- Participate in return-to-work programs and maintain a safe working environment
Requirements
- Proven administrative experience within a supply chain, logistics, or finance support environment
- Demonstrated experience handling invoice validation, cost verification, or financial administration
- High attention to detail and exceptional data entry accuracy
- Strong organizational and time management skills
- Effective written and verbal communication skills for stakeholder coordination
- Proven problem-solving and exception management capabilities
Nice-to-Have Skills
- Experience using SAP or similar ERP systems
- Intermediate capability in Microsoft Excel
- Prior experience working with freight, shipping, or transport documentation
- Experience working within a fast-paced retail supply chain setting
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian Eastern Daylight Time business hours)
- Full-time opportunity
- HMO (STAFF only)
- Annual leave
- Christmas Bonus equivalent to 1 month's wage (pro-rate)
VirtualStaff365 is an Australian-based company that seeks out exceptional talent.All our staff work for our Australian clients in the comfort of their homes, as all our positions are home-based.This allows us to seek candidates in the Philippines, as working hours are closely aligned with our clients.We look forward to hearing from you and hope that we can help you find the right position, with the right business
VirtualStaff365 is an Australian-based company that seeks out exceptional talent.
All our staff work for our Australian clients in the comfort of their homes, as all our positions are home-based.
This allows us to seek candidates in the Philippines, as working hours are closely aligned with our clients.
We look forward to hearing from you and hope that we can help you find the right position, with the right business
